WCEU 2018 - Coordinator assistant

Check-in time: 15 minutes before your shift starts

Meeting point: Volunteers HQ

Contact persons: Coordination Team

INTRODUCTION

Your role is to assist the Coordination Team with their planning, scheduling and coordination efforts.

YOUR TEAM

You’ll be mostly closely working with the Coordination Team. Might also need to reach out to volunteers and/or team leads, if needed.

COMMUNICATION

Main Slack contacts:

@klimeryk @wendie

#wceu-volunteers

When I Work - for schedule changes, coordinating swaps and drops, etc.

BEFORE THE EVENT

• Please make sure you’re all set up with Slack and you’re on in the #wceu-volunteers channel on wordpress.slack.com.
• Have an admin-level account on When I Work.
• Try to familiarize yourself with the schedule: how many shifts are per position and in which room, what’s the hierarchy of positions, etc.

DURING THE EVENT

Expected working place is Volunteers HQ, but depending on the needs and distraction level, you might need to move around.

The Coordination Team will delegate tasks to you such as:

• Reaching out to volunteers to cover last minute changes or drop offs.
• Offloading some conversations and pings (especially on Slack).
• Answering email questions.

Last but not least, we want to say a big THANK YOU for your precious help!
We couldn’t do this without you and we truly hope you’ll enjoy your volunteering experience during #WCEU 2018 at its best.

Igor and Wendie from the WCEU 2018 Volunteers team