Bylaws

ELECTRA ELEMENTARY PTO

Article One

Name and Location

Section 1. Name. The name of this organization shall be Electra Elementary PTO.

Section 2. Location. All meetings of the Directors may be held at such places within the Electra I.S.D. as the Directors may designate.

Article Two

Purposes and Structure

Section 1. Purposes. This corporation is organized exclusively for charitable, literary, and educational purposes as defined in Section 501(c)(3) of the Internal Revenue Code. The purposes of the Corporation include raising funds and purchasing personal property and services to be used by students and faculty of local schools; providing volunteers for educational activities at local schools; engaging in other charitable, civic, or educational activities that will contribute to the public education of the community; and exercising other powers conferred by the laws of Texas on nonprofit corporations.

This Corporation shall be self-governing, self-supporting, non-commercial, non-sectarian, nonprofit and nonpartisan, and shall seek neither to direct the administrative activities of the Electra Independent School District nor to control its policies.

No part of the net earnings of the Corporation shall inure to the benefit of any director or the Corporation, officer of the Corporation, or any private individual (except that reasonable compensation may be paid for services rendered to or for the Corporation affecting one or more of its purposes); and no director, officer or any private individual shall be entitled to share in the distribution of any of the corporate assets on the dissolution of the Corporation. No substantial part of the activities of the Corporation shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the Corporation shall not participate in, or intervene in (including the publication or distribution of statements) any political campaign on behalf of any candidate for public office.

The Corporation shall not conduct or carry on any activities not permitted to be conducted or carried on by an organization exempt from taxation under Section 501(c)(3) of the Internal Revenue Code and its Regulations as they now exist or as they may hereafter be amended, or by an organization, contributions to which are deductible under 170(c)(2) of the Internal Revenue Code and Regulations as they now exist or as they may hereafter be amended.

The Corporation shall observe the following regulations: Electra Independent School District Parent Organization Guidelines and all local, state and federal laws which apply to nonprofit organizations.

Upon dissolution of the Corporation or the winding up of its affairs, the assets of the Corporation shall be distributed exclusively to charitable organizations which would then qualify under the provisions of Section 501(c)(3) of the Internal Revenue Code and its Regulations as they now exist or as they may be amended.

The Corporation is organized pursuant to the Texas Nonprofit Corporation Act and does not contemplate pecuniary gain or profit and is organized for nonprofit purposes which are consistent with the provisions of Section 501(c)(3) of the Internal Revenue Code and its Regulations as they now exists or as they may be hereafter amended.

Article Three

Membership

Section 1. Membership. Membership in this organization is open to any person who is a parent, guardian, or adult relative of a child or children enrolled at Electra Elementary School or a faculty or staff member of the school, and who will uphold the policies of this organization and agree to its Bylaws.

Section 2. Qualification. Eligible persons shall become members by completing the Electra Elementary PTO membership form. This form must be completed at least 24 hours prior to attending any Electra Elementary PTO meeting in order to take the floor and/or vote.

Section 3. Membership Drive. An annual membership drive shall be conducted as early in the school year as possible, with additional members accepted at any time.

Article Four

Directors

Section 1. Qualification. Any member in good standing is eligible to serve on the Board of Directors.

Section 2. Powers. The Board shall be the governing body of the organization and shall manage, control, and direct the affairs and property of the organization.

Section 3. Compensation. No Director shall receive compensation for any service he or she may render to the organization. Board members may be reimbursed for actual expenses incurred in the performance of their duties.

Section 4. Officers. The elected directors of this organization and their duties are as follows:

a. The President shall:

1. Preside at all meetings of the Directors;

Coordinate the work of the Directors and/or committees in order that the objectives may be promoted;
Coordinate the work so that the necessary reports are timely made to the appropriate State and Federal agencies;

4. Perform such duties as deemed necessary by the Directors.

b. The Vice President shall:

Assume the duties of the President in the event of the President’s inability to serve or resignation;

Maintain a roll of all members of the organization;

3. Perform such other duties as deemed necessary by the Directors.

c. The Secretary shall:

Record the minutes of all meetings of the Directors, and furnish a copy of such minutes to the President within one (1) week following the meeting;
Coordinate all correspondence relating to the Corporation;

Catalog and supervise the property of the Corporation;
Publish all notices of meetings or other matters, as required by the provisions in these Bylaws;

5. Perform such other duties as deemed necessary by the Directors.

d. The Treasurer shall:

Be the financial officer of the Corporation;
Prepare the budget and provide financial reports as requested;
Receive all monies of the Corporation and deposit said monies in a bank designated by the Directors of the Corporation;
Keep an accurate record of receipts and expenditures;
Pay out funds with proper vouchers in accordance with the approved budget;
Perform such other duties as deemed necessary by the Directors.

Section 5. Term. Each elected officer shall serve a term of one (1) year or until a successor has been duly elected or appointed.

Section 6. Meetings. The Board of Directors shall provide for by resolution the time and place for the holding of at least one annual meeting of the Board, and of the additional regular meetings of the Board, without other notice than such resolution.

Section 7. Notice. Notice of any special meeting of the Board of Directors shall be given at least two days previously thereto by oral or written notice delivered personally or sent by mail or facsimile to each Director at his or her business address. Any Director may waive notice of any meeting, and the attendance of a Director at any meeting shall constitute a waiver or notice of such meeting.

Section 8. Quorum. A majority of the Board of Directors shall constitute a quorum for the transaction of business at any meeting of the Board; but if less than a quorum of the Directors is present at said meeting, a majority of the Directors present may adjourn the meeting from time to time without further notice. The act of a majority of the Directors present at a meeting at which a quorum is present shall be the act of the Board of Directors.

Section 9. Voting. Each qualified member, as described in Article Three, Section 2 of these Bylaws, shall have the right to cast one vote in any matter at a particular meeting. The decision of a majority of the voting members present at a meeting at which a quorum is established will be binding on the organization, unless provisions of these Bylaws require greater vote.

Section 10. Proxy. No voting by proxy will be allowed.

Article Five

General Provisions

Section 1. Fiscal Year. The fiscal year of this organization shall be July 1 through June 30 of the following calendar year.

Section 2. Operating Funds. Operating funds shall be maintained in a general fund, and an accounting of such funds shall be presented at all meetings.

Section 3. Authority to Sign Checks. All checks will be signed by the Electra Elementary School principal.

Section 4. Annual Statement. The directors shall present at each annual meeting, or when called by vote of the members at any meeting, a full and clear statement of the condition of the organization.

Article Six

Amendments

Section 1. Amendments to Bylaws. These Bylaws may be altered, amended, or repealed and new Bylaws may be adopted by a majority of the Directors, provided that such alterations, amendments, or proposed substitute Bylaws have been read or distributed to all Directors present at the previous regular meeting or such action may be made at a special meeting held at least ten days after the regular meeting at which the reading or distribution was made.

Section 2. Amendments to the Articles of Incorporation. The Directors shall adopt a resolution setting forth any proposed amendment to the Articles of Incorporation, which, if approved by a majority of the Directors, shall be again submitted for a vote at the next regular meeting of the Directors.

CERTIFICATE OF SECRETARY

I certify that I am the duly elected and acting secretary of the Electra Elementary PTO and that these Bylaws constitute the corporation’s Bylaws. The Bylaws were duly adopted at a meeting of the board of directors held on June 6, 2023.

Dated:

Secretary of the Corporation