BOARD MEETING MINUTES
Wednesday May 22, 2024 Board Meeting Preston Town-County Library
CALL TO ORDER & ROLL CALL
The May 22, 2024 meeting of the Preston Hot Springs Town-County Library Board was called to order at 5:12pm. Board members Peg Winebrenner, Rube Wrightsman, Nisca Warthen, Matt Pavelich and M’lin Kendrick(Zoom) were present. Library Director, Starla Rice, acting as secretary, was also in attendance.
MINUTES OF PREVIOUS MEETING
Minutes from the April 17, 2024 board meeting were read by the Board members.
Discussion: None. Peg entertained a motion that the minutes from the April 17, 2024, meeting be approved. Matt moved that the minutes from the April 17, 2024 board meeting be approved. Nisca seconded that motion. All trustees present approved.
BUDGET & CLAIMS
The board was presented with the budget reports for April 2024 and the claims. Peg entertained a motion to approve the April 2024 budget reports. Rube moved that the budget reports for April 2024 be approved. Matt seconded that motion. All trustees present approved. Peg entertained a motion to approve the claims. Matt moved that the claims be approved. Nisca seconded that motion. All trustees present approved.
The following claims were submitted:
Visa $1347.98 Mt State Fund, Technology, Books, Non-Government Grant Materials
Bugless Pest Control $100.00 Spring bug spraying
DIRECTOR’S REPORT
Starla presented the May 2024 Director’s Report.
Discussion: The Chair requested that the information concerning WIC and Job Service be added to the report to town council.
INCIDENT REPORT: The director gave an oral report on a written discussion with a staff member about talking about library incidents outside of the library. Written report dated April 25, 2024.
Unfinished Business:
1. Approve Library Budget for FY 24/25: Peg entertained a motion to approve the FY 24/25 Estimated Revenue at $72,450 and the Estimated Expenditures at $86,089.98, with the understanding that the library has the cash reserves to cover the higher estimated expenditures. Nisca moved that the board approve the FY 24/25 Estimated Revenue at $72,450 and the Estimated Expenditures at $86,089.98, with the understanding that the library has the cash reserves to cover the higher estimated expenditures. Rube seconded that motion. All trustees present approved.
New Business:
1. Select Library Trustee to replace Nisca Warthen whose term ends June 30, 2024. The director read a letter from Mary Finlay and a letter from Dallas Pottroff expressing interest in the position, which was posted February 21, 2024 with the posting ending May 21, 2024, of library board trustee position for the county, being vacated by Nisca Warthen. Matt made a motion that Mary Finlay be the replacement for Nisca Warthen. Nisca seconded that motion. All trustees present approved.
2. Report on Tamarack Federation Meeting: Discussion: Public comment will be added to the beginning of the meeting, before every motion, and at the end of the meeting. The director will develop library email addresses for trustees so the trustees won’t be using their personal email addresses for library business.
3. General Administrative Business: Town Council Meeting attendance: Rube will attend if possible.
The May meeting of the Library Board of Trustees was scheduled for June 19, 2024 at 5:00pm.
PUBLIC COMMENT:
ADJOURN
Meeting adjourned at 7:05 pm as per motion by Nisca seconded by Matt. All trustees present approved.
Respectfully submitted,
Starla Rice, Director
Approved:
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Chair Person Vice Chair Person
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Trustee Trustee
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Trustee