Board Meeting Minutes
September 24th 2020 via WebEx
The meeting was called to order at 8:10 PM by Greg.
Board Members in attendance; Greg Gardner, Tim Snyder, Cheryl Younts, Josh Bateson,
Terry Webster, Ellen Tomasovich
Board member not in attendance; Steve Parmeter.
Greg reviewed the agenda;
1. Approval of August 13, 2020 minutes; Terry motioned and Ellen seconded. Minutes are approved.
August 20th minutes were presented for approval; Cheryl motioned and Ellen seconded. The minutes were approved.
2. Treasurer’s Report -- Presented by Ellen
Outstanding is Continuing to be Reduced
Total past due (2019 and prior; and 2020) has dropped as follows:
There still exists a number of problem accounts.
Past Due at Risk of Collection Due to Tax Sale
We have 3 accounts that may go up for tax sale, which means we have the potential of losing $1,004 in annual dues (part of past due). After discussion with Mason County Treasurer, WCCA does not have the option to purchase for back taxes first. We will have to evaluate the cost to WCCA (lost dues, back taxes, clean up, legal fees, etc.) to determine if it is reasonable for us to purchase these properties (and at what price if others are bidding on them) and sell them without it being a loss for WCCA. This analysis would happen in March 2021 since the tax sale is tentatively scheduled in April 2021.
Sales Tracking
Reviewed the current properties that have recently sold or are planning on being sold. It is important to note that realtors / title companies are receiving a copy of the WCCA General Information Letter which is helping us to secure the information needed to set up a new member’s account. The Welcome Letter is also sent to the new member to provide information about WCCA. By tracking the new members, we can confirm we receive all their information, including ownership confirmation, which has presented us with a number of issues on other accounts in the past.
Year End Mailing
Reviewed, confirmed and board approved the following documents to be included in the year end mailing:
3. Discuss rules around number of trailers/site, also should discuss generator usage and any
limits/hours on using. Greg will investigate the county zoning requirements. Tim will add acreage to a spreadsheet.
4. Dumpster
a. Status of Open Violations (David Gale, Schondelmayer, and Beth Herrmann). Tim will respond to Beth. Ellen to send certification to Schondelmayer. Tim shared a convo he had with Dave Gale where he stated he was not going to pay.
5. Violations Follow-Up
a. Jimenez – Lot 72 – Lot sold and cleaned up, close out as complete.
b. Lifer – Lot 12 – No action and no contact … certified letter returned... hold on this one for now
c. Jones – Lot 9 – Retarped trailer, beginning shed repair, no progress in past month. Tim to send follow up notice w/ $100 fine notice by Nov. 1st.
d. Babcock – Lot 124 – Fallen tree on roof (old violation dating back to August of
2015) … contacted Ellen and he is working on cleaning up. Ellen will follow up on this.
e. Vega – Abandoned truck on lot, tarped trailer, numerous noise complaints for
dogs. No change
6. Roads
a. Joe Fiers from Mason County offer to review and offer suggestions on our roads… Ellen will set this up, shooting for late October.
b. Plowing contract for this winter – (who?) Sent letter to Curt asking for a 2021 proposal
7. Member Correspondence; none other than key and fob request.
8. Future Agendas
a. Schedule of Useful Life for Condo Assets and Allocation of Reserves
b. Pond and Acreage Rules
c. Trails Rules
d. Follow Up Letter Items – 3 rd Trailer Permit/Lot Rules
Ellen will email the board nominees for their introductions to the general membership.
Example Board Member Biography for Ballot Mailings:
Greg Gardner
I am married with two adult children. I have been coming up to Whiskey Creek since 1998 and currently own five lots. I have served three terms on the board and have been President four of the nine years. During my time on the board I have worked closely with the other board members to manage our board budget, establish collection procedures, revise and publish rules for lot aesthetics, condo building usage, and trash guidelines. In addition, I have worked on refinancing the property loan and assisted in the paper work for the forest service grants. In the coming three years I would like to help the board develop a comprehensive maintenance plan for the condo association’s infrastructure which includes two wells, three drain fields, the bath house, and the condo building as well as our roads. All of these facilities are ageing and will require significant maintenance in the coming years so the association needs to plan now for these upcoming expenses.
Next meeting; October 22nd 8:00 PM
The Meeting adjourned at 9:03
Respectfully submitted to you by,
Tim Snyder
Recording secretary
Whiskey Creek Condominium Association