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REGULATIONS

of the program called “V4 high tech startup ecosystem on the radar of international investors

§1. General provisions

  1. The following regulations (hereinafter referred as the “Regulations”) determine the rules for submitting, examining, accepting, and participating in the program called “V4 high tech startup ecosystem on the radar of international investors”.
  2. The Program (hereinafter referred as the “Program”) is implemented by the Startup Hub Poland in cooperation with AI Startup Incubator (the Czech Republic), Civitta Slovakia (Slovakia), and Central European University (Hungary) and financially supported by the International Visegrad Fund.

§2. Parties involved in the project

1.         The organizer of the Program is The Startup Hub Poland Foundation with its office at Przeskok 2 St., Warsaw, Poland, entered into the register of associations kept by the District Court for the capital city of Warsaw in Warsaw, XIII Commercial Division of the National Court Register, under KRS number 0000433935, REGON 146312580, NIP 5213637149.

2.         The program is financially supported by the International Visegrad Fund with its office at Hviezdoslavovo námestie 9 811 02 in Bratislava, Slovakia.

3.        To fulfill terms and conditions of the Project described in the contract between the Startup Hub Poland and International Visegrad Fund, the following partners are involved in the Project:

  1. Central European University with its office at Nádor u. 9, Budapest, 1051, Hungary,
  2. Civitta Slovakia, a.s. with its office at Ilkovičova 2, Bratislava, 842 16, Slovakia,
  3. AI Startup Incubator a.s. with its office at Šafránkova 1243/3, Stodůlky Praha 5, Prague, 155 00, the Czech Republic.

§3. Definitions

Terms used in  Regulations shall mean:

  1. Application Form – an application form available on the website www.startuphub.pl/visegrad/ that enables participants declare their willingness to be a part of the program via submitting it in the electronic form via the website.
  2. Bootcamp – a one-day event organized by one of the following organizations: Startup Hub Poland, Central European University, Civitta Slovakia, or AI Startup Incubator in Warsaw, Budapest, Bratislava or Prague in order to connect 12 local startups with Venture Capitalists and mentors from other countries.
  3. Chapter – a phase of the Program run by one of the following organizations: Startup Hub Poland, Central European University, Civitta Slovakia, or AI Startup Incubator.
  4. Mentor – a person cooperating with the Organizer or Partners, invited by them to participate in the Program, having expert knowledge and preparing the Participants for commercialization and development of business ventures in the Central and Eastern Europe region.
  5. Online Webinar Library – an open-source library of materials registered during the Program.
  6. Organizer – Startup Hub Poland Foundation, an organization that is the main coordinator responsible for running the Program.
  7. Preliminary Online Exercises – a set of online exercises given to Startups that will enable them to design their pre-investment offline documentation so that Startup’s pre-investment approach will be diagnosed by the Venture Capital.
  8. Program – the “V4 high tech startup ecosystem on the radar of international investors” program that focuses on creating cross-border platform to connect startups from the Czech Republic, Hungary, Poland, and Slovakia with investors as well as preparing a tool-kit to help them enter markets in the other countries from the Visegrad Group.
  9. Project Partners – entities involved in the project in order to fulfill its requirement: Central European University, Civitta Slovakia, and AI Startup Incubator.
  10. Partner –an entity supporting the Program by virtue of an agreement or letter of intent.
  11. Regulations of the Program.
  12. Startup – a participant of the Program with an innovative, competitive solution at least at the idea stage that will be developed throughout the Program.
  13. Venture Capital – a company with a private equity that may provide capital to companies exhibiting high growth potential in exchange for an equity stake.

§4. General information

  1. The aim of the Program is to create a cross-border platform to connect startups from the Czech Republic, Hungary, Poland, and Slovakia with investors and to prepare a tool-kit that will support them in developing innovative projects in the other markets in the Central and Eastern Europe countries.
  2. The Program will be carried out from 20 June 2020 to 31 July 2021.
  3. The Program is divided into 4 Chapters that will be held in different locations: Warsaw, Bratislava, Budapest and Prague.
  4. In particularly justified circumstances causing the inability to carry out the Program in stationary mode, the Organizer reserves the right to carry out the program online.
  5. In particularly justified circumstances causing the inability to carry out the Program, the Organizer reserves the right to cancel the Program.
  6. The Program is addressed to those entrepreneurs and project teams which develop innovative technologies or business projects in areas related to the ICT, energy and life-sciences sectors in particular, such as Industry 4.0, gas technologies, gasification and transmission, methods of detection and exploitation of deposits, monitoring of transmission lines and industrial installations, digitization, sensorics, Internet of things in measurement applications, smart-home solutions, smart-cities applications, AR/VR, artificial intelligence, natural language computing, gaming, big-data and cloud computing, cybersecurity, block-chain, new materials, retail digitalization, photovoltaics, geothermal energy and other renewable energy sources, antismog technologies, filters and combustion process catalysts, bio/agri-tech and digital med-tech etc.
  7. The Organizer reserves the right to choose for participation in the Program the entrepreneurs developing technologies in sectors other than those indicated in point 4, if Project Partners indicate the existence of chances for implementation of such solutions in industry and only if such Startups will not constitute the majority of Projects accelerated in a given Round.
  8. Startups participation in the Program is free of charge in terms of participation in the bootcamp, other meetings and Online Webinar Library. If the participation of the program generates costs for Startups (i.e. travelling and accommodation costs) the Organizer will not cover such costs.  
  9. The Program is implemented in the equity-free model, i.e. under the Program it is not possible for the Organizer to take up shares in the accelerated Startups.
  10. These Regulations define the rules of carrying out the Program.
  11. Joining the Program is tantamount to acceptance by the Individual Participants as well as Startups of the provisions of the Regulations. By joining the Program, all participants undertake to comply with the provisions of the Regulations, as well as confirm that they meet all the conditions for participation in the Program.

§6 Recruitment for the program

  1. Project applications for participation in the Program are accepted by the Organizer by submitting the completed Application Form in electronic form through the website www.startuphub.pl/visegrad/.
  2. Submissions to single Program Rounds should be made within the time limits specified in §7.
  3. As part of the submission, the participant is required to read the Regulations and make the following statements:
  1. on acceptance of the Regulations,
  2. on acknowledgement of the declaration on the information obligation in accordance with the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC,
  3. on the consent to disseminate the image recorded during the Program for the purpose of promoting the Program and building a positive image of the Organizer and Partner in public space and in the media.
  1. The information provided to the Organizer is the basis for the assessment of the application submitted by the Startup
  2. Project recruitment for the Program will include two stages:
  1. stage of the preliminary evaluation of Startups,
  2. stage of selecting Startups for the Program.
  1. The preliminary evaluation consists in checking the compliance of the Startup application with the areas of interests of the Program and expectations of its Partners, as well as with  the Regulations, and in particular in checking whether:
  1. the submission was made on the Application Form or in another way accepted by the Organizer;
  2. the entry form contains all the required information;
  3. the application was submitted within the time limit communicated by the Organizer i.e. in social media channels.
  4. representatives of the Startup committed to participate in the Bootcamp organized by the Organization or Project Partners in Warsaw, Budapest, Bratislava, or Prague.  
  1. Preliminary evaluation of the Project submitted to the Program is carried out by persons appointed by the Organizer.
  2. The evaluation of the submitted Startups to the Program aims at selecting Projects with the greatest commercialization potential and/or technological disruption potential.
  3. The Organizer reserves the right to request additional information about the Project from the Startups in order to supplement the formal deficiencies of the application or analysis parameters with information necessary for further qualification and the right to finish the recruitment process before the deadline indicated in §6. If necessary, the Organizer can extend the previously indicated deadline.
  4. If the requested information is not submitted, the Project will be evaluated on the basis of information provided by the Participant or the Project will be rejected in case of formal deficiencies of the application.
  5. Decisions regarding the qualification or rejection of the Project for further recruitment stage or participation in the Program are final and are not subject to further verification. The Organizer’s and Partner's decisions made as part of recruitment to the Program do not require justification.
  6. Startups which have not been selected to participate in the Program can reapply for the next Chapter by filling in the Application Form available on the website: https://startuphub.pl/visegrad/.

§7. The schedule of the program

  1. Excluding the preparatory phase, which is organizational by nature, the Program will consist of four chapters, which will be carried out on the following dates:

CHAPTER 1: WARSAW (coordinated by the Startup Hub Poland):

July – August 2020:                 Startups scouting and recruitment

August - September 2020:         Selection of startups; Preliminary Online Exercises for Startups, Startup Bootcamp organized in Warsaw

October 2020:         Publishing materials form the Chapter to the Online Webinar Library

CHAPTER 2: BRATISLAVA (coordinated by the Civitta Slovakia)

October – November 2020:                 Startups scouting and recruitment

November – December 2020:         Selection of startups; Preliminary Online Exercises for Startups, Startup Bootcamp organized in Warsaw

January 2021:         Publishing materials form the Chapter to the Online Webinar Library

CHAPTER 3: BUDAPEST (coordinated by the Central European University)January - February 2021:                 Startups scouting and recruitment

February – March 2021:        Selection of startups; Preliminary Online Exercises for Startups, Startup Bootcamp organized in Warsaw

April 2021:         Publishing materials form the Chapter to the Online Webinar Library

CHAPTER 4: PRAGUE (coordinated by the AI Startup Incubator)

April - May 2021:                         Startups scouting and recruitment

May – June 2021:        Selection of startups; Preliminary Online Exercises for Startups, Startup Bootcamp organized in Warsaw

July 2021:         Publishing materials form the Chapter to the Online Webinar Library

  1. In case of any changes in the schedule presented in the previous point, the Organizer declares to inform Project Partners, other Partners and all parties involved in the execution of the project (Venture Capital, Mentors, Startups, etc.)  about such changes. What is more, an updated version of Regulations will be published.

§8. Intellectual property

  1. By accepting these Regulations, each of the Startups ensures that the Project submitted by them (or with their participation) to the Program, both as a whole and as each of its elements, does not infringe the rights of third parties, including the right to image protection, personal and property copyrights, rights arising from inventions, utility models, industrial designs, trademarks, geographical indications and integrated circuit topography.
  2. By submitting an Application Form, the Startup grants rights to the Organizer and Project Partners, only for purposes related to the organization and promotion of the Program, free of charge and unlimited in time license to use all elements of the Project, including in particular the logo, designation of the website or other designation identifying the given Project or its creators.
  3. The Organizer, Project Partners, Partners, Venture Capital, and Mentors are not entitled to the commercial use of the Project as a whole or as any part thereof without the prior written consent of the creators of a given Startup.

§9. Responsibilities

  1. The Organizer declares that all materials and information provided to the Startups by the Organizer, Project Partners, and other Partners, their representatives or Mentors during the Program are purely educational. The Organizer and Project Partners are not liable for damage caused to Startups or third parties in connection with or as a result of the Startups using information, knowledge or skills acquired during the Program.
  2. The Startup is solely responsible for any damages resulting from the Startup’s culpable failure to comply with the legal provisions or the provisions of these Regulations, including damaged property entrusted for use during the acceleration (workshop) part of the Program.
  3. The Organizer has the right to exclude a Startup from the Program if:
  1. The Participant does not comply with the provisions of these Regulations,
  2. The Participant is intoxicated with alcohol or other substances
  3. The Participant's behavior otherwise violates good manners or principles of social coexistence.
  1. The Organizer’s decision to exclude the Participant from the Program is final and is not subject to further verification.

§10. Complaints

  1. Complaints related to the course of the Program should be submitted in writing or as an electronic message (e-mail). The complaint should include at least the name, surname, e-mail address and exact address of the person submitting the complaint, as well as a description and reason of the complaint. Complaints can be submitted at:
  1. for complaints in writing: ul. Rajców 25, 00-220 Warsaw, Poland
  2. for complaints sent electronically: office@startuphub.pl.
  1. Complaints will be considered by the Organizer. The Startup will be informed about the effect of the complaint in writing (to the address provided in the complaint), within 14 (fourteen) days from the date of receipt (the date on the postmark counts) of the complaint by the Organizer. The Organizer’s decision regarding the complaint does not deprive the Participant of the right to pursue claims in court or in another way set out by applicable law.
  2. All questions, comments or complaints regarding the Program should be directed to the Organizer at the following address: (i) in writing: ul. Rajców 25, 00-220 Warsaw, Poland; (ii) electronically: office@startuphub.pl.

§11. Processing of personal data

  1. Personal Data obtained in the recruitment process for the Program via the application form published on the website www.startuphub.pl/visegrad/ as well as during participation in the Program, will be processed by both the Organizer and the Project Partners independently of each other. The Organizer and Project Partners will be separate Controllers of this Personal Data.
  2. Information regarding data processing by the Organizer:
  1. The Controller of Data provided by the Startup during the Program is The Startup Hub Poland Foundation with its office at Przeskok 2 St., Warsaw, Poland, entered into the register of associations kept by the District Court for the capital city of Warsaw in Warsaw, XIII Commercial Division of the National Court Register, under KRS number 0000433935, REGON 146312580, NIP 5213637149.
  2. The Controller can be contacted via email at: office@startuphub.pl or in writing: ul. Rajców 25, 00-220 Warsaw, Poland.
  1. The Organizer will process the following Personal data of the Participants:
  1. data provided in the recruitment process to the Program, in particular in the recruitment form or during the recruitment interview (if necessary),
  2. data provided during the Program being carried out.
  1. Data will be processed in order to:
  1. organize, promote, and carry out the Program,
  2. conduct recruitment for the Program,
  3. publish information about its participants on the website of the Program and the Organizer,
  4. allow the Organizer to conduct information activities about the Program, including in the media – also social media;
  5. promote the Controller's activities,
  6. for archiving and accounting purposes required by legal provisions,
  7. specified with separately expressed consent.
  1. The Organizer processes the personal data provided to him based on:

  1. legitimate interest, which is: enabling Participants to recruit for the Program and participate in it, enabling the Program to be carried out; publication of information about Participants;
  2. document archiving;
  3. additional consent, expressed by checking the appropriate checkboxes next to the recruitment form, in order to: send marketing content and commercial information via the e-mail address provided in the recruitment form.
  1. Recipients of the data will be transferred to the following categories of entities:
  1. subcontractors – i.e. entities that we use for data processing, with whom we have concluded a contract for entrusting the processing of personal data, e.g. our hosting service provider, entities providing IT support services for us, CRM data processing software supplier, subcontractors involved in the organization and carrying out of the Program;
  2. data in the form of contact details may be provided to employees of the Venture Capital and Mentors operating under the Program in order to carry out the Program assumptions with the Participants, e.g. remotely or online.
  3. Program Partners – being separate controller of this dat,
  1. Data will be stored until the completion of the Program, and after that time - for the period required by law and until the end of the limitation period for claims arising from the Program being carried out, or if a separate additional consent has been expressed - until it is withdrawn or the goal covered by this consent is achieved;
  2. You have the right to:
  1. access your data and receive its copy;
  2. rectify (correct) your data if it is incorrect or outdated, as well as the right to delete it in the event that the processing of data is not carried out in order to fulfil the obligation arising from a legal provision or in the exercise of public authority;
  3. restrict or object to data processing;
  4. withdraw the consent at any time - when we process data based on consent. It's important to remember that: withdrawal of consent will not affect the lawfulness of the processing we have carried out on the basis of consent before its withdrawal.
  5. lodge a complaint to the supervisory authority, both in Poland (to the President of the Personal Data Protection Office, helpline: 606 950 000) and in the EU Member State of your habitual residence workplace or alleged violation.
  1. The above rights can be exercised by contacting us via email at: office@startuphub.pl or in writing: ul. Senatorska 2, 00-075 Warsaw, Poland.
  2. The data will not be subject to automated decision making, including profiling.
  3. Providing personal data is voluntary, but necessary to recruit or participate in the Program.

§12. Final provisions

  1. The Regulations come into force on the day of announcement.
  2. In cases not regulated in the Regulations, the generally applicable law shall apply.
  3. These Regulations are available on the website: https://startuphub.pl/visegrad/.
  4. The Organizer reserves the right to change the Regulations.
  5. Detailed information about the Program can be obtained by sending an e-mail at office@startuphub.pl and on the website https://startuphub.pl/visegrad/.

These Regulations were published on July 10th, 2020.