October 15, 2025

Agenda

I. Call Meeting to Order:

II. SAMBA Attendance:

III. Financial Report reported by Dan Hobl:  

• SAMBA’s total cash balance
• SAMBA’s short term investment balance
• SAMBA expenses
• Band night October, 3: Total cash (dinners and raffle) = $5,638, Less starting cash = $850, Net cash proceeds  = $4,788, Chick-fil-a expense = $1,924.23, Net earnings for SAMBA = $2,863.77

2024-2025 Music Budgets Remaining:  

• High School Band:
• High School Marching Band:
• High School Choir:
• Middle School Band:
• Middle School Choir:  

Fiscal Year 2026 Budget / Renewal of Music Budgets

IV. Old Business:  

• Dan submitted Samba’s taxes to the CPA – needs an officer’s signature
• Senior Pictures Planning – Network Photography Band and Choir
• Constitution and By Laws:  John and Jorrit are working on this – status update
• Annual SAMBA Fish Fry Date set – Friday, May 15, 2026

V. New Business:

• PO box Renewal Due
• Trailer Registration
• Shady Lane Pointsetta’s – Jill Adamski did it 2024, Laurie reaching out to her
• Sign up genius for holiday concerts:

• Indoor Marching Band Concert - Thursday, November 13th, 2025 (7:30 pm Concert)
• 8th/9th Grade Holiday Band Concert - Monday, December 8th, 2025 (7:00 pm Concert)
• Symphonic Band and Wind Ensemble Holiday Concert - Thursday, December 11th, 2025 (7:30 pm Concert)
• Holiday Concert - Thursday, December 18th at 7:30pm

• File 990N
• Board member nominations – President Elect
• Update SHS SAMBA google page with updated officers, Raise Right/Scrip information, fish fry date, and list of sponsors
• SAMBA band/choir apparel orders

BAND/CHOIR TEACHER UPDATES:

Middle School:

Band:

        Choir:

High School Updates:  

Band:

• Hawaii send off - 3:45 AM call time

• Donuts - need an amount, no sprinkles – Dan Hobl & Rachel Quill will purchase
• T-shirts - Heather will be the lead on this.

• Pit Crew - Moving band equipment via signup genius – all slots full

Choir:

• Oct. 8 concert

VI. Updates:

VII. Fundraising

• Future fundraiser guidelines: Stacy and Heather work on this?

• Create guidelines for creating events- Can we create a team to start this?
• Less is more
• Look at the Constitution to see the connections

• Hawaii total funds raised: $35,624.60
• Hawaii raffle ticket sales total: $11,900.00
• Raise right/Scrip totals (12/1/25 – 9/30/25: $6,283.79

• As of October 1, 2025, 50% of Raise Right goes to SAMBA’s account

VIII.     Adjourn:  

Next meeting – 11/17? Or December board meeting

Future Meeting Dates for 25/26 School Year:  11/17 (if needed), 1/15, 3/12, 4/16, 6/11, 7/16