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GADSDEN INDEPENDENT

SCHOOL DISTRICT

ATHLETIC HANDBOOK

Fall Sports:  Football, Volleyball, Boys & Girls Soccer, Cross Country

Winter Sports:  Boys & Girls Basketball, Wrestling, Cheerleading

Spring Sports:  Baseball, Golf, Softball, Tennis, Track & Field

                               

Gadsden School District Administration

Board of Education

Board President: Arlean Murillo

Board Vice President: Christian Lira

Board Secretary:  Claudia Rodriguez

Member: Andy Morales

Member: Laura Flores

Central Administration

Superintendent: Travis Dempsey

Associate Superintendent Finance: Ludym Martinez

Associate Superintendent Human Resource: Estrella Burciaga

Associate Superintendent Support Services: Jessica Cadena

Associate Superintendent Special Education: Angelica Rodriguez

Associate Superintendent Federal Programs: Rosie Villalobos

School Administration

        

Chaparral High School                                    Chaparral Middle School                        

Principal:  Danielle Rodriguez                              Principal: Cathie Williams

Athletic Coordinator:  Gregg Martinez                 Athletic Coordinator: Robbie Larriva

Gadsden High School                                    Gadsden Middle School

Principal: Maria Legaretta                                          Principal: Raul Villagrana

Athletic Coordinator: Maria Legaretta                  Athletic Coordinator: Esmerelda Sanxster        

Santa Teresa High School                                   Santa Teresa Middle School

Principal: Gema Suggs                                       Principal:  Barbara Peterson

Athletic Coordinator: Gema Suggs                      Athletic Coordinator:  Angel Delgado

Athletic Office Personnel

Athletic Director: Karen Nougues

Athletic Coordinator: Maria Kennedy

Athletic Secretary: Hermelinda Montoya

Athletic Secretary: Priscilla Gutierrez

ATHLETIC HANDBOOK  

TABLE OF CONTENTS

Mission Statement

Introduction

 Section I – The Administration of Interscholastic Athletics

1.1 Athletic Department Philosophy

1.2 Coaching Philosophy

1.3 New Mexico Activities Association

1.4 Philosophy of Competition

1.5 Sportsmanship

1.6 Coaches Creed

Section II – Goals

2.1 Goals of the Athletic Department

2.2 Goals of the Athletic Director

Section III – Responsibilities of Athletic Personnel

3.1 Responsibilities of all Athletic Personnel

3.2 Responsibilities of the Athletic Director

3.3 Responsibilities of Event Coordinator

3.4 Supervisory Personnel

3.5 Responsibilities for Athletic Office Personnel

Section IV – Interscholastic Athletics

4.1 General Guidelines

4.2 Governance

4.3 Administration of Athletics

4.4 Undue Influence for Participation  

4.5 Participation in NMAA and GISD Sanctioned Events

4.6 Squad Selection  

4.7 Dual Participation

4.8 Lettering

Section V– Student Participation 

5.1 Conditions of Athletic Participation

5.2 Athletic Conduct Regulations

5.3 Athletic Eligibility  School Enrollment and Attendance

5.4 Academics

5.5 False Information

5.6 Injuring or Illness

5.7 Priority – School Sanctioned Extra-Curricular Activities Programs

5.8 Senior Participation

Section VI – Extracurricular Activities – Code of Conduct

6.1 Code of Conduct

6.2 Required Behavior

6.3 Due Process

6.4 Criteria to Determine a Violation of the Code of Conduct

6.5 Consequences

6.6 Violation of Any Criminal Statute and Activity Participation

Section VII – Eighth Grade Participation 

7.1 Eighth Grade Eligibility

7.2 Simultaneous Competition

7.3 Eighth Grade Classification

7.4 Ninth Grade Eligibility

Section VIII – Recruiting Guidelines 

8.1 What Coaches Can Do

8.2 What Coaches, Head and Assistant, Cannot Do

8.3 What Player, Parents, and Booster Club Members Cannot Do

Section IX – Booster Clubs & Fund Raising 

9.1 Booster/Parent Clubs

9.2 Booster/Parent Club Organization

9.3 Role of Booster/Parent Clubs

9.4 Purchase of Goods and Services by Booster/Parent Clubs

9.5 Fund Raising

9.6 Banquets

Section X – Parents

10.1 Expectations of Parents

10.2 Suggested Spectator Behavior

10.3 Communication with a Coach

10.4 Issues to Discuss with a Coach

10.5 Issues not to Discuss with a Coach

10.6 Steps to Follow if a Perceived Problem Exits

Section XI – Coaches Employment and Responsibility 

11.1 Responsibilities of Head Coach

Section XII – Athletic Trainer

12.1 Responsibilities of the Athletic Trainer

Section XII – Coaches Employment and Responsibility 

13.1 Coaches Assignment

13.2 Timeline to Hire Coaches

13.3 Non-Exempt (FLSA) GISD Employees

13.4 Requirements for Coaches

13.5 Coaching Application Process

13.6 Authorization to Begin Coaching Duties

13.7 Evaluation of Coaches

13.8 Head Coach Evaluation Form

13.9 Changes in Coaching Status

13.10 Coaches from other High Schools

13.11 Coaches – Girls’ Sports

13.12 Administrators and Counselors

13.13 Communication with Players and Parent(s) or Guardian(s)

13.14 Investigative Procedure-Complaints Against Coach  

Section XIV – Interscholastic Athletics

14.1 Criteria for Deleting Interscholastic Sports

14.2 Criteria for Adding Interscholastic Sports or Sub-Varsity Levels

14.3 Overnight Contest

14.4 Sunday Meetings

14.5 Season Reports  

14.6 Lettering

14.7 Administrative Supervisory Personnel-Athletic Events

14.8 Summer Camps and/or Summer Recreation Leagues

Section XV – Budget

15.1 Annual Budget

15.2 Equipment

15.3 Lodging (State Qualified or State Tournament Only)

15.4 Meals  

Section XVI – Scheduling 

16.1 Scheduling Criteria

16.2 Scheduling

16.3 Scrimmages

Section XVII – Transportation

17.1 Transportation Procedure

17.2 Criteria for Providing Transportation

17.3 Out-of-Town Athletic Events

17.4 In-Town Athletic Events

17.5 Return from Away Games District and Tournament Play

Section XVII – Scouting, Clinics, Professional Leave

18.1 Scouting

18.2 Clinics – Professional Leave with Per Diem

18.3 Professional Leave

18.4 Use of Sick Leave  

Section XIX – Athletic Event Admission 

19.1 Game Admission  

19.2 Game Tickets

19.3 Game Tickets – Cost  

19.4 Passes  

19.5 Ticket Sellers and Takers

Section XX - Adendums (Cummulative Eligibility Agreement)

Student Athlete Cumulative GPA agreement

MISSION STATEMENT

GOALS

The goal of the Gadsden Independent School District Department of Athletics is to  provide the youth of our district with the opportunity to develop physically, mentally and  emotionally to their maximum potential. This department seeks to achieve high levels of self esteem and self-respect while emphasizing that athletics must compliment the overall  expectations of our educational objectives.

INTRODUCTION

ATHLETIC HANDBOOK

The rules, regulations, and guidelines as set forth in the Athletic Handbook shall be  considered as part of the GISD Athletic Department Administration and Coaches’  Handbook. It is the responsibility of all administrators and coaches to make themselves  familiar with the contents and adhere to the standards as set forth.

SECTION I

THE ADMINISTRATION OF INTERSCHOLASTIC ATHLETICS

1.1 ATHLETIC DEPARTMENT PHILOSOPHY

The purpose of a sound athletic program is to produce well-rounded citizens who are  better prepared to face the challenges of adult life as a result of their athletic experiences.  A strong and successful all-around athletic program is a good indicator of a school  district with a meaningful and continuing education initiative at all levels of academic  and athletic pursuits. Participation in sports is a valuable educational experience in its  own right, one that should be available to all students. Involvement in athletics supports  the academic objectives of success and high achievement of student athletes.

The opportunity for participation in a wide variety of student-selected sports is a vital part  of any student’s educational experience. Such participation is a privilege that carries with  it responsibilities to the school, the athletic teams, the student body, the community, and  the student-athlete. When emphasis is placed on developing character, achieving a spirit  of cooperation and striving for worthwhile goals, the development of learning skills and  emotional patterns that enable our students to maximize their educational experience is  enhanced.

The value of  athletic competition for each athlete is the realization that LIFE is reflected in the athletic  endeavor. Success is facilitated by being well prepared; maintaining a positive attitude;  developing a dedication to a cause; and establishing high standards of conduct, attitude,  and achievement.

1.2 COACHING PHILOSOPHY

The athletic program of the Gadsden Independent School District is designed to provide  an essential part of the total educational process.   Coaches shall strive to promote the good and welfare of the athlete and the student body  and provide a further means of education by helping our student-athletes experience  participation, team-work, loyalty, dedication, self-discipline, self-respect, respect and  compassion for others, success and failure.

This valuable educational concept is accomplished by involving as many students as  possible in athletic programs; understanding individual needs; having an open line of  communication with the student-athlete; believing that the welfare of the athlete is first  and foremost; respecting and recognizing the different ideals, beliefs, and goals of each  athlete; creating a positive atmosphere among all individuals; motivating and inspiring  each individual to perform to the best of his or her ability; and making the athletic program fun, worthwhile, and enjoyable for all players, coaches, parents, staff, and  community supporters.

1.3 NEW MEXICO ACTIVITIES ASSOCIATION 

The NMAA is the governing body of all interscholastic student athletic activities for the  state. Their well-stated philosophy follows:

“The aims, the organizations, and the policies of the NMAA are based on the philosophy  that interscholastic athletics and other extra-curricular activities are important parts of the  educational process; that they should therefore be encouraged, directed, and supported by  

a statewide organization; that this organization’s leaders should be representative of the  State’s schools; and that the most important single consideration in the regulation of any  school activity must be the welfare and healthy development of the individual student.”

1.4 PHILOSOPHY OF COMPETITION

Our athletic program should be fundamentally dedicated to the pursuit of excellence.  Excellence is a constantly sought but never attainable goal.

The basis of our pursuit of excellence is centered on the individual athlete. As the  individual improves, so does the team. Therefore, it is imperative that our athletic  program makes each individual aware of the unique and tremendous potential that he or  she possesses. Through our athletic program, we strive to stimulate individuals to reach  their fullest potential.

Competition is inherently basic to the American way of life. One of the basic purposes of  interscholastic athletics is to foster within each participant the desire to succeed, the  desire to win. The challenge of competition is a pleasurable and  rewarding experience. The true competitor makes every effort to prepare for  competition. He or she studies, trains and works hard with a positive attitude, goes the  extra-mile to achieve success, and does not waste time dwelling on the possibility of  defeat. He or she is goal-oriented and sets his or her sights toward successful pursuits  and achievement. Win or lose, our student-athletes can achieve glory in the knowledge  of an all-out effort to succeed. In defeat, each athlete will prepare with firm  resolve to make an even greater effort in the preparation for the next challenge.

1.5 SPORTSMANSHIP

The ideal of sportsmanship permeates virtually every aspect of our culture. The ethic of  fair play may be witnessed in all facets of life. It is a training ground for good citizenship  and high behavioral standards. The New Mexico Activities Association defines  sportsmanship as those qualities of behavior, which are characterized by generosity and  genuine concern for others.

A. Sportsmanship Code

1.6 COACHES CREED

The function of a coach is to properly educate students through participation in  interscholastic competition. The athletic program is designed to enhance academic  achievement and should never interfere with opportunities for academic success. Each  student should be treated as if he or she was the coach’s son or daughter, whose welfare  shall be of the uppermost concern at all times.

SECTION II

GOALS

2.1 GOALS OF THE ATHLETIC DEPARTMENT

2.2 GOALS OF THE ATHLETIC DIRECTOR

SECTION III

RESPONSIBILITIES OF ATHLETIC PERSONNEL

3.1 RESPONSIBILITIES OF ALL ATHLETIC PERSONNEL

3.2 RESPONSIBILITIES OF THE ATHLETIC DIRECTOR

 Direct the interscholastic athletic program to conform to the policies of the  Gadsden Independent School District, State Department of Education of New  Mexico, and the New Mexico Activities Association.

3.3 RESPONSIBILITIES OF ATHLETIC COORDINATOR (School Site)

Administers and directs interscholastic athletic events on his/her assigned campus as  defined by the New Mexico Activities Association by performing the following duties  personally in conjunction with the Athletic Director and Campus Principal.

3.4 RESPONSIBILITIES FOR ATHLETIC OFFICE PERSONNEL

Budget Specialist

Athletic Clerk

SECTION IV

INTERSCHOLASTIC ATHLETICS

4.1 GENERAL GUIDELINES

            The word “parent(s)” refers to parent(s) who have legal custody of the student.  “Legal    

            guardian(s)” refers to a person who has been appointed in a court of  competent jurisdiction.

4.2 GOVERNANCE

Interscholastic Activities are governed by the rules and regulations of the New Mexico  Activities Association (NMAA) and Gadsden Independent School District.

4.3 ADMINISTRATION OF ATHLETICS

Superintendent or his/her designee, or the school Principal, or district Athletic Director,  or school Athletic Event Coordinator is responsible to Gadsden Independent School  District and the New Mexico Activities Association for all matters pertaining to any  interscholastic activity.

4.4 UNDUE INFLUENCE FOR PARTICIPATION

4.5 PARTICIPATION IN NMAA AND GISD SANCTIONED EVENTS

Exception: School district teams may compete against 9th grade students only  in NMAA sanctioned high school events that allow 8th grade  participation on the varsity level. These 8th grade participants must  meet all NMAA and G.I.S.D. Athletic Department eligibility rules.

4.6 SQUAD SELECTION

In accordance with our philosophy of athletics and our desire to see as many students as  possible participate in the athletic program, we encourage coaches to keep as many squad  members as they can without unbalancing the integrity of their sport. Obviously, time,  space, facilities, and other factors will place limitations on the most effective squad size  for any particular sport. However, we strive to maximize the opportunities for our  students without diluting the quality of the program.

  1.  Cutting Policies / Responsibility

2. Procedure

 When a squad cut becomes a necessity, the process will include three  important elements. Each candidate shall:

3. Athletic Class- Major Sport Credit

4.7 DUAL PARTICIPATION

Dual participation means that a student-athlete wishes to participate simultaneously on a  school-sponsored team and on a club or non-school team during the school year.

A.  A school principal may grant permission to a student who wishes to participate  simultaneously in school and non-school competition as an individual and/or team  member if all of the following conditions are met:

4.8 LETTERING

Only awards from the school, NMAA or Booster Club and limited in value, as stated in  the NMAA Handbook, shall be made to participants in interscholastic activities. If  unapproved awards are offered and accepted by the participants, such participants may  jeopardize their eligibility and amateur status. Student-athletes and parent(s) or  guardian(s) shall become familiar with the policies and procedures outlined by their  coach for earning letters or receiving team awards and recognition.

SECTION V

STUDENT PARTICIPATION

Student participation in extracurricular activities can play a significant role in personal  and educational development and shall be used as a means of developing wholesome  attitudes and good human relations as well as knowledge and skill. (Such participation  is a privilege not a right). Students earn the privilege to participate by adhering to high  standards of personal conduct and academic performance. Students participating in  extracurricular activities represent the school district, depict its character, and serve as  role models to other students. Accordingly, participants may be subject to a standard of  academic performance and to higher standards of conduct both in and out of the school  setting. Continued participation in athletics may be conditioned upon observing and  maintaining such standards.

5.1 CONDITIONS OF ATHLETIC PARTICIPATION

A. Prior to participating in any practice session, in-season or off-season workout  program, summer workout session, or school district approved athletic class(football), each  student-athlete must:

5.2 ATHLETIC CONDUCT REGULATIONS

Students who participate in athletics must be aware that their personal conduct and  attitude needs to reflect high standards of respect, loyalty, positive attitude, and morale.  Because athletes represent their school and community, their conduct is expected to  exemplify high standards. Suspension from athletics shall be accomplished by the  principal.

It is the responsibility of the student and his or her parent(s) or legal guardian(s) to be  familiar with the student conduct, residency requirements, and eligibility guidelines.

A. Extracurricular Activities – Code of Conduct (See Section VI) 1. Rebuked Behavior

B. Student Residence Requirement

Exception: If the student-athlete resided with and continues to reside with the  same individual or family other than a parent or legal guardian prior to fourth grade, he or she can petition the NMAA for eligibility.

  School Attendance on Day of Competition

An athlete who misses school, for more than 51% of the day, on the day of  

competition or on the Friday before a Saturday competition may not play in the  competition unless it is an excused athletic absence.

Mandatory Participation:

Notification and Approval:

Consequences for Unexcused Absences:

5.3 ATHLETIC ELIGIBILITY – SCHOOL ENROLLMENT AND ATTENDANCE

A. The student must be a bona fide student of the school in grades 7-12.

B. A student shall be eligible for high school interscholastic competition for eight (8)  consecutive semesters of attendance beginning with the first semester in 9th grade.

5.4 ACADEMICS (Refer to NMAA 6.2.1 B, C)

A. A Student shall have a 2.0 grade point average with no F’s, based on a 4.0 grading scale, or its equivalent.  Gisd will use Year 1 and semester 1 grading period immediately preceding participation.  For students not eligible at the semester, the next  nine week grading period can be used to regain eligibility.  Grades earned during a summer session must be placed on a student’s transcript by the school registrar prior to the first day of the Fall semester in order for the course to be utilized for eligibility purposes. Courses  counted for eligibility must be acceptable for graduation.

*** Cumulative provision may be used for Juniors and Seniors only.

                                                                                            

Gadsden Independent School District

Scholastic Eligibility

Students’ eligibility based on the following guidelines:

  1. 2.0 and no F’s at Semester 1 and Year 1 marking periods
  2. Eligibility may be gained at each 9 week grading periods

Summer Courses: 

Beginning in the summer of 2018, students may make up multiple courses to attempt to gain eligibility. Any class eligible for replacement based on local district policy can be taken and have the grade replaced to gain eligibility. The replacement classes are required to be the exact course listed on the official transcript. Effective 2024- AP course may be made up at a lower level. Ex. AP English 4 may be made up with English 4.

             Cumulative Provision: 

The cumulative provision may be used at the end of each semester and must include all semester grades beginning with the 9th grade year. This provision may not be used if the student has more than one F grade at the marking period. Per NMAA freshman students may not use the Cumulative Provision.

a. This provision may be used one time during the student/athletes enrollment in the Gadsden School District. A coach or sponsor can petition the review committee for a student in cases of extenuating circumstances. Per NMAA :Stricter guidelines may be imposed by the school/district.

Per GISD Athletic Handbook only  juniors and seniors are eligible to use the one time cumulative eligibility process.

b. Transfer students: Upon registration, if the student’s GPA is below 2.0 the cumulative provision will be allowed if the student has no more than one F grade at the semester.

5.  Attendance: 

1. Attendance Requirements Pursuant to New Mexico State Statute 22-12-2.1, the Local School District is required to enforce that no student shall be absent from school for school-sponsored interscholastic extracurricular activities in excess of fifteen days per semester, and no class may be missed in excess of fifteen times per semester. Exception - Absences due to participation in state and national competitions.  GAME DAY: Students must attend 51% of classes.  

2.  District Attendance Policy will be followed.

*** Member schools may establish and administer eligibility rules which exceed standards defined in the NMAA policies and procedures handbook                                                               

C. OnLine Course Work- when determining eligibility for on-line courses the school must  use ACTUAL grades. A progress report generated by the online program must be attached  to the Districts PowerSchool progress report.

 

D. Middle School students must follow NMAA eligibility guidelines.

5.5 FALSE INFORMATION

If a parent, legal guardian, or student-athlete provides false information to the school  district on information concerning eligibility, the student-athlete shall immediately be  declared ineligible for athletic participation.

 

5.6 INJURY OR ILLNESS

An athlete must report an injury or illness to the athletic trainer/Head Coach and/or school administration.

5.7 PRIORITY-SCHOOL SANCTIONED EXTRA CURRICULAR ACTIVITIES  PROGRAMS

A. Multi-activity participant

B.   Off-Season

           NMAA.

5.8 SENIOR PARTICIPATION

 SECTION VI

 

EXTRACURRICULAR ACTIVITIES – CODE OF CONDUCT

Students who participate in extracurricular activities must be aware that their personal  conduct and attitude reflect high standards of respect, loyalty, positive attitude, and  morality. Such participation is a privilege and not a right. Because student activity  participants represent their school and community, their conduct is expected to exemplify  high standards.

It is the responsibility of the student and his or her parent(s) or legal guardian(s) to be  familiar with the standards of student conduct and the Code of Conduct.

6.1 CODE OF CONDUCT

A. Purpose

B. Code Flexibility

This Code is designed to provide guidance to participants, coaches, sponsors, and school officials in the handling of expected student behavior and the  

consequences of student offenses. Nothing in this Code shall be deemed to  prevent building principals from deviating from this procedure where, in their  professional judgment, the severity or other unique characteristics of the  infraction indicate that the procedures do not adequately address the problem  created by the student’s behavior. The spirit of this Code permits flexibility for  principals to ensure the efficient management and control of the educational  environment.

C. Right To Apply

G.I.S.D. reserves the right to apply the provisions of the Code of Conduct if the  school officials’ judgment, the conduct in question negatively affects the safety,  morale, smooth operation, discipline, and educational environment or substance  abuse deterrence goals of the school.

6.2 REQUIRED BEHAVIOR

 

6.3 DUE PROCESS

A. An alleged violation of the Code of Conduct is addressed by the building  principal/admin. designee.

B. The building principal/admin/designee shall conduct a reasonable investigation of  all allegations, with the extent and thoroughness of the investigation being  determined by the severity of the allegation and the reliability and availability of  evidence supporting or undermining the allegation.

6.4 CRITERIA TO DETERMINE A VIOLATION OF THE CODE OF CONDUCT

 

A. Criteria That Shall Be Addressed By the Building Principal

             effectiveness as a teaching and learning process?

B. Responses shall be measured by the building principal to decide if a violation did  occur.

6.5 CONSEQUENCES

6.6 VIOLATION OF ANY CRIMINAL STATUTE AND ACTIVITY PARTICIPATION

 

A violation of any criminal statute shall be regulated within the legal limits of the GISD  district. Rules of conduct shall be reasonable exercises of the school’s authority in  pursuance of legitimate educational and related functions. Such acts include the crime of willful interference with the educational process of any school or activity in the district.

A. Shall be in effect

An extracurricular activity student participant may appropriately be disciplined,  including removal from the activity program, for violating rules governing  prohibited or regulated activities. The existence of a specific rule is not a  prerequisite for disciplining student conduct, which endangers or appears to  endanger the health or safety of students and school personnel. Within legal  limits, appropriate discipline actions may be taken against student participants  regardless of whether or not criminal charges are filed.

Disciplinary action shall be accomplished by the building principal and can  include, but is not limited to short-term suspension, and a recommendation to the  Superintendent for long-term suspension, or expulsion.

SECTION VII

EIGHTH GRADE PARTICIPATION

 

7.1 EIGHTH GRADE ELIGIBILITY

7.2 SIMULTANEOUS COMPETITION

7.3 EIGHTH GRADE CLASSIFICATION

7.4 NINTH GRADE ELIGIBILITY

SECTION VIII

 

RECRUITING GUIDELINES

Recruiting of a student-athlete, whose primary residence address is outside of the high  school’s designated attendance area, is strictly prohibited. If it is determined that a coach  recruited an athlete outside of the school attendance area, the coach will face disciplinary  action, to include possible termination. If it is determined that a student-athlete was  recruited illegally by a coach, parent, or booster club member, the athlete will be declared  INELIGIBLE for a minimum of one year.

8.1 WHAT COACHES CAN DO

8.2 WHAT COACHES, HEAD AND ASSISTANTS, CANNOT DO

8.3 WHAT PLAYERS, PARENTS CANNOT DO

 

SECTION IX

 

BOOSTER CLUBS & FUNDRAISING

9.1 BOOSTER CLUBS/ FUNDRAISING 

The Booster Club exists as an organization of parent(s), guardian(s), and community  people dedicated to:

9.2 ROLE OF BOOSTER CLUBS

 

9.5 FUND RAISING

 All fundraising activities for the purpose of supporting a GISD athletic team or  event shall follow the statutes, rules, and guidelines of the State of New Mexico,  the State of New Mexico Public Education Department and the Gadsden  Independent School District.

9.6 BANQUETS

Awards, banquets and gym banners are the responsibility of the head coach in  conjunction with his/her principal and/or booster club and fundraisers.

SECTION X

 

PARENTS

10.1 EXPECTATIONS OF PARENTS

10.2 SUGGESTED SPECTATOR BEHAVIOR

A. Comply with the rules and regulations of GISD and NMAA and be positive role models

B. Student and fan participation in an athletic contest is an extension of the  classroom.

10.3 COMMUNICATION WITH A COACH

A. Express concerns directly to the head coach.

10.4 ISSUES TO DISCUSS WITH A COACH

10.5 ISSUES NOT TO DISCUSS WITH A COACH

10.6 STEPS TO FOLLOW IF A PERCEIVED PROBLEM EXISTS

SECTION XI

COACHES EMPLOYMENT AND RESPONSIBILITY

11.1 RESPONSIBILITIES OF HEAD COACHES 

The head coach of each sport is responsible for his or her sport within the school system.  The head coach is directly responsible to strictly enforce and follow the rules of the  NMAA and the Gadsden Independent School District. The head coach shall report to the  high school principal.

The head coach shall be responsible for eligibility; equipment; inventories; local and state  rules and regulations; assistant coaches;volunteers; the overall supervision of the sport; and, in  conjunction with the Head Trainer, all required forms via RankOne program.

The head coach shall have the right to assign duties and responsibilities to assistant  coaches with the approval of the principal and athletic director.

A. Professional Responsibilities

Volunteer Guidelines

B. Coaching Responsibilities

C. Related Coaching Responsibilities

D. Other Head Coach Responsibilities (Facilities, Equipment, Supervision  Instruction)

E. Provide adequate and proper equipment and explain its use.

F. Match athletes so they are not placed in situations where they are at a huge  physical disadvantage.

 

G.  Evaluate athletes for injury or incapacity to ensure that they are in satisfactory  health to participate in athletics.

H. Supervise the activity closely. The extent of supervision is dependent upon the  nature of the activity and the age, capacity, experience, and number of  participants.

 Responsibilities of Assistant Coaches

The loyalty given the head coach will determine the success of the program. If  there is a question or concern, talk to the head coach, principal, or athletic  director. If you are an assistant in more than one sport, be interested and  enthusiastic in all sports. An in-season sport has priority over an off-season sport.

SECTION XII

ATHLETIC TRAINER

12.1 RESPONSIBILITIES OF THE ATHLETIC TRAINER

The athletic trainer is directly responsible to the principal and athletic director.

                                                           

 SECTION XIII

COACHES EMPLOYMENT AND RESPONSIBILITY

13.1 COACHES ASSIGNMENT 

Coaches are considered to be “AT WILL” employees. Athletic coaches shall be assigned  annually to coaching duties. Non-renewal of an assignment, for any reason, can be  recommended by the building principal, in continuation with the athletic director. Coaches cannot obtain tenure.

13.2 TIME LINE TO HIRE COACHES

13.3 NON-EXEMPT (FLSA) GISD EMPLOYEES

13.4 REQUIREMENTS FOR COACHES  

***All Coaches are encouraged to apply to be Certified Drivers.

 

13.5 COACHING APPLICATION PROCESS

13.6 AUTHORIZATION TO BEGIN COACHING DUTIES

A coach cannot coach or be in contact with athletes during in-season, off-season,  summer programs or school district approved athletic classes until he or she has  been cleared by the Human Resources Department and the Athletic Director to  begin the coaching assignment.

13.7 EVALUATION OF COACHES

13.8 HEAD COACH EVALUATION FORM

13.9 CHANGES IN COACHING STATUS 

When a new head coach is assigned, the new coach will have an opportunity to select the  assistant coaches. Current assistant coaches in that particular sport must re-apply for an  assistant coaching position.

The principal and head coach will select assistant coaches. Final decisions on assistant  coaches are the responsibility of the principal.

13.10 COACHES FROM OTHER HIGH SCHOOLS

 An employee of a high school within the Gadsden Independent School District  cannot coach, as a paid or volunteer coach, at another high school within the  Gadsden Independent School District. (The Superintendent may waive this  provision)

13.11 COACHES – GIRL’S SPORTS

In selecting a coach for a girl’s sport, every effort will be made to hire female candidates.

13.12 ADMINISTRATORS

Will not be allowed to coach as an increment coach or volunteer.

13.13 COMMUNICATION WITH PLAYERS AND PARENT (S) OR GUARDIAN (S)

The head coach will have a pre-season meeting with participants and parent(s) or  guardian(s). The meeting will include, but not limited to, a handout and discussion in the  following areas:

13.14 INVESTIGATIVE PROCEDURE – COMPLAINTS AGAINST A COACH

SECTION XIV

INTERSCHOLASTIC ATHLETICS

14.1 CRITERIA FOR DELETING INTERSCHOLASTIC SPORTS

The following criteria will be considered in depth prior to the dropping of an  interscholastic sport:

14.2 CRITERIA FOR ADDING INTERSCHOLASTIC SPORTS OR SUB-VARSITY  LEVELS

The following criteria will be considered in depth prior to the addition of any  interscholastic sports:

14.3 OVERNIGHT CONTESTS

When members of the coaching staff are of the opposite sex of team members, the head  coach must provide a sponsor or chaperon for overnight trips. The head coach must  notify the school administration with the name of the designated sponsor or chaperone. It  is also encouraged that the head coach provides a sponsor or chaperon on all trips. It’s  also encouraged that chaperone’s be G.I.S.D. employees.

14.4 SUNDAY MEETINGS

Any practice, meeting, film session, or organized activity involving any player or players  on Sunday is prohibited.

14.5 SEASON REPORTS

At the conclusion of each athletic season, the head coach shall submit to the school administration a short description of any off-season program that will be implemented.

14.6 LETTERING

Each coach shall establish a lettering procedure for earning letters on the varsity level:

14.7 ADMINISTRATIVE SUPERVISORY PERSONNEL – ATHLETIC EVENTS

14.8 SUMMER CAMPS AND/OR SUMMER RECREATION LEAGUES

It is the position of the Gadsden Independent School District that no athlete is required, as  a condition of making the team, to attend camps or participate in summer recreation  leagues. A student-athlete cannot be penalized for not attending summer camps or  workouts. It is understood that summer and off season activities give athletes the opportunity to improve their skills.

SECTION XV

 

BUDGET

15.1 ANNUAL BUDGET

15.2 EQUIPMENT

 

15.3 ATHLETIC TRAVEL

With the exception of State Playoffs or mandated NMAA events no overnight  regular season travel will be funded by the Athletic Department, unless events are  scheduled by the Athletic Department due to unavailable closer games.

Individual Teams       Travel Rubric Participants

Sport

V/Only

V-JV

V-JV-9

Managers

Trainers

Max  

w/coaches

Baseball

18

36

n/a

1

Discretion of  coach

39

Softball

18

36

n/a

1

Discretion of  coach

39

Track

40

n/a

n/a

None

Discretion of  coach

44

Golf

suburban

10

n/a

n/a

None

None

n/a

Tennis

suburban

14

n/a

n/a

None

None

n/a

Basketball

14

28

42

1

Discretion of  coach

44

Wrestling

17

34

n/a

1

Discretion of  coach

38

Soccer

18

36

n/a

1

Discretion of  coach

39

Football

45

n/a

n/a

2

SuburbanCoaches

TBD

Volleyball

14

28

42

1

Discretion of  coach

44

Cross  

Country -

suburban

10

n/a

n/a

None

None

n/a

Spirit

24

n/a

n/a

1

Discretion of  coach

26

 

15.4 MEALS

 

 

.

SECTION XVI

SCHEDULING

16.1 SCHEDULING CRITERIA

16.2 SCHEDULING 

16.3 SCRIMMAGES

SECTION XVII

TRANSPORTATION

17.1 TRANSPORTATION PROCEDURE

17.2 CRITERIA FOR PROVIDING TRANSPORTATION

A. The Athletic Department is responsible for providing transportation to all regularly  scheduled games and scrimmages.

B. Mode of transportation

17.3 OUT-OF-TOWN ATHLETIC EVENTS

17.4 IN-TOWN ATHLETIC EVENTS

 

17.5 RETURN FROM AWAY GAMES DISTRICT AND TOURNAMENT PLAY

Teams playing in invitational and district tournaments as well as those teams  participating in state tournaments will be expected to return the day of the contest, if eliminated, or immediately after the conclusion of a championship event. An exception  to this rule can be waived by the Athletic Department pending mode of Transportation or  other circumstances.

A. Criteria for Departure Times

B. Departure Times

C. Post Season Departure Times (State Qualifiers)

D.  Post Season Return Times

E. Vehicles

SECTION XVIII

SCOUTING, CLINICS, PROFESSIONAL LEAVE

18.1 SCOUTING

Due to the availability of game film via various technological avenues scouting trips will  not be funded by the athletic department.

18.2 CLINICS – PROFESSIONAL LEAVE WITH PER DIEM

If it is necessary to be absent from school, coaches may be excused from school for 3 days of professional leave to attend the clinic of their choice with authorization from the  principal.

18.3 PROFESSIONAL LEAVE

Coaches should be granted Professional Leave for out-of-town school district schedules  games.

If a coach teaches at a school other than the high school where he or she coaches, professional leave will be granted from the high school.

If a coach is a volunteer coach, permission to receive leave will be granted at the discretion of the school principal.

18.4 USE OF SICK LEAVE

A coach shall not use or be required to use sick leave to coach an athletic contest that has  been scheduled by the Athletic Department.

SECTION XIX

ATHLETIC EVENT ADMISSION

19.1 GAME ADMISSION

Game admission procedures are established by the athletic department and shall be  adhered to by all administrative and supervisory personnel.

19.2 GAME TICKETS – GOFAN Digital Ticketing

Adult --- $5.00

Senior —$3.00

Student --- $3.00

Section XX - Cummulative Eligibility Agreement

Student Athlete Cumulative GPA agreement

   

Gadsden Department of Athletics

  Student Athlete Cumulative GPA Eligibility Agreement

This agreement is made between the parents/guardians of the student athlete and the Gadsden Independent School District regarding the understanding and implementation of the New Mexico Athletics Association (NMAA) Cumulative GPA Eligibility Bylaw for the current academic school year.

Student Athlete:                                 ID #:                 Grade:         JR     SR        Academic School Year:

Previous Grading Period Grades: see attached grade report        Previous Semester GPA:                 Cumulative GPA:

         

  1. Understanding of the NMAA Cumulative GPA Eligibility Bylaw:

The parents/guardians acknowledge that they have been informed and understand the NMAA cumulative GPA eligibility bylaw, which outlines the academic requirements that student athletes must meet to participate in athletic activities.  The bylaw stipulates that student athletes must maintain a minimum cumulative grade point average (GPA) as determined by the NMAA in order to be eligible for participation in athletics.  Per NMAA :Stricter guidelines may be imposed by the school/district.

Per GISD Athletic Handbook juniors and seniors are eligible to use the one time cumulative eligibility process.

  1. Implementation of the Rule:

The parents/guardians hereby agree to implement the NMAA cumulative GPA eligibility bylaw for the current academic year in which the Student Athlete is participating.  By signing this Agreement, the parents/guardians affirm their understanding that the Student Athlete’s eligibility for participation in athletics will be contingent upon meeting the minimum cumulative GPA requirement set forth by the NMAA.

  1. One-Time Implementation

        The parents/guardians understand and acknowledge that they may only implement the NMAA

cumulative GPA eligibility rule one time during the Student Athlete’s four-year academic term.  This means that if the student Athlete’s academic performance falls below the minimum cumulative GPA requirement in subsequent athletic seasons, they may not have the opportunity to implement the rule again. One - time implementation is outlined in the GISD Athletic Handbook and is a GISD specific rule.

  1. Compliance with Academic Requirements:

The parents/guardians agree to support the Student Athlete in maintaining a satisfactory academic performance throughout the athletic season.  They understand that academic success is paramount and commit to providing the necessary resources and support to ensure that the Student Athlete meets or exceeds the academic standards set by the NMAA.

  1. Agreement Term:

This Agreement shall remain in effect for the duration of the current athletic season in which the Student Athlete is participating.

________________________________        ________________________________        _________________

Parent/Guardian Name (Print)                        Parent/Guardian Signature                                Date

________________________________        ________________________________        _________________

Student Athlete Name (Print)                        Student Athlete Signature                                Date

________________________________        ________________________________        _________________

Head Coach (Print)                                Head Coach Signature                                Date

________________________________        ________________________________        _________________

Campus Athletic Coordinator Name (Print)                Campus Athletic Coordinator  Signature                Date