iCPSStock+ iOS Application

iCPSStock is an iOS app (only) that runs on your Apple device to assist you in counting physical inventory. You can use it to take stock of your inventory while you are out and about. A simple CSV file with the product number and quantity is created and then transferred to your computer for import into Club Prophet’s POSExpress Point of Sale system.

The iCPSStock application is available for download at the App Store with your mobile device and requires a hardware sled with a barcode scanner.

To download the iCPSStock+ app

On your Apple device, open the Apple Store, and search for iCPSStock.

Note: Make sure you download the plus(+) version.

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Enter your Apple (iTunes) username and password when prompted.

Note: If you do not have one or do not know how to set one up, go to https://appleid.apple.com

Once the application is installed, select the icon to launch it. The main screen opens.

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Setting up the app

In the open app, select the Settings button in the top-right corner.

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In the Setting screen, you can do the following:

Email - This is the email address(s) to which the inventory file gets sent to upon completion:

Select Emails then select the + sign in the top right corner.
Enter the email address. Note: If you get an animated message about using the keyboard quicker, select Continue.
Select Done. The email address displays.
To add another email address, select the + sign and repeat.
When you are done adding email addresses, select the Back [<] button.

Single Prompt Mode:

Slide the switch to the On position (to the right) to enable you to scan every individual item.
Slide the switch to the Off position enables you to scan one code, then allows you to enter the amount.

Default Quantity: You can change your default quantity by selecting the current number and entering a new one.
Timestamp: Slide this switch to the On position to add a timestamp to all scans. A message displays stating that the timestamp will be included in the export file and to make sure that your POSExpress supports the export format. Click OK and disregard this message; it no longer applies.
Battery Charge: Slide the switch to the On position if you are connected to a supported sled (Linea Pro www.ipcprint.com) so that your device will use the sled’s battery to charge itself.
Clear all Scanned Data: Selecting this clears the data scanned on the device.

Caution: There is no way to recover this data after its cleared.

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Once you are done with your set up, click the Back [<] button at the top-right of the settings screen. The main page displays.

To scan barcodes for your inventory

Note: For information on the Linea Pro cradle, go to this website: https://ipcmobile.com/quick-start-guides/linea-pro-rugged-for-ipod-touch-quick-start-guide.pdf

Once you have your iOS device in the Linea Pro cradle/sled, AND you turn it on using the button on the right-side side near-top of the device, you can start scanning barcodes as follows:

Note: Once press the button on the side of the device, you should see a red light when you point it at something. The light remains on for a few seconds and stays on as long as you are scanning but will go off. Best practice is to press it right before each scan.

Caution: Do not point this in anyone’s eyes!

At the main screen, point the top of your iOS device at a barcode. You should see a red-light; if you don’t, press the button again.
Point the red line over a barcode of an inventory item; if no red light is present, press the button located on the right side of the device. You will hear a beep after a successful scan, and one of the following happens:

If Single-Mode Prompt is turned off in Settings, a new screen displays and prompts you to enter a new quantity in the New Quantity field. Enter the quantity and select the add button. You can continue continue to press the scan button to scan this same item over and over again, and the number in the New Quantity field updates with each beep, or skip to step 3 for more information to enter the quantity needed for this item.

If Single-Mode Prompt is turned on in Settings, you remain on the main screen, and a number displays with a quantity to the right of that number.

To add a new quantity to this item:

Select that item from the main screen. The Barcode screen displays with the cursor in the New Quantity field:

Using the number pad, select the Delete button in the lower-right corner to remove the one [1], then select the number(s) for your new quantity using the number pad. The number displays in the New Quantity field.
Select the add button. The screen closes and the main screen now displays the new number (plus any other quantity previously added) to the right of the item’s barcode number.

Note: If you are using the single-prompt mode, you will not be prompted to enter a count, each scan counts as one count.

To add a barcode manually

Select the plus sign [+] in the lower-right corner. A screen with the Barcode field displays.
Enter the barcode number into the Barcode field.
Enter the amount of this item into the New Quantity field.
Select the add button.

To delete a scanned item

Select the Edit button in the top-left part of the screen. A red minus sign displays to the left of each scanned item.

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Select the minus sign [ - ] to delete an item. A Delete button displays to the right of the item.
Select the Delete button to remove this item from your list.

Note: You can only delete one item at a time.

To search for an item

Select the Search icon in the bar at the top of the screen. The cursor is now in that field and the word Cancel is to the right of it.
Enter the item exactly as it was originally entered into the field. If found, the item displays at the top of the screen.
When finished searching, select Cancel to return to the main screen.

Note: You can not edit or delete the item after you find it. The search can only let you know if the item has been scanned.

Exporting and Importing the Inventory

When scanning is complete, select the Export button in the bottom-left of the main screen. You will be presented with The following three options.

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Email – opens your email app and sends the inventory data as an attachment to the email address you enter.

Note: You need a wifi connection on your iOS device; if you need help connecting to WiFi please go here: http://support.apple.com/kb/HT1695

USB – Selecting this option will present you with instructions to plug in your iOS device to your computer and open iTunes to transfer the file.

Note: iTunes must be installed on your PC. http://itunes.com

WiFi – This feature is not supported.

Using the Email Export/Import

If you select Email, a new email is created with the iStockData.txt file attached.
Enter an email address that can be accessed from a local terminal with access to that email address and has POS Express set up and select Send.
Go to that computer and open the email just sent, and download the attachment

Note: If there are two attachments, select the iStockData.txt file only to save to your PC. Make sure you navigate to a folder on the PC that you’ll remember. Often the default folder to download a file to is the Downloads folder.

Open POS Express, and go to Inventory then click the Physical Inventory button.
Select A: Handheld or Manual under Step 3: Data Entry
Select the Manual radio button.
Click the Browse button.
Navigate to where the iStockData file is and double-click it.
Click Start Import to the right. A Completed dialog box displays with the number of successful items scanned.
Click OK. If some items were not found in your inventory, a message displays asking if you'd like to see those items.
If you click yes, a PDF displays for viewing and printing those items. If you click No, a Warning dialog box displays reminding you to clear the data from your handheld. Click OK to close the dialog box.
Click Close in the bottom right corner of the screen.
To clear the data from your handheld, select the Clear All Scanned Data button in Settings of the iCPSStock+ of the iPod.

Note: If you need more help with the physical inventory process, jump here>>

Using the USB Export/Import

If iTunes is not recognizing your iPod using the sled’s cable, you may have to remove the iPod from the sled and use the original cable that came with the iPod to plug into a USB Port. If you struggle to get the iPod out of the sled, insert a Qtip into the audio jack and push up while holding the sides of the sled firmly.

Note: The iTunes version used in these steps is Version 12.10.8.5.

If you choose USB to do the export/import, connect your device to a computer that has iTunes installed.

Note: To download iTunes, go here>>

Open iTunes and sign in if need be.
Select your iOS device listed in the top bar of iTunes. A summary screen displays on your device.

Select File Sharing on the left-side panel. The Apps available display in the middle of the screen.

Select iCPSStock+ in the Apps list. The data files display to the right.

Select iStockData.txt on the right.
Click the Save button on the bottom right to save it to your computer. The Save dialog displays.
Navigate to the folder on your computer where you want to save this file. Make a note as to where you saved it so in the next steps you can find the data file easily.
Open POS Express, and go to Inventory then click the Physical Inventory button at the bottom of the screen.
Go through your physical inventory process and browse to the location where you downloaded the file and select it.

Note: If you need more help with the physical inventory process, jump here>>

Caution: Be sure you clear all scanned data in settings before starting another count, or you will add to your previous counts. Best practice would be to select the Clear All Scanned Data button in Settings after you have imported the data into POS Express.