MARKHAM PUBLIC LIBRARY

BRADFORD ANDERSON OGLESBY

“SCHEDULED BOARD MEETING”

TUESDAY, APRIL 30, 2024

6:00 P.M.

MINUTES

CALL TO ORDER

Ms. Timpton called the meeting to order at 6:13 p.m.

ROLL CALL

President Timpton, Vice President Franklin, Secretary Smith, Trustee Montgomery, Trustee Reed, Trustee Hogan

Others in Attendance:  Library Director Christal Beyer, Assistant Director Jalyn Henderson, Attorney Steven Miller, Alder Lady Wanda McDowell, Board Clerk Cheryl Spencer

APPROVAL OF MINUTES

Ms. Hogan made a motion to accept the minutes of March 27, 2024.  Ms. Reed seconded.  Roll call:  6 Ayes, 0 Nays.  Motion passed.

Ms. Montgomery made a motion to address the two items of old business.  Ms. Franklin seconded.  Roll call:  6 Ayes, 0 Nays.  Motion passed.

OLD BUSINESS

Dan Eallonardo – Roof Replacement

Mr. Eallonardo from Independent Constructions Services, Inc. gave an update on the roof replacement.  He gave a recap of what is needed to repair the roof and the problems with the envelope of the building.  The Board will deal with the roof first.  The budget provided by Shaun Kelly from Engberg Anderson was $150,000.  If this is the Board’s choice, it would require design work to describe the new roof as well as making sure to comply with current energy codes as well as other documents to meet the purchasing requirements.  Since the project will exceed the $25,000 threshold for construction work, it must be publicly bid.  Ms. Beyer questioned the $25,000 threshold, asking if it was raised to $35,000.  

This project is slated to start in Spring 2025.  

Ms. Franklin made a motion to authorize Dan Eallonardo to reach out for the next stage of roof replacement by engaging Engberg Anderson for the design.  Ms. Hogan seconded.  Roll call:  6 Ayes, 0 Nays.  Motion passed.

Christina Fisher – Revised FY 2025 Budget

Ms. Beyer stated that she and Ms. Fisher agreed that the proposed salary increases are not feasible for the library.  

Ms. Fisher presented the Board with a modified budget under Ms. Beyer’s recommendation.  She suggested that the Board goes with the modified changes made to the budget.  She stated that the board needed to vote on the modified $1,434,762 budget.  

Ms. Franklin made a motion to accept the revised annual budget in the amount of $1,434,762.  Ms. Montgomery seconded.  Roll call:  6 Ayes, 0 Nays.  Motion passed.

Ms. Montgomery commended Ms. Fisher for the work she did in preparing a comprehensive, understandable budget.

Ms. Franklin made a motion to resume the regular meeting agenda.  Ms. Reed seconded.  Roll call:  6 Ayes, 0 Nays.  Motion passed.

FINANCIAL REPORT

        Bill List                $73,592.03

        Transfer                $73,592.03

Ms. Timpton had a question regarding the $2,147.86 payment to Brennan and Clark.  Ms. Beyer explained that it is a collection agency for the former insurance company, the Hartford.  Ms. Beyer said she never received an outstanding bill from them but they claimed the library had an outstanding balance.  She made an inquiry to Brennan and Clark and that was the fee that was charged.

Ms. Franklin made a motion to approve the bill list for April 30, 2024 in the amount of $73,592.03.  Ms. Hogan seconded.  Roll call:  6 Ayes, 0 Nays.  Motion passed.

Ms. Franklin made a motion to approve the transfer of $73,592.03 from the money account to the operating account.  Ms. Montgomery seconded. Roll call:  5 Ayes, 0 Nays.  Motion passed.

BOARD PRESIDENT’S REPORT

Ms. Timpton had no report.

DIRECTOR’S REPORT

Submitted in writing.

NEW BUSINESS

Election of Trustee Offices

Ms. Franklin made a motion to appoint Ms. Brenda Kay Montgomery as Treasurer.  Ms. Hogan seconded.  Roll call: 6 Ayes, 0 Nays.  Motion passed.

Ms. Franklin made a motion to appoint Ms. Gwendolyn Smith as Secretary.  Ms. Reed seconded.  Roll call:  6 Ayes, 0 Nays.  Motion passed.

Ms. Montgomery made a motion to re-elect Ms. LaTisha Franklin as Vice President.  Ms. Hogan seconded.  Roll call:  6 Ayes, 0 Nays.  Motion passed.

Ms. Montgomery made a motion to re-elect Ms. Glenda Timpton as President.  Ms.  Hogan seconded.  Roll call:  6 Ayes, 0 Nays.  Motion passed.

HHS Environmental Justice Community Innovator Challenge

HHS is a grant that Ms. Beyer applied for and was approved for $25,000 for the green space.  

ALA Transportation

Ms. Henderson passed out quotes for ALA transportation for the AL Meeting.  The best quote given was from Uber, which is $150 per person and will pick-up from home.  

Ms. Franklin made a motion to accept Uber transportation to the ALA meeting for a total of $900.  Ms. Montgomery seconded.  Roll call:  6 Ayes, 0 Nays.  Motion passed.

EXECUTIVE SESSION

Ms. Franklin made a motion to go to Executive Session at 7:35 p.m. to discuss personnel.  Ms. Hogan seconded.  Roll call:  5 Ayes, 0 Nays.  Motion passed.

Ms. Franklin made a motion to end the Executive Session at 8:07 p.m.  Ms. Hogan seconded.  Roll call:  6 Ayes, 0 Nays.  Motion passed.

Ms. Franklin made a motion to resume regular meeting at 8:08 p.m.  Ms. Montgomery seconded.  Roll call:  6 Ayes, 0 Nays.  Motion passed.

Ms. Montgomery made a motion that the Board grant a pay increase of $1.00 per hour to the following individuals:

        Darrien Baker

        Paula Bingham

        Crystal Smith Hindman

        Rashad Robinson

        Mary Ann Valler

        Tamra Durrett

Ms. Franklin seconded.  Roll call:  3 Ayes, 2 Nays. 1 Abstain.  Motion passed.

Ms. Montgomery made a motion to increase the salary of LaVicki Smith from $45,760 to $50,760.  Ms. Hogan seconded.  Roll call:  6 Ayes, 0 Nays.  Motion passed.

Ms. Montgomery made a motion to increase the salary of Jalyn Henderson from $55,000 to $65.000.  Ms. Franklin seconded.  Roll call:  6 Ayes, 0 Nays.  Motion passed.

Ms. Montgomery made a motion to increase Ms. Jackson to $42,000.  Ms. Reed seconded.  Roll call:  6 Ayes, 0 Nays.  Motion passed.

AUDIENCE

Ms. Montgomery made a motion to open the meeting to the audience.  Ms. Franklin seconded.  Roll call:  5 Ayes, 0 Nays.  Motion passed.

There was no audience.

Ms. Montgomery made a motion to close the meeting to the audience.  Ms. Franklin seconded.  Roll call:  6 Ayes, 0 Nays.  Motion passed.

ASSISTANT DIRECTOR’S REPORT

Ms. Henderson passed out fliers for the activities in the library for May and June.

ALDERMANIC REPORT

Alder Lady McDowell informed the Board of the Senior Mother’s Day Luncheon on May 3, 2024 at 12:00.  There will also be a fashion show.  The Markham Community Block Club is extending to the west side.  She and Mayor Agpawa thanked Ms. Beyer and Ms. Henderson for their dedication to the library.

ADJOURNMENT

Ms. Franklin name a motion to close the meeting at 8:34 p.m.  Ms. Smith seconded.  Roll call:  Unanimous.

The next regular meeting is scheduled to be held on

Wednesday, May 22, 2024 @ 6:00 p.m.