REQUEST FOR QUOTE

The Breaks Interstate Park Commission is seeking quotes for utilities transfer services.

All respondents must comply with the Federal Equal Employment Opportunity requirements and, upon request, must supply documentation of compliance to the Commission.

The Commission is an Equal Opportunity Employer and will not discriminate on the basis of race, color, sex, gender, national origin, age or handicap. Local, minority and female individuals are encouraged to participate.

I.        PURPOSE

The Commission requires utilities transfer services. The successful offeror will be offered a contract to provide said services based on the scope of work description below.

II.        SCOPE OF Work

The successful offeror will work directly with the Park Superintendent and Director of Operations to transfer existing overhead fiber optic and television cables from an old set of poles to a new set of poles. Most poles are in close proximity to the roadway, but some may require hand climbing depending on bidder’s equipment. A site visit is highly recommended so potential bidder can determine exactly what hardware is needed. Details below:

Fiber Optic Cable

Television Cable

III. SELECTION CRITERIA AND PROCESS

This RFQ does not commit the Commission to enter into an agreement or to pay any costs incurred in the preparation of a proposal or in any subsequent negotiations. Acceptance of a proposal by the Commission is not a notice to proceed. The Commission reserves the right to refuse any and all proposals.

The Commission will utilize a selection committee to review all proposals for services, conduct any interviews, and obtain references as appropriate in evaluating the qualifications of the responding applicants. Briefly, proposals will be evaluated on the following:

        l .        Qualifications and expertise of the applicant relative to this type of work;

  1. Expertise of key personnel;
  2. Quality of performance of similar work;
  3. Ability to complete the work in a professional and timely manner; and
  4. Ability to meet regulatory and statutory compliance requirements in a timely manner.

IV. SUBMISSION AND DEADLINES

Fully responsive _proposals will contain the following information:

  1. Description of insurance coverage pertaining to liability/property damage. Successful applicant will be responsible for meeting insurance requirements of Commonwealth of Virginia.
  2. Price quote and estimate of time for completing the work. Work is time sensitive.
  3. Site inspection can be scheduled by calling 276-210-4655 or by emailing abradley@breakspark.com. All questions must be submitted in writing via email.

You may also include other information that you believe would assist the Commission in determining the appropriateness of you for this work.

For consideration, one (1) copy of the proposal must be received not later than 4:()() p.m. on December 2, 2019. The submittals are to be marked on the outside "Proposal for Utilities Transfer.” All submissions must be mailed and received by the deadline and addressed to:

Austin Bradley, Park Superintendent

Breaks Interstate Park

P.O. Box 100

Breaks, Virginia 24607

Telephone: (276) 210-4655

After the quotes are reviewed, Park Management, will meet with the applicant or applicants it deems best qualified for a more detailed discussion of the offeror's qualifications.