Cherry Valley-Springfield Central School

Chromebook Handbook 2018-2019


Cherry Valley-Springfield Central School Laptop Program

Students learn differently and approach school work differently than students did even a few years ago. The use of laptops is a way to empower students to learn at their full potential and to prepare them for the world of college and the workplace. Laptops encourage students to solve problems and think critically by stimulating analytical thinking. Learning comes about through the continuous dynamic interaction among students, educators, parents and the extended community.

Technology immersion does not diminish the vital role of the teacher. To the contrary, it transforms the teacher from a director of learning to a facilitator of learning. The laptop program integrates technology into the curriculum anytime, anyplace.

Establishing this new environment for learning has taken careful planning and consideration. With the issuance of each laptop also comes the need to establish rules, policies, and regulations that will govern the use of the equipment. These issues range from the need to protect student access, to care and maintenance of the laptops. Each student in grades 9-12 will be issued a laptop computer for his/her use at registration, with the goal of 1:1 device deployment for grades K-8 within the coming years.

We hope the information in this guidebook provides you with useful information, advice, best practices, and practical solutions. This guidebook is not meant to be “all inclusive” and will remain a work in progress as the laptop program develops over the years. The policies, procedures, and information within this document apply to all laptops used at Cherry Valley-Springfield Central School, including any device considered by the Principal to come under this policy. Teachers may set additional requirements for computer use in their classrooms.

Technology and technology-empowered students are here to stay. Cherry Valley-Springfield Central School wants to capitalize on young people’s affinity for technology and engage those students to learn in a more relevant way for a world that is becoming increasingly technology driven.


TABLE OF CONTENTS

1. RECEIVING YOUR LAPTOP COMPUTER        3

2. TAKING CARE OF YOUR LAPTOP        4

2.1 General Precautions        4

2.2 Carrying Laptops        4

2.3 Screen Care        4

3. USING YOUR LAPTOP AT SCHOOL        5

3.1 Laptops Left at Home        5

3.2 Laptop Undergoing Repair        5

3.3 Charging Your Laptop’s Battery        5

3.4 Wallpapers or Screensavers        5

3.5 Sound        5

3.6 Printing        5

3.7 Music & Games        5

4. MANAGING YOUR FILES & SAVING YOUR WORK        5

4.1 Saving to the Cloud        5

4.2 Saving data to Removable storage devices        6

5. COMPUTER INSPECTION AND CONFISCATION        6

6. ACCEPTABLE USE REGULATION - BOE Policy 4526-R        6

7. PROTECTING & STORING YOUR LAPTOP COMPUTER        9

7.1 Laptop Identification        9

7.2 Password Protection        9

7.3 Storing Your Laptop        9

7.4 Laptops Left in Unsupervised Areas        9

8. REPAIRING OR REPLACING YOUR LAPTOP COMPUTER        9

8.1 Accidental, Malicious, and Warranty        9

8.2 School District Protection School District        9

9. LAPTOP TECHNICAL SUPPORT        10

10. LAPTOP FAQ’S        10

11. LAPTOP REWARD SYSTEM        12

12. USE OF TECHNOLOGY RESOURCES        13

13. STUDENTS AND PERSONAL ELECTRONIC DEVICES - BOE Policy 5695        14

A. Cell phones:        14

B. Electronic Devices:        14

C. Communication:        15

D.        16

E. Annual Review        16

User Terms and Conditions        16

Computer Laptop Violations:        16

Consequences:        16

Computer Network Violations:        16

Consequences:        17

LAPTOP COMPUTER PROTECTION        19

STUDENT PLEDGE FOR LAPTOP USE        20

The policies, procedures and information within this document apply to all laptops used at Cherry Valley-Springfield Central School, including any other device considered by the principal to come under this policy. Teachers may set additional requirements for computer use in their classroom.

If a student fails to return the computer at the end of the school year or upon termination of enrollment at CVSCSD, that student will be subject to criminal prosecution or civil liability. The student will also pay the replacement cost of the computer, or, if applicable, any insurance deductible. Failure to return the computer will result in a grand theft report being filed with the local police department. Furthermore, the student will be responsible for any damage to the computer, consistent with the District’s Laptop Computer Protection plan and must return the computer and accessories to the Technology CVSCSD Helpdesk in satisfactory condition. The student may be charged a fee for any needed repairs not to exceed the replacement cost of the computer.


1. RECEIVING YOUR LAPTOP COMPUTER

Chromebooks will be distributed each fall during “Student and Parent Chromebook Orientation.” Parents and students must sign and return the Chromebook Computer Protection plan and Student Pledge documents before the laptop can be issued to their child. The Chromebook Computer Protection plan outlines three options for families to protect the Chromebook investment for the school district. Please review the Chromebook Computer Protection plan included in this handbook. Chromebooks will be collected at the end of each school year for maintenance, cleaning and software installations. Students will retain their original laptop each year while enrolled at CVSCSD.

2. TAKING CARE OF YOUR LAPTOP

Students are responsible for the general care of the laptop they have been issued by the school. Laptops that are broken or fail to work properly must be taken to the technology Help Desk located in the Library Media Center (LMC).

2.1 General Precautions

• No food or drink is allowed next to your laptop while it is in use.

• Cords, cables, and removable storage devices must be inserted carefully into the laptop.

• Students should never carry their laptops while the screen is open, unless directed to do so by a teacher.

• Laptops must remain free of any writing, drawing, etching, etc.

• Laptops must never be left in a car or any unsupervised area.

• Students are responsible for keeping their laptop’s battery charged for school each day.

• No stickers may be placed on your computer.

2.2 Carrying Laptops 

The protective cases provided with laptops have sufficient padding to protect the laptop from normal treatment and provide a suitable means for carrying the computer within the school. The guidelines below should be followed:

• Laptops should always be within the protective case when carried.

• Some carrying cases can hold other objects (such as folders and workbooks), but these must be kept to a minimum to avoid placing too much pressure and weight on the laptop screen.

2.3 Screen Care

The laptop screens can be damaged if subjected to rough treatment. The screens are particularly sensitive to damage from excessive pressure on the screen.

• Do not lean on the top of the laptop when it is closed.

• Do not place anything near the laptop that could put pressure on the screen.

• Do not place anything in the carrying case that will press against the cover.

• Do not poke the screen.

• Do not place anything on the keyboard before closing the lid (e.g. pens, pencils, or disks).

• Clean the screen with a soft, dry cloth or anti-static cloth.

3. USING YOUR LAPTOP AT SCHOOL

Laptops are intended for use at school each day. In addition to teacher expectations for laptop use, school messages, announcements, calendars, and schedules will be accessed using the laptop computer. Students must be responsible to bring their laptop to all classes, unless specifically advised not to do so by their teacher.

3.1 Laptops Left at Home

If students leave their laptop at home, they must immediately phone parents to bring them to school. Repeat violations of this policy will result in disciplinary action.

3.2 Laptop Undergoing Repair

Loaner laptops may be issued to students when they leave their laptops for repair at the Technology Help Desk pending the availability of “warranty pool” laptops.

3.3 Charging Your Laptop’s Battery

Laptops must be brought to school each day in a fully charged condition. Students need to charge their laptops each evening. Repeat violations of this policy will result in disciplinary action. In cases where use of the laptop has caused batteries to become discharged, students may be able to connect their computers to a power outlet in class.

3.4 Wallpapers or Screensavers

• Inappropriate media may not be used as a wallpaper or screensaver.

• Presence of guns, weapons, pornographic materials, inappropriate language, alcohol, drug, gang related symbols or pictures will result in disciplinary actions.

• Passwords on wallpaper or screensavers are not to be used.

3.5 Sound

Sound must be muted at all times in the classroom unless permission is obtained from the teacher for instructional purposes.

3.6 Printing

Students may use the printers located in various locations around the school with teachers’ permission during class or breaks. Students will be monitored on to the number of pages they will be allowed to print during the course of the school year. Excessive printing will be communicated. If excessive printing continues after a warning, it may result in usage fees for the student. Students who want to print on a home printer may ask the Technology Help Desk to help add their printer to the laptop computer.

3.7 Music & Games

Music and games are not allowed on the laptop in the classroom during school hours without permission from the teacher.

4. MANAGING YOUR FILES & SAVING YOUR WORK

4.1 Saving to the Cloud

All student work will be saved on the CVSCSD assigned account (Google Apps). The student is responsible for managing and not sharing usernames and passwords for any school related accounts. The student is responsible for ALL actions that occur on his/her account.

4.2 Saving data to Removable storage devices

Students may also backup all of their work using removable file storage. Removable USB devices may be purchased at a local retailer or from the school if available. It is the student’s responsibility to ensure that work is not lost due to mechanical failure or accidental deletion. Computer malfunctions are not an acceptable excuse for not submitting work.

5. COMPUTER INSPECTION AND CONFISCATION

Students may be selected at random or upon suspicion to provide their laptop or other device for inspection. This is applicable to both district provided equipment and personal devices that are used in the district. The inspection may be completed by Tech Department Personnel, Administration, or a faculty member.

6. ACCEPTABLE USE REGULATION - BOE Policy 4526-R

The following rules and regulations govern the use of the district's computer network system and access to the Internet.

I. Administration

•   The Superintendent of Schools shall designate a Director of Technology to oversee the district's computer network.

•   The Director of Technology shall monitor and examine all network activities, as appropriate, to ensure proper use of the system.

•   The Director of Technology shall be responsible for disseminating and interpreting district policy and regulations governing use of the district's network at the building level with all network users.

•   The Director of Technology shall provide employee training for proper use of the network and will ensure that staff supervising students using the district's network provide similar training to their students, including providing copies of district policy and regulations governing use of the district's network.

•   The Director of Technology shall ensure that all disks and software loaded onto the computer network have been scanned for computer viruses.

•   The Director of Technology will review staff requests to use 'cloud-based' educational software/applications to ensure that personally identifiable information (PII) is protected in accordance with district standards prior to student use.

•   All student agreements to abide by district policy and regulations and parental consent forms shall be kept on file in the district office.

II. Internet Access

•   Students will be provided Internet access: in a controlled environment.

•   Students will be provided with individual access accounts

•   Students may have Internet access: for educational purposes.

•   Student Internet access may be restricted depending on the grade level.

•   Students are not to participate in chat rooms.

•   Students may construct their own web pages using district computer resources.

•   Students will have individual e-mail address.

A staff member will be required to monitor all some of these activities.

III. Acceptable Use and Conduct

   Access to the district's computer network is provided for educational purposes and research consistent with the district's mission and goals.

•   Use of the district's computer network is a privilege, not a right. Inappropriate use may result in the suspension or revocation of that privilege.

•   Each individual in whose name an access account is issued is responsible at all times for its proper use.

•   All network users will be issued a login name and password. Passwords must be changed periodically.

•   Only those network users with written permission from the principal or computer network coordinator may access the district's system from off-site (e.g., from home).

•   All network users are expected to abide by the generally accepted rules of network etiquette. This includes being polite and using only appropriate language. Abusive or sexual language or images, vulgarities and swear words are all inappropriate.

•   Network users identifying a security problem on the district's network must notify the appropriate teacher, administrator or computer network coordinator. Under no circumstance should the user demonstrate the problem to anyone other than to the district official or employee being notified.

•   Any network user identified as a security risk or having a history of violations of district computer use guidelines may be denied access to the district's network.

IV. Prohibited Activity and Uses

The following is a list of prohibited activity concerning use of the district's computer network. Violation of any of these prohibitions may result in discipline or other appropriate penalty, including suspension or revocation of a user's access to the network.

•   Using the network for commercial activity, including advertising.

•   Infringing on any copyrights or other intellectual property rights, including copying, installing, receiving, transmitting or making available any copyrighted software on the district computer network.

•   Using the network to receive, transmit or make available to others obscene, offensive, or sexually explicit material.

•   Using the network to receive, transmit or make available to others messages that are racist, sexist, abusive or harassing to others.

•   Using another user's account or password.

•   Attempting to read, delete, copy or modify the electronic mail (e-mail) of other system users and deliberately interfering with the ability of other system users to send and/or receive e-mail.

•   Forging or attempting to forge e-mail messages.

•   Engaging in vandalism. Vandalism is defined as any malicious attempt to harm or destroy district equipment or materials, data of another user of the district's network or of any of the entities or other networks that are connected to the Internet. This includes, but is not limited to, creating and/or placing a computer virus on the network.

•   Using the network to send anonymous messages or files.

•   Using the network to receive, transmit or make available to others a message that is inconsistent with the district's Code of Conduct.

•   Revealing the personal address, telephone number or other personal information of oneself or another person.

•   Using the network for sending and/or receiving personal messages.

•   Intentionally disrupting network traffic or crashing the network and connected systems.

•   Installing personal software or using personal disks on the district's computers and/or network without the permission of the appropriate district official or employee.

•   Using district computing resources for commercial or financial gain or fraud.

•   Stealing data, equipment or intellectual property.

•   Gaining or seeking to gain unauthorized access to any files, resources, or computer or phone systems, or vandalize the data of another user.

•   Wastefully using finite district resources.

•   Changing or exceeding resource quotas as set by the district without the permission of the appropriate district official or employee.

•   Using the network while access privileges are suspended or revoked.

•   Using the network in a fashion inconsistent with directions from teachers and other staff and generally accepted network etiquette.

V. No Privacy Guarantee

All users using the district's computer network should not expect, nor does the district guarantee privacy for electronic mail (e-mail) or any use of the district's computer network. The district reserves the right to access and view any material stored on district equipment or any material used in conjunction with the district's computer network.

VI. Sanctions

All users of the district's computer network and equipment are required to comply with the district's policy and regulations governing the district's computer network. Failure to comply with the policy or regulation may result in disciplinary action as well as suspension and/or revocation of computer access privileges.

In addition, illegal activities are strictly prohibited. Any information pertaining to or implicating illegal activity will be reported to the proper authorities. Transmission of any material in violation of any federal, state and/or local law or regulation is prohibited. This includes, but is not limited to materials protected by copyright, threatening or obscene material or material protected by trade secret. Users must respect all intellectual and property rights and laws.

VII. District Responsibilities

The district makes no warranties of any kind, either expressed or implied, for the access being provided. Further, the district assumes no responsibility for the quality, availability, accuracy, nature or reliability of the service and/or information provided. Users of the district's computer network and the Internet use information at their own risk. Each user is responsible for verifying the integrity and authenticity of the information that is used and provided.

The district will not be responsible for any damages suffered by any user, including, but not limited to, loss of data resulting from delays, non-deliveries, misdeliveries, or service interruptions caused by its own negligence or the errors or omissions of any user. The district also will not be responsible for unauthorized financial obligations resulting from the use of or access to the district's computer network or the Internet.

Further, even though the district may use technical or manual means to regulate access and information, these methods do not provide a foolproof means of enforcing the provisions of the district policy and regulation.

7. PROTECTING & STORING YOUR LAPTOP COMPUTER

7.1 Laptop Identification

Student laptops will be labeled in the manner specified by the school. Laptops can be identified in the following ways:

• Record of serial number and computer bag identification tag.

• Individual user account name and password.

7.2 Password Protection

Students will be given a password to the local machine, the network and the email system. Students are expected to keep the passwords confidential.

7.3 Storing Your Laptop

When students are not monitoring laptops, they should be stored in their lockers with the lock securely fastened. Nothing should be placed on top of the laptop, when stored in the locker. Students are encouraged to take their laptops home every day after school, regardless of whether or not they are needed. Laptops should not be stored in a student’s vehicle at school or at home.

7.4 Laptops Left in Unsupervised Areas

Under no circumstances should laptops be left in unsupervised areas. Unsupervised areas include the school grounds and campus, the cafeteria, computer lab, locker rooms, library, lobbies, unlocked classrooms and hallways. Any computer left in these areas is in danger of being stolen. Unsupervised laptops will be confiscated by staff and taken to the office. Disciplinary action may be taken for leaving your laptop in an unsupervised location.

8. REPAIRING OR REPLACING YOUR LAPTOP COMPUTER

8.1 Accidental, Malicious, and Warranty

The student is responsible for any accidental or malicious damage to the machine. The student is also responsible for the full replacement value of any loss of theft of the machine. Any warranty work will be covered by the school district.

8.2 School District Protection School District

Protection is available for students and parents to cover laptop replacement in the event of theft, loss, or accidental damage by fire. The protection cost is $25.00 annually for each laptop with a maximum cost of $50.00 per family and includes a $100.00 additional charge for each claim. Students or parents may wish to carry their own personal insurance to protect the laptop in cases of theft, loss, or accidental damage by fire. Please consult with your insurance agent for details about your personal coverage of the laptop computer.

9. LAPTOP TECHNICAL SUPPORT 

The Technology Help Desk is located in the Library Media Center (LMC), and coordinates the repair work for laptops. Services provided include the following:

10. LAPTOP FAQ’S

1. Can I use my laptop throughout my career at CVSCSD?

Yes. While the rapid pace of computer technology guarantees that more advanced units will be available before you graduate, your unit will be powerful enough for your classroom work throughout your career at CVSCSD.

2. What if I already have another model or brand of laptop computer?

You will be required to use the school district issued laptop for school purposes. Please see section 13 of this document “Students and Personal Electronic Devices” for more.

3. Can I have my laptop computer during the summer?

No. All laptops will be collected at the end of the school year for general maintenance, cleaning, and software installation purposes. Students will receive their laptops again at their orientation session in the fall to ensure that everyone receives complete information about the computer, including its warranty, insurance coverage, software usage and CVSCSD’s policy regarding the ethical use of computers.

4. What about insurance against theft or breakage through carelessness?

Your laptop computer is very portable and very valuable, making it an attractive target for thieves. Therefore, the Cherry Valley-Springfield Central School District laptop protection is recommended. The protection covers the laptop for a $25.00 payment. You will be responsible for paying an additional charge of $100.00 for each theft or loss claim. The best insurance is to take care of your laptop. Do not leave your laptop in the building, classroom, lobbies, or car unattended. Always know where your laptop is! Above all, take your computer home each night.

5. Does CVSCSD provide maintenance on my laptop computer?

Yes. The Technical Services Help Desk staff will coordinate maintenance for students. Students enrolled at CVSCSD will be covered by a maintenance agreement for items described in the warranty agreement and Accidental Protection Plan. Please consult the warranty agreement so that you understand what is and what is not covered.

6. What will I do without a computer in my classes if my laptop unit is being repaired/replaced or is lost/stolen?

Cherry Valley-Springfield Central School stocks a limited number of laptop computers that can be loaned out on a first come, first-served basis. You will be able to apply for a loaner “warranty pool” unit at the Help Desk in the Library Media Center (LMC), the same area where you will go for service on your laptop computer. If you are in possession of a loaner “warranty pool” laptop, treat it as if it were your own computer. You will be responsible for any damage to the “warranty pool” unit or for its loss.

7. If I purchase software in addition to the available software provided through CVSCSD, will the Technical Help Desk staff load it for me? 

No. Additional software is not allowed on the laptops.

8. Do I need a printer?

You need not own one since printers are located in the library and the guidance conference room. If you want to connect to a printer at home with the school laptop, you will need to visit the technology Help Desk in the Library Media Center(LMC) and ask what your options are.

9. How do I connect to the Internet at home?

You may connect to the Internet using a wireless Ethernet connection. If you maintain a wireless home network, you must set the laptop to connect to your wireless connection. Dial-up Internet connections will not work on the school laptop.

10. What has the school done to help prevent students from going to inappropriate sites?

We have a software product which is designed to help monitor all Internet sites that students attempt to access. This software blocks inappropriate sites and also logs a history of every site that each user opens. All students who attempt to find inappropriate sites may be directed to the Principal’s Office.

11. Are Student Laptops subject to school “snooping”; what if they bring their laptop in for repairs and “objectionable data” is detected?

Yes. Inappropriate material on laptops should be reported to the classroom teacher, Principal, or help desk immediately upon identification. Students who have “objectionable data” on their laptop, but have failed or chosen not to report it, will be referred to the Principal’s Office.

12. If the accessories to my laptop are lost or stolen, how much will it cost to replace them?

In the event that laptop accessories are stolen, you should report the lost items to the Technology Help Desk or principal’s office. The cost to replace specific accessories is listed below:

a) AC adapter & power cord: $40.00

b) Laptop Bag: $25.00

13. What is unacceptable behavior?

Unacceptable conduct includes, but is not limited to the following:

• Using the network for illegal activities, including copyright, license or contract violations, downloading inappropriate materials, viruses, and/or software, such as but not limited to hacking and host file sharing software.

• Using the network for financial or commercial gain, advertising, or political lobbying.

• Accessing or exploring on-line locations or materials that do not support the curriculum and/or are inappropriate for school assignments, such as but not limited to pornographic sites.

• Vandalizing and/or tampering with equipment, programs, files, software, system performance or other components of the network. Use or possession of hacking software is strictly prohibited.

• Causing congestion on the network or interfering with the work of others, e.g., chain letters or broadcast messages to lists or individuals.

• Intentionally wasting finite resources, i.e., on-line time, real-time music.

• Gaining unauthorized access anywhere on the network.

• Revealing the home address or phone number of one’s self, or another person.

• Invading the privacy of other individuals.

• Using another user’s account or allowing another user to access your account or password.

• Coaching, helping, observing, or joining any unauthorized activity on the network.

• Forwarding/distributing E-mail messages without permission from the author.

• Posting anonymous messages or unlawful information on the system.

• Engaging in sexual harassment or using objectionable language in public or private messages, e.g., racist, terroristic, abusive, sexually explicit, threatening, stalking, demeaning or slanderous.

• Falsifying permission, authorization, or identification documents.

• Obtain copies of, or modify files, data or passwords belonging to other users on the network.

• Knowingly placing a computer virus on a computer or network.

14. What are some general guidelines?

Students will have access to all available forms of electronic media and communication which is in support of education and research and in support of the educational goals and objectives of the Cherry Valley-Springfield Central School District.

• Students are responsible for their ethical and educational use of the computers on-line services at the Cherry Valley- Springfield Central School District.

• All policies and restrictions of computer on-line services must be followed.

• Transmission of any material which is in violation of any federal or state law is prohibited. This includes, but is not limited to: confidential information, copyrighted material, threatening or obscene material, and computer viruses.

• Any attempt to alter data, the configuration of a computer, or the files of another user, without the consent of the individual, campus administrator, or technology administrator, will be considered an act of vandalism and subject to disciplinary action in accordance with the Cherry Valley-Springfield Central School student disciplinary procedures.

15. What is Network Etiquette?

• Be polite; messages typed in capital letters are the computer equivalent of shouting and are considered rude.

• Use appropriate language; swearing, vulgarity, ethnic or racial slurs, and any other inflammatory language are prohibited.

• Pretending to be someone else when sending/receiving messages is considered inappropriate.

• Transmitting obscene messages or pictures is prohibited.

• Revealing personal addresses or phone numbers of the user or others is prohibited.

• Using the network in such a way that would disrupt the use of the network by other users is prohibited.

11. LAPTOP REWARD SYSTEM

All students will begin the school year with Standard Privileges. Student records will be reviewed quarterly to determine whether they have earned the opportunity to keep all standard privileges.

Description of Privileges

Criteria for Privileges

Standard Privileges:

  • Laptop computer
  • Home use of laptop computer
  • Account for student information

A student may be put on Suspended Privileges

Standard Privileges Criteria 

All students will begin on this level at the beginning of the school year. To remain at this level, students will have...

  • Less than 2 incidents of accidental damage
  • No more than 1 incident of a Computer Laptop Violation
  • No incidents of Computer Network Violations

Suspended Privileges:

  • Laptop computer use at school
  • Laptop may be checked out with teacher’s permission
  • Account for student information

Suspended Privileges Criteria

Students will be placed at this level if they have...

  • Two or more incidents of accidental damage
  • Two or more incidents of Computer Laptop Violations
  • One or more incidents of Computer Network Violation

12. USE OF TECHNOLOGY RESOURCES

Purpose

 The Cherry Valley-Springfield Central School District is pleased to offer students, faculty, and staff access to technology resources for schoolwork and enrichment activities. The purpose of the Cherry Valley-Springfield Central School District’s technology resources is to provide additional educational resources and communication tools for students and teachers. These resources will help teachers to facilitate education and research consistent with the objectives of the Cherry Valley-Springfield Central School District.

Definition – Technology Resources 

The Cherry Valley-Springfield Central School District’s technology resources include but are not limited to the following resources: network, Internet, computer hardware, software, printers, servers, stored text, data files, electronic mail, optical media, digital images, and new technologies as they become available.

Regulations

The use of the Cherry Valley-Springfield Central School District’s technology resources is a privilege, not a right. The privilege of using the technology resources provided by the school district is not transferable or extendible by students to people or groups outside the district and terminates when a student is no longer enrolled in the Cherry Valley- Springfield Central School District. This policy is provided to make all users aware of the responsibilities associated with efficient, ethical, and lawful use of technology resources. If a person violates any of the User Terms and Conditions named in this policy, privileges may be terminated, access to the school district technology resources may be denied, and the appropriate disciplinary action shall be applied. The Cherry Valley-Springfield Central School District’s Uniform Code of Behavior shall be applied to student infractions.

13. STUDENTS AND PERSONAL ELECTRONIC DEVICES - BOE Policy 5695

The Cherry Valley-Springfield Central School district recognizes that the use of electronic devices can be a crucial part of the curriculum of many courses. However, with the ever-expanding capabilities of many electronic devices, opportunities for inappropriate use by the students increase. The use of electronic devices can become disruptive to the learning process.

A. Cell phones:

Cell phones may not be used on school grounds during the school day (7:45 a.m.-2:53 p.m.), during after school study hall and after school detention.

Students may not wear headphones in the building during school hours. Headphones may only be used under the discretion of the instructor.

A student who brings a cell phone to school must keep it off and in his or her locker or otherwise concealed. If a student is seen by a staff member with a cell phone the following action and consequence will occur:

Offense

Action Taken

Consequences

1st Offense

Student directed to put phone away

2nd Offense

Phone confiscated and returned to the student at the end of the day

One day of lunch detention

Parent contacted

3rd Offense

Phone confiscated and returned to the parent at the end of the day

One day after school detention

Parent Conference with Administration

4th+  Offense

Phone confiscated and returned to the parent at the end of the day

One day of In-School Suspension

Parent Conference with Administration

Students who refuse to give cell phones to staff members/administration are considered insubordinate and subject to discipline for insubordination under the student code of conduct.

There are times when the use of a cell phone may be permitted in the classroom for instructional purposes when the instructor is conducting a special lesson.  The instructor will complete a request for use with the building principal.  Students will be directed that the cell phone is only to be used during that class and under the direction of the instructor.

Students may use cell phones on field trips at the discretion of the instructor.  Such use would be considered a “teachable moment” intended to promote Digital Citizenship.

Students may use cell phones when attending extracurricular activities on school property after school hours, provided the cell phone use is not disruptive to the activity. Cell phones should be turned to vibrate at concerts, drama productions, and awards nights, with calls answered in a discreet manner outside the auditorium if practical.

During emergency situations, it is imperative that we are able to effectively communicate with students; therefore, students are not permitted to use cell phones/electronic devices during emergency situations or during drills intended to prepare for emergency situations.

B. Electronic Devices:

Personal electronic devices may not be used on school grounds during the school day (7:45 a.m.-2:53 p.m.), during after school study hall and after school detention.

In addition, any radio, sound or recording equipment is considered disruptive to the learning process and is not allowed in school. The electronic equipment will be confiscated and held in the main office until the end of the day when it then can be picked up.

There are times when the use of a personal electronic device may be permitted in the classroom for instructional purposes when the instructor is conducting a special lesson.  The instructor will complete a request for use with the building principal.  Students will be directed that the personal electronic device is only to be used during that class and under the direction of the instructor.

Students may not wear headphones in the building during school hours. Headphones may only be used under the discretion of the instructor.

The production, possession, transmission and/or distribution of text material including but not limited to sexually suggestive images, nude or partially nude images, or sexually explicit text in any media is strictly prohibited. Any student receiving such images is required to immediately report to a building administrator. Students may be subject to all district forms of discipline, including police involvement/ arrest.

Any form of bullying on electronic devices will not be tolerated. Any student who feels he/she is being bullied needs to report incident to building administrator.  

Students with individualized education plans (IEPs), 504 Plans, or documentation from a medical practitioner that specifically requires the use of an electronic device may do so as specified.

If a student is seen by a staff member with a personal electronic device the following action and consequence will occur:

Offense

Action Taken

Consequences

1st Offense

Student directed to put device away

2nd Offense

Device confiscated and returned to the student at the end of the day

One day of lunch detention

Parent contacted

3rd Offense

Device confiscated and returned to the parent at the end of the day

One day after school detention

Parent Conference with Administration

4th+ Offense

Device confiscated and returned to the parent at the end of the day

One day of In-School Suspension

Parent Conference with Administration

C. Communication:

Students are to go to the office to make phone calls home. Parents/guardians are encouraged to call the school office. The school office staff is excellent at relaying messages from parents to students. Emergency phone calls can always be made in the main office, guidance office, health office or classrooms during school hours.

D. The Cherry Valley-Springfield Central School District will not be held responsible for the loss, theft or destruction of any portable electronic devices, including cell phones. Nor is the district responsible for locating a device that has allegedly been stolen or missing.

E. Annual Review

The Board of Education and the Cell Phone & Personal Electronic Devices Committee shall annually review the Student and Personal Electronic Devices Policy to evaluate the effectiveness of the policy, and to stay current in the ever-expanding capabilities of cell phones and electronic devices.

User Terms and Conditions

Use of Cherry Valley-Springfield Central School District’s technology is subject to the following terms and conditions:

1. The use of technology resources must be for educational and/or research purposes consistent with the mission, goals, and objectives of the Cherry Valley-Springfield Central School District along with State & Federal regulations. In compliance with federal law, the school district shall make reasonable effort to restrict access to inappropriate materials and shall monitor the on-line activities of the users in the school environment.

2. User accounts are considered the property of the school district. Network administrators may review school computers to maintain system integrity and to insure that users are using the system responsibly. While user files will not be examined without reasonable cause, users should not expect that anything stored on school computers or networks will be private.

3. Prohibited technology resources activities include, but are not limited to, the following:

Computer Laptop Violations:

Consequences:

Computer Network Violations:

Consequences:

4. Cherry Valley-Springfield Central School District does not guarantee that its technology resources will be uninterrupted or error-free; nor does it make any warranty as to the results to be obtained from use of the service or the accuracy or quality of the information obtained on or by the network. Access to the network is provided on an “as is” basis without warranties of any kind. Neither the school district nor any of its agents or employees shall be liable for any direct, indirect, incidental, special, or consequential damages arising out of the use of or inability to use the network or Internet.

5. Users shall be responsible for any costs, fees, charges, or expenses incurred under the person’s account in connection with the use of the network or Internet except such costs, fees, charges, and expenses as the school district explicitly agrees to pay.

6. Any security or equipment problems arising from the use of technology resources must be reported to the Computer Help Desk or Principal’s Office.

7. Students will be held responsible for maintaining their individual school computers and keeping them in good working order.

LAPTOP COMPUTER PROTECTION

The Cherry Valley-Springfield Central School District recognizes that with the implementation of the laptop initiative there is a need to protect the investment by both the District and the Student/Parent. The following outlines the various areas of protection: warranty, accidental damage protection and insurance.

WARRANTY: This coverage is purchased by the Cherry Valley-Springfield School District as part of the purchase price of the equipment. The manufacturer warrants the laptops from defects in materials and workmanship. This limited warranty covers normal use, mechanical breakdown or faulty construction and will provide replacement parts necessary to repair the laptop or laptop replacement. The warranty does not warrant against damage caused by misuse, abuse, accidents or computer viruses.

ACCIDENTAL DAMAGE PROTECTION: Cherry Valley-Springfield Central School provides coverage to protect the laptops against accidental damage such as: liquid spills, accidental drops, power surges, and natural disasters. This coverage does not provide for damage caused by fire, theft, loss, misuse, intentional or frequent damage or cosmetic damage. CVSCSD will assess the laptop damage and repair or replace the machine at no cost if the damage is determined to be accidental, infrequent, and within the protection guidelines.

Warranty, Accidental Damage Protection, or the District Laptop Protection does not cover intentional or neglectful damage of the laptop computer.

INSURANCE FOR THEFT, LOSS OR FIRE: Laptops that are stolen, lost or damaged by fire are not covered by the manufacturer’s warranty or the Accidental Damage Protection outlined above. Following are the three options that are available for these types of losses, and the Student/Parent must commit to one by checking the appropriate box.

No Insurance You agree to pay for the replacement of the laptop at a cost not to exceed $500 should the laptop be stolen, lost or damaged by fire.

Personal Insurance You will cover the laptop under your own insurance policy and in the case of a theft, loss or damage by fire, you agree to pay the District the amount received from your insurance company plus any additional amount needed to cover the laptop replacement not to exceed $500.

School District Protection You choose to pay the school district an annual protection payment for coverage of theft, loss or damage by fire in the amount of $25.00 or $50.00 for family coverage when there are two or more children in school using laptop computers. The $25.00 payment is non-refundable. This protection coverage has a $100.00 additional charge per occurrence. This annual coverage begins upon receipt of the payment and ends at the conclusion of each school year. (Families eligible for free/reduced lunches will have the $25.00 fee waived)

ADDITIONAL INFORMATION: In cases of theft, vandalism and other criminal acts, a police report, or in the case of fire, a fire report MUST be filed by the student or parent for the protection coverage to take place. A copy of the police/fire report must be provided to the principal’s office. The $100.00 additional charge is the responsibility of the student/parent and must be paid before the laptop can be repaired or replaced.

INTENTIONAL DAMAGE: Students/Parents are responsible for full payment of intentional damages to laptops. Warranty, Accidental Damage Protection, or School District Laptop Protection DOES NOT cover intentional damage of the laptops.

Student Name: ____________________________________ (Please Print)

Student Signature: _________________________________ Date: _______________

Parent Signature: __________________________________ Date: _______________

STUDENT PLEDGE FOR LAPTOP USE

1. I will take good care of my laptop and know that I will be issued the same laptop each year.

2. I will never leave the laptop unattended.

3. I will never loan out my laptop to other individuals.

4. I will know where my laptop is at all times.

5. I will charge my laptop's battery daily.

6. I will keep food and beverages away from my laptop as they may cause damage to the computer.

7. I will not disassemble any part of my laptop or attempt any repairs.

8. I will protect my laptop by only carrying it while in the sleeve or bag provided or an approved case.

9. I will use my laptop computer in ways that are appropriate and educational.

10. I will not write, carve or put stickers on the laptop computer.

11. I understand that my laptop and accounts are subject to inspection at any time without notice and remains the property of the Cherry Valley-Springfield Central School District.

12. I understand and agree to follow the criteria described in the Laptop Reward System.

13. I will follow the policies outlined in the Laptop Handbook and the Use of Technology Resources Policy while at school, as well as outside the school day.

14. I will file a police report in case of theft, vandalism, and other acts covered by insurance.

15. I will be responsible for all damage or loss caused by neglect or abuse.

16. I agree to pay for the replacement of my power cords, battery, or laptop case in the event any of these items are lost or stolen.

17. I agree to return the District laptop, power cords, tablet pen and bag in good working condition.

18. I will not reveal my own or anyone else’s personal address or phone number

19. I agree to abide by all copyright and license agreements.

20. I agree that no financial transactions of any kind will be allowed using the school account.

21. I understand that access to the Internet will be allowed, as well as, the possibility of student work and photos being published on the Internet.

Student Name: ____________________________________ (Please Print)

Student Signature: _________________________________ Date: _______________

Parent Signature: __________________________________ Date: _______________