Chew Lake Association of Disabled Sailors

Sailing for the disabled at Chew Valley Lake, Bristol

Charity Reg No: 1082804

CLADS Data, Privacy Policy

Last updated: 30th March 2018

This policy explains when and why we collect personal information about our members, how we use it and how we keep it secure and your rights in relation to it.
We may collect, use and store your personal data, as described in this Data Processing Policy and as described when we collect data from you.
We reserve the right to amend this Data Processing Policy from time to time without prior notice. You are advised to check our website www.clads.co.uk or our Association noticeboard regularly for any amendments (but amendments will not be made retrospectively).
We will always comply with the General Data Protection Regulation (GDPR) when dealing with your personal data. Further details on the GDPR can be found at the website for the Information Commissioner (www.ico.gov.uk). For the purposes of the GDPR, we will be the “controller” of all personal data we hold about you.

Type of information	Purposes	Legal Basis of processing
Member's name, address, telephone number, email address	Managing the Member’s membership of the Association.	Performing the Association’s contract with the Member.
Emergency Contact Details	Contacting next of kin in the event of emergency	Protecting the Member’s vital interests and those of their dependants.
Date of Birth	Managing membership categories which are age related.	Performing the Association’s contract with the Member.
Photos and videos of members and their boats	Putting on the Association’s website and social media pages and using in press releases.	Consent. We will seek the Member’s consent on their membership application form and each membership renewal form and the Member may withdraw their consent at any time by contacting us by email or letter.
Member’s name and email address	Circulation of the Association’s newsletters.	Consent. We will seek the Member’s consent on their membership application form. The Member may unsubscribe at any time.
Member’s Medical Details	Deciding whether CLADS has the necessary equipment and resources to accept the application from potential and existing members.	To ensure safe operations of the Association for all members at all times. To respond appropriately the members needs.

We will not transfer your personal data outside the EEA (European Economic Area) without your consent.
We have implemented generally accepted standards of technology and operational security in order to protect personal data from loss, misuse, or unauthorised alteration or destruction.
Please note however that where you are transmitting information to us over the internet this can never be guaranteed to be 100% secure.
For any payments which we take from you online we will use a recognised online secure payment system.
We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk.

We will never sell your personal data. We will not share your personal data with any third parties without your prior consent (which you are free to withhold) except where required to do so by law or as set out in the table above or paragraph 5b below.

We may pass your personal data to third parties who are service providers, agents and subcontractors to us for the purposes of completing tasks and providing services to you on our behalf (e.g. to print newsletters and send you mailings). However, we disclose only the personal data that is necessary for the third party to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own purposes.
We may share your personal data with Chew Valley Lake Sailing Club Limited in order to comply with the terms of our corporate membership.

We will hold your personal data on our systems for as long as you are a member of the Association and for as long afterwards as is necessary to comply with our legal obligations. We will review your personal data every year to establish whether we are still entitled to process it. If we decide that we are not entitled to do so, we will stop processing your personal data except that we will retain your personal data in an archived form in order to be able to comply with future legal obligations e.g. compliance with tax requirements and exemptions, and the establishment exercise or defence of legal claims.
We securely destroy all financial information once we have used it and no longer need it.

to access your personal data
to be provided with information about how your personal data is processed
to have your personal data corrected
to have your personal data erased in certain circumstances
to object to or restrict how your personal data is processed
to have your personal data transferred to yourself or to another business in certain circumstances.

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