Six Town Regionalization Planning Board Meeting

Towns of Bernardston, Gill, Leyden, Montague, Northfield, and Warwick

Remote Participation Due to Pandemic

Tuesday, February 21, 2023

6:30 PM

Agenda

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1. Call Meeting to Order

2. Attendance/Roll Call

3. Minutes: October 5, 2022 (Jennifer Coffin?); .January 31, 2023 (Greg Snedeker);

4. Meeting with PVRSD Students (2/9/21.2023)

        a.        Next step combined meetings (March)

        b.        Letter to Parents of Student Leaders (expanded)

5. Update of Presentation to PVRSD School Committee (February 15, 202)

6. STRBP Annual Town Report

7. Update on Grant Amendment

1.        Facilitator RFQ Invitation

1. Targeted Groups - PTO/Families, Senior Centers, Teachers, Others
2. Contacts, Logistics, etc. Volunteers for  Point perssons

1.        Bernardston Elementary

2.        Northfield elementary

3.        PVRSD Junior High School (combined?)

4.        PVRSD High School (combine?)

                2.        Gill/Montague  

1. Hillcrest elementary                

2. Sheffield

3. Gill Elementary

4. Great Falls MS

5. Turners Falls HS        

        .

8. Finance RFQ Strategy

        A.        Financial RFQ Temporarily on Hold

        B.        PVRSD/GMRSD FY 24 Data Collection

1. Budgets and Assessments (actual PVRSD and GMRSD)
2. Combine FY 24 Budgets
3. Calculate New Assessments (using three methodologies)

a.        Six  Town Assessments

b.        Five  town Assessments

4. Create Hold-Harmless Salary Schedule & Benefits (add to FY 24 budgets)
5. Project Benefit Expenses (2 years)

 C.        Share Information with SB/FinComms and Solicit Feedback

9. Next Steps for Planning Board

        A.        Planning Board Deliberates/Votes on Financial Findings

        B.         Planning Board Deliberates/Votes on Overall Recommendation

        C.         If Affirmative - Move Forward with District Agreement Preparation

                with Consultants working with Selectboards, FinComms, SC, Admins, etc.

                1.         Contracted Services  (RFQ, RFP)  Verify Assessments

2.        Verify benefits and salary schedule (for the purposes of

 calculating potential budgets)        

3.        Transition plan of central office (personnel and operational        

structure)

4.        Project Retiree Benefits/OPEB

5.         Public Relations Outreach/Marketing

6.        Legal Services

10.  Other Ideas

11. Any Other Business/Parking Lot Items not anticipated within 48 hours

12.  Next Meeting(s) Please bring planning calendar (looking at meetings on Tuesdays for future agenda topics)

13. Adjournment

 *The duration of the meeting will be no more than 2 hours