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EV Digital Learning Policies and Procedures
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English Valleys Community School District

Digital Learning Policies and Procedures

2023- 2024

The mission of the English Valleys School District is to provide educational opportunities for all students to reach their potential as responsible, productive world citizens by challenging them with appropriate curriculum and instruction in a positive, caring environment.”

The focus of the digital learning environment initiative at English Valleys Community School District is to provide necessary tools and resources for a digital learning environment characterized by flexibility, collaboration, personalization, creativity, and technology rich learning that will lead students to be ready to work and learn in the 21st Century. At English Valleys, technology will be integrated throughout the educational program. The digital learning environment empowers students and teachers to use technology in new ways.

Learning at English Valleys requires interaction among students, educators, parents, and the extended community. Implementation of a digital learning environment enables learning that is no longer limited by the four walls of a classroom or building. The policies, procedures, and information within this document apply to all district owned devices used at English Valleys Community School District. Individuals or teams of teachers may set additional requirements for use in their classroom.

Please read this document carefully. The policy, procedures, and information within this document apply to
all district-owned 1:1 Devices used in the English Valleys Community School District, including any Device
considered by the Administration to come under this policy. Individuals or teams of teachers may set
additional requirements for use in their classroom.

This agreement is made effective upon receipt of the 1:1 Device, between the English Valleys Community School District (the “District”), the student receiving the 1:1 Device (“Student”), and his/her parent(s) or legal guardian (“Parent”).  The student and parent(s), in consideration of being provided with an 1:1 Device, software, and related materials (the “1:1 DEVICE”) for use while a student at English Valleys Community School District, hereby agree as follows:


1.1) 1:1 Device Check-Out           

1.2) 1:1 Device Check-in         


Students are responsible for the general care of the 1:1 Device they have been issued by the English Valleys Community School District. Any 1:1 Device that is broken or fails to work properly should be taken to the student’s primary teacher or high school office immediately.

2.1 General Precautions

• The 1:1 Device is school property and all users will follow this policy and the acceptable use policy for technology.

• Only use a clean, soft cloth to clean the screen, no cleansers, harsh chemicals or liquids of any type.

• Charging cords and blocks should be carefully removed when not charging the 1:1 Device to prevent damage.

1:1 Device and cases must remain free of any writing, drawing, stickers, or labels that are not the property of the School District.

• 1:1 Device should always be supervised directly by the student to whom it is assigned. For instance, 1:1 Device should never be left in an unlocked locker, locker-room, automobile, or any unsupervised area.

2.2 Carrying 1:1 Device   

2.3 Screen Care

2.4​ ​Storing​ ​the​ ​Device .

2.5​ ​Devices​ ​Left​ ​in​ ​Unsupervised​ ​Areas

2.6​ ​How​ ​to​ ​Handle​ ​Problems


Devices are intended for use at school each day. In addition to teacher expectations for device use, school messages, announcements, calendars, and schedules may be accessed using the device. Students are responsible for bringing their device to all classes, unless specifically instructed not to do so by their teacher.

3.1 Device Left at Home    If students leave their device at home, they are still responsible for getting their course work completed as if they had their device present. Students, who repeatedly (as determined by administration or any staff member) leave their device at home, will be required to leave their device at school and check it out/in from the media center at the beginning and end of each day. Length of penalty is subject to the discretion of the building principal.

3.2 Charging your Device:  Devices should be brought to school each day fully charged. Students may need to charge their device each evening. Students who repeatedly (as determined by any staff member) fail to bring their device to school charged will be required to leave their device at school and check it out/in from the media center at the beginning and end of each day.

3.3 1:1 DEVICE Undergoing Repair    Loaner 1:1 Device may be issued to students when they leave their 1:1 Device for repair. - There may be a delay in getting a loaner device should the school not have one available.

3.4 Screensavers/Background photos

3.5 Games, Sound, Music or Unintended Programs

3.6 Printing   

3.7 Home Internet Access    1:1 Device will only connect to the Internet through a wireless connection.  

3.8 Photos/Video Taken with the Device   

3.9 Multi-Media applications use   


4.1 Document/File Storage     

4.2 Network Connectivity     

5. SOFTWARE ON 1:1 Device

5.1 Originally Installed Extensions    

5.2 Additional Applications/Software     

5.3 Inspection     

5.4 Re-loading Software   

5.5 Software upgrades or removal


The use of the School District’s technology resources is a privilege, not a right. The privilege of using the technology resources provided by the English Valleys School District is not transferable or extendible by students to people or groups outside the district and terminates when a student is no longer enrolled in the English Valleys School District. This policy is provided to make all users aware of the responsibilities associated with efficient, ethical, and lawful use of technology resources. If a person violates any of the User Terms and Conditions named in this policy, privileges may be terminated, access to the school district technology resources may be denied, and the appropriate disciplinary action shall be applied. The English Valleys School District’s handbook rules and consequences shall be applied to student infractions.

Violations may result in disciplinary action up to and including suspension or expulsion for students. When applicable, law enforcement agencies may be involved.

6.1 Parent/Guardian Responsibilities

• Talk to your children about values and the standards that your children should follow on the use of the internet just as you do on the use of all media information sources such as television, telephones, movies, and radio; this has been identified as “digital citizenship.”

• Supervise the device at home

• Ensure that the device arrives at school fully charged.

• Review this handout and all policies on using the device with the student and require compliance with these provisions

• Should you want your student to opt out of taking the 1:1 Device home, you will need to indicate this on the form and understand that your student is still responsible for meeting the course requirements.

6.2 School Responsibilities are to:

• Provide Internet access and provide an individual school monitored Google account to its students.

• Provide Internet blocking of inappropriate materials on the school district’s networks.

• Immediately report any inappropriate or unusual digital content to the building principal.

• The School District reserves the right to review, monitor, and restrict information stored on or transmitted via English Valleys School District owned equipment and to investigate inappropriate use of resources.

• Provide guidance to aid students in use of the 1:1 Device and help assure student compliance of the acceptable use policy.

6.3 Students are Responsible For:

• Using the 1:1 Device and accessories in a responsible, legal, and ethical manner.

        • Comply with all copyright laws.

        • Monitor all activity on his/her account(s)/device.

• Only use the device’s recording capabilities for educational purposes, with consent of the participants, their knowledge of the intended use, and with the staff approval.

• Obeying general school rules concerning behavior and communication that apply to 1:1 Device usage.

• Using all technology resources in an appropriate manner so as to not damage school equipment. This “damage” includes, but is not limited to;

• Helping the English Valleys School District protect our 1:1 Device by contacting any staff member about any security problems they may encounter.

• Monitoring all activity on their 1:1 Device.

• If a student should receive inappropriate digital content, he/she should immediately notify an adult.

• Bring the device to school each day, fully charged.

• Returning their 1:1 Device at the end of each school year. Students, who graduate early, withdraw, are suspended or expelled, or terminate their enrollment for any other reason, must return their 1:1 Device computer on the date of termination/separation.

6.4 Student Activities Strictly Prohibited:

6.5 1:1 Device Care:

6.6 Legal Propriety

• Comply with trademark and copyright laws and all license agreements. Ignorance of the law is not immunity. If you are unsure, ask a teacher or parent.

• Plagiarism is a violation of the Code of Conduct. Give credit to all sources used, whether quoted or summarized. This includes all forms of media on the Internet, such as graphics, movies, music, and text.

• Use or possession of hacking software is strictly prohibited. Violation of applicable state or federal law will result in criminal prosecution or disciplinary action by the District.

  1. Student Discipline

If a Student violates any part of this policy, the following consequences will be enforced (some offenses have additional consequences noted above- please read the enter document):


  1. 1:1 Device Identification     

The 1:1 Device will be labeled in the manner specified by the English Valleys School District and record of serial number and original English Valleys School District Label shall be installed.

• It will be recommended that students save a document entitled “User Info” that includes the name of the student to whom the 1:1 Device is assigned and the name of his/her teacher/advisor

7.2 Storing your 1:1 Device

  1. 1:1 Device Left in Unsupervised Areas     


Students will be held responsible for ALL intentional damage to their 1:1 Device including, but not limited to: broken screens, cracked plastic pieces, inoperability, frayed, cut or worn chargers, charging blocks that are not working and have not been reported to the office when problems occur, etc. Should the cost to repair exceed the cost of purchasing a new 1:1 Device, the student will pay for full replacement value. Lost items such as cases and cables will be charged the actual replacement cost.  *Below repair/damage costs begin with the start of the 2016-17 school year.

Cracked or broken screen, camera or severe Damage to 1:1 Device:

1st time:  $50.00 which will cover the cost of fixing and/or returning to service center for troubleshooting and/or replacing a broken item on the 1:1 Device: Chromebook

2nd time:  $150 or replacement cost of 1:1 Device (Chromebook) which may include returning 1:1 Device to service center for troubleshooting and/or replacing broken item.

3rd time:  Replacement cost of new 1:1 Device.  *Estimated at $210.00 for new Chromebook  **Or actual repair costs, if less than replacement cost of a new 1:1 Device.

Lost items such as cases and cables will be charged the actual replacement cost


The District recognizes that with the implementation of the 1:1 Device initiative, there is a need to protect the investment of the district and the interest of the students and parents

INTENTIONAL DAMAGE: Students/Parents are responsible for full payment of intentional damages to 1:1 Device.

_____ (initial) I agree to pay for the replacement of the 1:1 Device and the case at a cost not to exceed the actual cost of these items, should the 1:1 Device be stolen, lost or intentionally damaged in any way. (Parent needs to initial in appropriate blank)

ADDITIONAL INFORMATION: in cases of theft, vandalism and other criminal acts, the student or parent MUST file a police/fire report. A copy of the police/fire report must be provided to the principal’s office.

Parent Name (Please Print):________________________________________________________

Parent Signature: _____________________________________________Date: _______________

Student and Parent Loan Agreement for 1:1 Device Use

Student Pledge for 1:1 Device Use

Your 1:1 Device is an important learning tool and is for educational purposes only.  In order to take your 1:1 Device home each day, you must be willing to accept the following responsibilities:

Your child has been issued a 1:1 Device to personalize his/her education this year.  It is essential that the above guidelines be followed to ensure the safe, efficient and ethical operation of the 1:1 Device.

We agree to the stipulations set forth in the above documents including the 1:1 Device Policy, Procedures and Information, the Acceptable Use Policy and the Student Pledge for 1:1 Device Use.

Student Name (Please Print): ____________________________________________________

Student Signature: ____________________________________________________

Date: ____________________________

Parent Name (Please Print): _____________________________________________________

Parent Signature: _____________________________________________________

Date: ___________________________                                                                       


Students:  I have read and will abide by the English Valleys School District’s 1:1 Device Policies and Procedures.  I further understand that any violation of these policies and procedures is unacceptable and may constitute a criminal offense.  Should I commit any violation, my access privileges may be revoked and school disciplinary action and/or appropriate legal actions may be taken.

Parents:  I have read and agree to assist my student in understanding and abiding by the English Valleys School District’s 1:1 Device Policies and Procedures.  I understand that access to the District’s technology equipment and its entire system of electronic communication is designed for educational purposes.  I also understand that some materials on the Internet may be controversial and objectionable and that, while every attempt will be made to block inappropriate sites, it is impossible for the District to guarantee all inappropriate sites with controversial and objectionable materials will be blocked.  I understand that the improper or inappropriate use of technology equipment and the District’s system by my student may result in revocation of his/her technology privileges and the imposition of school discipline.  I understand that my student’s illegal actions may necessitate referral to the appropriate law enforcement agency.

(Parent/Guardian) Please initial the statement below which is applicable.

___________        I DO grant my student permission to use the District’s 1:1 Device outside of school.

___________        I DO NOT grant my student permission to use the District’s 1:1 Device outside of school.  

My student will check out his/her 1:1 Device each day from a school staff member and return the 1:1 Device at the end of each school day (please call the high school office at 319-664-3631 or email

Student Name (Please Print): ____________________________________________________

Student Signature: _______________________________________Date: ____________________________

Parent Name (Please Print): _____________________________________________________

Parent Signature: ________________________________________Date: ___________________________