ATTENDANCE | Times |
Board Members: - In Attendance: Stephen Wright, Randy Grant, Meg Roberts, Karen Peterson
- Missing:
- Excused:
- Guests: Tracy and Julia Reisinger
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AGENDA ITEMS |
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- Call to Order, Announcement, and Introductions
| 6:01 p.m. |
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| 6:01 p.m |
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- Down 18% from last year. Not surprising with available member benefits.
- All good; clarified that cash acceptable for race operations
- Hagg Mud - Feb 19, 20 – Karen
- Est. profit $15k; sweeper problem; 394
- runners; 10% no-show; poker chip raved about
- At 53% 2019 event
- Full cast of volunteers
- Catered food for vols, incl.
breakfast (Todd & Tanya) - Vernonia - April 10 - Steve
- At 363 registrations, 20% above 2019.
- (14 rolled over from 2020)
- Hagg Lake - May 7 - Steve
- Opened last week for registration
- Permitting filed w/West Linn and Lake Oswego
- Opening registration 3/1/22
- Summer Solstice- June 11 - Steve
- Poker Relay - Sept 5 - Tracy and Julia
- Working on website/Run SignUp
- Once/week FB posts planned
- Best Dam Run - Sept 17 - Steve
- Filed City and ODOT permits
- Opening registration once permits are approved
- 2021 Turkey Trot RD review
- Foot Traffic early bib p/u Friday thru Tuesday before T-Day - met with Sean Rivers. They will advertise TT.
- Strong messaging to p/u bibs like Foot Traffic uses. They only have handful not p/u before events.
○ Marketing - Randy and Meg
Kudos to Hagg Mud, Champoeg, and Poker Relay for engagement with Meg and FB - Leveraging Storage Improvement with new three equipment managers
- Equipment managers and I have spent a combined 32 hours inventorying, throwing away and organizing like equipment together in the front unit.
- Next step is placement of equipment, and then repeat in the back storage unit.
- Need RDs to improve return of equipment – putting things back clean
and where they belong - Need sign-in and return of equipment list
– in part to avoid lost/missing equipment (e.g. signs) | 6:03 p.m.
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OLD BUSINESS |
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- Digitize ODR and pictures Update - Steve
| 6:35 p.m. |
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- 42,000 cups inherited from Portland Marathon
- passed on to Foot Traffic
- Hydropak silicone cups with logo and loop $2 each. 5,000; will provide swag for rest of year
| 6:36 p.m. |
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NEW BUSINESS | |
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- RRCA RD Certification Course
- Setting standards for RDs
- Quarterly RD meetings(?) Every 6
- months(?); monthly individual check-ins
- Monthly emails to RDs (friendly nagging)
- Mentor different from VP of races?
- Establish criteria/job description for VP that promotes accountability
- Published schedule of events
- Ensure permitting secured
- Post-race report/eval of event
| 6:38 p.m. |
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- 2022 Autumn Leaves - Steve and Karen
- Mark sent a proposal to take over and make changes which was the catalyst of this discussion. Thanks Mark for bringing this subject to our attention.
- Steve proposes postponing for 2022 to rethink and rebrand; taking the time to revisit and re-evaluate not just based on superficial elements but on reshaping Autumn Leaves brand from the inside out. Need time to build these connections and make associations with the new brand. RD team may consider moving venue to Hagg Lake, possibly adding a 50 miler and creatively target market Autumn Leaves
- Hagg Lake perfect venue for a 50-mile trail run
- (25k/50k/50 miler).
- Approved.
| 6:40 p.m. |
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- Met with Jess. Has interest in RDing and being a board candidate. Company owner.
- Follow up meetings planned
| 6:48 p.m. |
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ROUND TABLE | 6:50 p.m. |
Randy – Linfield University’s Economics of Running class is putting on the “Race to Space” on May 14, 2022, at the college’s 1.5-mile dirt track “Wellness Trail.” Options will be 1, 3, 6, and 8 hours, with the 8-hour race starting at 8am. There will also be an early afternoon 4-lap relay event for teams of 2-4. Registration will be through Ultrasignup starting in the next few days. ORRC and Hagg Mud will be listed among the sponsors to acknowledge the in-kind donations and consulting services. |
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ADJOURN | 7:00 p.m. |
