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SWSD Annual Public Notices
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Table of Contents

Child Nutrition Programs

USDA NON-DISCRIMINATION STATEMENT

Educational Services for Displaced Youth (Board Policy 3115)

Federal and Special Programs (Board Policy 2104)

FERPA Notification of Rights

PPRA Notice (Board Policy 3232)

Release of Information Post-Secondary (College and Military) Organizations (Board Policy 3231)

Safety in Schools and Civility Statement (Board Policy 3205)

Individuals with Disabilities Education Act

Section 504 (Board policy 2162)

Special Education Child Identification (Board Policy 2161)

Student Rights and Responsibilities (Board Policy 3200)

Accessibility

Website Notices

Privacy Policy

Cookies

Links

Nondiscrimination (Board Policies 3210 & 5010)

Annual CTE Nondiscrimination Notification

Title IX

Sexual Harassment Prohibited   (Policies 3205 and 5011)

COMPLAINT OPTIONS: DISCRIMINATION AND SEXUAL HARASSMENT

Complaint to the School District

Appeal to the School District

Complaint to OSPI

Other Discrimination Complaint Options

COSA Annual Notices

Child Nutrition Programs

South Whidbey School District participates in the National School Lunch Program. Children from households that meet Federal income guidelines are eligible for free or reduced price lunches. Reduced price meals cost each eligible student 40 cents. To apply for free or reduced price meals the applicant must complete a district application form requesting free or reduced price lunches available at all buildings and online: https://www.sw.wednet.edu/our-district/district-office/food-services/free-or-reduced

USDA NON-DISCRIMINATION STATEMENT

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA. Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English.

To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: http://www.ascr.usda.gov/complaint_filing_cust.html, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by mail: U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410; fax: (202) 690-7442; or email: program.intake@usda.gov.

This institution is an equal opportunity provider.

Educational Services for Displaced Youth (Board Policy 3115)

The purpose of the McKinney-Vento Act is to provide educational services for students experiencing homelessness which are equal to those provided for all other enrolled students, and ensure that children and youth experiencing homelessness have equal opportunities to enroll in, attend, and be successful in school. (Please see the McKinney-Vento form on page 20.) Your child may qualify as for McKinney-Vento services if you are: Sharing housing with others due to loss of housing, economic hardship, or similar reason; Living in a motel, hotel, trailer parks or camping grounds due to lack of alternative adequate living accommodations; Living in emergency or transitional shelters; Are abandoned in hospitals; Living in public or private places not designed for or ordinarily used as regular sleeping accommodations for human beings; Living in cars, parks, public spaces, abandoned buildings, substandard housing, transportation stations or similar settings; or Migratory children living in conditions described above. According to the child’s best interest, students experiencing homelessness will continue to be enrolled in their school of origin while they remain in the homeless situation or until the end of the academic year in which they obtain permanent housing. The District liaison for students experiencing homelessness is Mary Michell at (360) 221-6808 ext 4320  

Federal and Special Programs (Board Policy 2104)

Title I is a federally funded program designed to help children who are achieving below grade level in reading and math. Trained teachers, paraeducators and materials are provided by Title I funds to qualifying schools. Based on their scores, children receive instruction to accelerate their learning. Families at Title I schools are invited to participate in the planning and evaluation of the program. SW Elementary School receives Title I funds as a Targeted Title I Program.

The Elementary and Secondary Act (also known as No Child Left Behind Act) requires that schools receiving Title I federal aid have instructors in all core academic areas who meet the federal definition of “highly qualified.” Parents/guardians may request the qualifications of their child’s teacher.

FERPA Notification of Rights

The Family Educational Rights and Privacy Act (FERPA) affords parents and students over 18 years of age (“eligible students”) certain rights with respect to the student’s education records. These rights are:

1.  The right to inspect and review the student’s educational records within 45 days of the day the school receives a request for access. Parents or eligible students should submit to the school principal a written request that identifies the record(s) they wish to inspect. The principal will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.

2.  The right to request the amendment of the student’s education records that the parent or eligible student believes are inaccurate. Parents or eligible students may ask the school to amend a record that they believe is inaccurate. They should write the school principal, clearly identify the part of the record they want changed, and specify why it is inaccurate. If the school decides not to amend the record as requested by the parent or eligible student, the school will notify the parent or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.

3.  The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by the school as an administrator, supervisor, instructor or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the school board; a person or company with whom the school has contracted to perform a special task (such as an attorney, auditor, medical consultant, or therapist); or a parent or student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an educational record in order to fulfill his or her professional responsibility. Upon request, the school discloses education records without consent to officials of another school district in which a student seeks or intends to enroll.

4.  The right to file a complaint with the U.S. Department of Education concerning alleged failures by the school district to comply with the requirements of FERPA. The name and address of the Office that administers FERPA are: Family Policy Compliance Office, U.S. Department of education, 400 Maryland Avenue SW, Washington D.C. 20202-5901.

Most information about our students is confidential and cannot be made public without consent of parents or guardians. However, the federal Family Educational Rights and Privacy Act (FERPA) permits a school district to release “directory information” about a student unless a parent or guardian chooses not to have it released. Requests for this type of information often come from the news media for news stories, sports articles, academic achievements, awards and special programs. There are also times when schools or the district may want to recognize students in newsletters and other district publications. Directory information includes a student’s name, photograph, address, telephone number, date and place of birth, dates of attendance, participation in officially recognized activities and sports, weight/height of members of athletic teams, grade in school, diplomas and awards received, and the most recent previous school attended by the student. This information is not released for commercial purposes, but can be released to provide educational, scholarship, vocational/occupational and/or military information, or to the news media or law enforcement. You have the right to withhold this information. If you do not wish to have such information released, you must notify the school in writing. You can complete the Information Release Rejection Form and give it to the office staff at your child’s school. This form must be submitted to the school and must be renewed annually.

PPRA Notice (Board Policy 3232)

The Protection of Pupil Rights Amendment (PPRA), 20 U.S.C. § 1232h, required the district to notify you and obtain consent or allow you to opt your child out of participating in certain school activities. These activities include a student survey, analysis, or evaluation that concerns one or more of the following eight areas (“protected information surveys”):

This requirement also applies to the collection, disclosure or use of student information for marketing purposes (“marketing surveys”), and certain physical exams and screenings. The district will provide parents, within a reasonable period of time prior to the

administration of the surveys and activities, notification of the surveys and activities and be provided an opportunity to opt their child out, as well as an opportunity to review the surveys. (Please note that this notice and consent/opt-out transfers from parents to any student who is 18 years old or an emancipated minor under state law.)

Release of Information Post-Secondary (College and Military) Organizations (Board Policy 3231)

The federal Elementary and Secondary Education Act, commonly known as the No Child Left Behind Act, requires high schools to provide military recruiters with a list of its 11th and 12th grade students. If you do not wish to have such information released, you must notify the school in writing. The Opt-Out Procedures for Military Use form is mailed out to the high school students with the August and is also available in each secondary schools main office.

This form must be submitted to the school and must be renewed annually. Parents objecting to the release of their child’s name should submit the form as soon as possible after the school year has begun.

Safety in Schools and Civility Statement (Board Policy 3205)

It is the policy of the South Whidbey School District to encourage students and staff to learn and work in schools that are free from violence, intimidation, threats, harassment and fear. Because of wise, consistent enforcement of the rules and ethical decision making by both youth and adults, the school environment is attractive to students and creates the most favorable conditions in which to learn.

Complaints are handled individually at each school according to the school’s policy. Such complaints must be appropriately investigated and consistently handled with due process requirements. Informal reports may be made to any staff member.

The policies promote mutual respect, civility and orderly conduct among District employees, parents, students, and the public. South Whidbey School District staff will treat parents, students, and other members of the public with respect and expect the same in return.

The need for order in the school and classroom is basic to learning. Rules are established to preserve the integrity of the classroom and school in order to accomplish this need. The District is committed to maintaining orderly educational and administrative processes to keep schools and administrative offices free from disruption and prevent unauthorized persons from entering school and District grounds. This policy is not intended to deprive any person of his or her right to freedom of expression, but to maintain a safe, harassment-free learning environment for our students and workplace for our staff.

In the interest of providing positive role models to the children of this District, as well as the community, South Whidbey School District encourages positive communication and discourages volatile, hostile or aggressive speech and/or actions. The District seeks the public’s cooperation in this endeavor.

Individuals with Disabilities Education Act

Parents of children with disabilities must receive a copy of procedural safeguards one time a year (and upon initial referral or parental request for an evaluation) and upon filing a request for a due process hearing.)

Section 504 (Board policy 2162)

Students who are disabled within the definition of Section 504 of the Rehabilitation Act of 1973 are identified, evaluated and provided with appropriate educational services. Students may be disabled under this section even though they do not require services pursuant to the Individuals with Disabilities Education Act (IDEA).  Please contact the following for any questions:

Jeff Fankhauser, Ed.D.

Director of Special Programs & Services

Principal, SW Elementary School - South Campus

360-221-6808, ext. 4608

jfankhauser@sw.wednet.edu

Special Education Child Identification (Board Policy 2161)

South Whidbey School District is seeking people from birth to age 21 who are enrolled in school or not and may need special education services. Special needs are defined as concerns with hearing, vision, speech, language, health, learning, developmental delay, behavior management, mental retardation, birth defects, orthopedic or spinal problems, autism, or other disabilities.

The process for screening/assessing eligibility is:

1. The child find referral is given to the special programs department.

2. The parent is invited to review the information.

3. If the team, including the parent, determines an assessment is needed, parent written permission will be required.

4. The assessment is conducted when parent permission is received.

5. Parents meet with members of the assessment team to discuss the assessment results.

6. If the team, including the parent, determines the child qualifies, an appropriate

Individualized Education Program is developed.

Parents or guardians of children who may have any of these conditions and live within the

South Whidbey School District boundaries are encouraged to contact the District at 5520 Maxwelton Road, Langley, WA 98260 or phone (360) 221-6100.

Student Rights and Responsibilities (Board Policy 3200)

Students and their parents/guardians can find detailed information about rights and responsibilities in individual school student handbooks.

Accessibility

South Whidbey School District is committed to making its electronic and information technologies accessible to individuals with disabilities by meeting or exceeding the requirements of Section 504 of the Rehabilitation Act (29 U.S.C. 794d), as amended; Title II of the Americans with Disabilities Act as amended and the3 Web Content Accessibility Guidelines (WCAG) 2.0 AA. Section 504 and Title II of the ADA are federal laws that require agencies to provide individuals with disabilities equal access to electronic information and data comparable to those who do not have disabilities, unless an undue burden would be imposed on the agency. WCAG 2.0 AA are the technical requirements and criteria that are used to measure conformance federal laws and guidelines...

If you wish to report an issue related to the accessibility of any content on a Seattle School District website, including a complaint about the accessibility of document, form or statement you may do so in any of the following ways: Email communications@sw.wednet.edu. Please include the web address or URL along with a detailed description of the problems you have encountered.

Website Notices

Privacy Policy

South Whidbey School District respects personal privacy and is committed to protecting personal information.

Cookies

South Whidbey School District reserves the right to use "cookies" on its websites. A cookie is a small text file stored by your browser that allows the website to “remember” your preferences such as calendar settings and site bookmarks on the site from visit to visit, or to maintain your “logged in” status when visiting protected areas.

Web browsers have settings allowing you to reject cookies, or selectively accept cookies, or delete cookies previously accepted. Please be aware that rejecting or deleting cookies from our website may make certain functions unavailable to you.

Information gathered is obtained for the purpose of improving our website services.

South Whidbey School District measures how our web users interact with our district and school websites with Google Analytics. We use this tool to help us better understand how our users navigate our sites and how we can improve our services to meet our users' needs. You can read more about Google Analytics on the Google Developers' cookie usage webpage.

Links

Our websites contain links to other sites. South Whidbey School District claims no responsibility for the privacy practices of non South Whidbey School District websites. Please be aware when you exit our website and we encourage you to read the privacy statements of other sites you visit.

The privacy statement on this page applies solely to information collected by this website.

More information

Please contact our webmasters if you have additional questions or would like more information. Email us at webmaster@sw.wednet.edu.

Nondiscrimination (Board Policies 3210 & 5010)

Our Commitment to Non-Discrimination

The South Whidbey School District #206 (SWSD) does not discriminate, and Title IX requires the schools not to discriminate, on the basis of sex, race, creed, religion, color, national origin, age, marital status,  honorably discharged veteran or military status, sexual orientation including gender expression or identity, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a disability in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups.

The following employees have been designated to handle questions and complaints of alleged discrimination: Affirmative Action/Title IX/ RCW 28A.640 /RCW 28A.642 compliance officer, Dan Poolman, dpoolman@sw.wednet.edu, or Section 504/ADA coordinator, Dr. Jeff Fankhauser, jfankhauser@sw.wednet.edu, 5520 Maxwelton Road, Langley, WA  98260, 360-221-6100. SWSD Title IX training is available to all employees and is linked on our website here.

The following employee(s) has been designated to handle questions and complaints of alleged discrimination:

Civil Rights/Title IX/ RCW 28A.640 / RCW 28A.642 compliance officer -  Dan Poolman, dpoolman@sw.wednet.edu

Section 504/ADA coordinator -  Dr. Jeff Fankhauser, jfankhauser@sw.wednet.edu

5520 Maxwelton Road, Langley, WA 98260, 360-221-6100, fax 360-221- 3835

You can report discrimination and discriminatory harassment to any school staff member or to the district's Title IX /Civil Rights Officer, who is listed above. You can also use our online reporting tool - Safe Schools reporting system.   These tips may be made anonymously. These tips go straight to the District Office and are assigned to the appropriate administration to follow up.  

You also have the right to file a complaint (see below).

For a copy of your district’s nondiscrimination policy and procedure, contact your school or district office, or view it online here: Policy 3210    3210 Procedure   (Student)     Policy 5010 (Staff)

Annual CTE Nondiscrimination Notification

The South Whidbey School District does not discriminate on the basis of sex, race, color, national origin, disability, or age in its program or activities and provides equal access to the Boy Scouts and other designated youth groups.

 The South Whidbey School District offers classes in many career and technical education program areas under its open admissions policy. For more information about CTE course offerings and admissions criteria, contact John Patton, 5675 Maxwelton Road, Langley WA 98260, (360)221-4300.

Lack of English language proficiency will not be a barrier to admission and participation in career and technical education programs.  The following people have been designated to handle inquiries regarding the nondiscrimination policies:

Dan Poolman

5520 Maxwelton Road, Langley WA 98260

(360)221-6100  dpoolman@sw.wednet.edu

Title IX

The U.S. Department of Education’s Office for Civil Rights (OCR) enforces, among other statutes, Title IX of the Education Amendments of 1972. Title IX protects people from discrimination based on sex in education programs or activities that receive Federal financial assistance. Title IX states that: No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance.

Please direct all complaints, questions or concerns to the SWSD compliance officer Dan Poolman, dpoolman@sw.wednet.edu, or Section 504/ADA coordinator, Dr. Jeff Fankhauser jfankhauser@sw.wednet.edu, 5520 Maxwelton Road, Langley, WA 98260, 360-221-6100, fax 360-221-3835

 

Sexual Harassment Prohibited   (Policies 3205 and 5011)

Students and staff are protected against sexual harassment by anyone in any school program or activity, including on the school campus, on the school bus, or off-campus during a school-sponsored activity.

 Sexual harassment is unwelcome behavior or communication that is sexual in nature when:

A student or employee is led to believe that he or she must submit to unwelcome sexual conduct or communications in order to gain something in return, such as a grade, a promotion, a place on a sports team, or any educational or employment decision, or

The conduct substantially interferes with a student's educational performance, or creates an intimidating or hostile educational or employment environment.

Examples of Sexual Harassment:

Pressuring a person for sexual favors

Unwelcome touching of a sexual nature

Writing graffiti of a sexual nature

Distributing sexually explicit texts, emails, or pictures

Making sexual jokes, rumors, or suggestive remarks

Physical violence, including rape and sexual assault

 

You can report sexual harassment to any school staff member or to the district's Title IX Officer, who is listed above. You can also use our online reporting tool - Safe Schools reporting system .  You also have the right to file a complaint (see below).

For a copy of your district’s sexual harassment policy and procedure, contact your school or district office, or view it online here:            Policy 3205   3205 Procedure   (Student)

Policy 5011   5011 Procedure    (Staff)

COMPLAINT OPTIONS: DISCRIMINATION AND SEXUAL HARASSMENT

If you believe that you or your child have experienced unlawful discrimination, discriminatory harassment, or sexual harassment at school, you have the right to file a complaint. Before filing a complaint, you can discuss your concerns with your child’s principal or with the school district’s Section 504 Coordinator, Title IX/Civil Rights Coordinator, who are listed above. This is often the fastest way to resolve your concerns.

 

Complaint to the School District

Step 1:  Write Your Complaint

In most cases, complaints must be filed within one year from the date of the incident or conduct that is the subject of the complaint. A complaint must be in writing. Be sure to describe the conduct or incident, explain why you believe discrimination, discriminatory harassment, or sexual harassment has taken place, and describe what actions you believe the district should take to resolve the problem. Send your written complaint—by mail, fax, email, Safe Schools or hand delivery—to the district superintendent or civil rights compliance coordinator.

 Step 2:  School District Investigates Your Complaint

Once the district receives your written complaint, the coordinator will give you a copy of the complaint procedure and make sure a prompt and thorough investigation takes place. The superintendent or designee will respond to you in writing within 30 calendar days—unless you agree on a different time period. If your complaint involves exceptional circumstances that demand a lengthier investigation, the district will notify you in writing to explain why staff need a time extension and the new date for their written response.

 Step 3: School District Responds to Your Complaint

In its written response, the district will include a summary of the results of the investigation, a determination of whether or not the district failed to comply with civil rights laws, notification that you can appeal this determination, and any measures necessary to bring the district into compliance with civil rights laws. Corrective measures will be put into effect within 30 calendar days after this written response—unless you agree to a different time period.

 Appeal to the School District

If you disagree with the school district’s decision, you may appeal to the school district’s board of directors. You must file a notice of appeal in writing to the secretary of the school board within 10 calendar days after you received the school district’s response to your complaint. The school board will schedule a hearing within 20 calendar days after they received your appeal, unless you agree on a different timeline. The school board will send you a written decision within 30 calendar days after the district received your notice of appeal. The school board’s decision will include information about how to file a complaint with the Office of Superintendent of Public Instruction (OSPI).

Complaint to OSPI

If you do not agree with the school district’s appeal decision, state law provides the option to file a formal complaint with the Office of Superintendent of Public Instruction (OSPI). This is a separate complaint process that can take place if one of these two conditions has occurred: (1) you have completed the district’s complaint and appeal process, or (2) the district has not followed the complaint and appeal process correctly.

You have 20 calendar days to file a complaint to OSPI from the day you received the decision on your appeal. You can send your written complaint to the Equity and Civil Rights Office at OSPI:

Email: Equity@k12.wa.us ǀ Fax: 360-664-2967

Mail or hand deliver: PO Box 47200, 600 Washington St. S.E., Olympia, WA 98504-7200

For more information, visit the OSPI website, or contact OSPI’s Equity and Civil Rights Office at 360-725-6162/TTY: 360-664- 3631 or by e-mail at equity@k12.wa.us.

Other Discrimination Complaint Options

Office for Civil Rights, U.S. Department of Education

206-607-1600 ǀ TDD: 1-800-877-8339 ǀ OCR.Seattle@ed.gov ǀ OCR Website

Washington State Human Rights Commission

1-800-233-3247 ǀ TTY: 1-800-300-7525 ǀ Human Rights Commission Website

SWSD Title IX training is available to all employees and is linked on our website here.