Northwest Preschool and Childcare Center 

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Young Mounties

Parent Handbook

April 2021 Publication

Full calendar through Summer 2022

Welcome To the 2021-2022 School Year at Northwest Preschool and Childcare Center!

Dear Families,

Welcome to Northwest Preschool and Childcare Center! We are so excited to share our enthusiasm for young children’s learning with you! Each day you will hear from us and your child about the wonderful experiences that we’ve shared together. Our goal is that your child will go home every day full of excitement and ready to tell you about the wonders they’ve discovered and the fun that they’ve had throughout the day. We will be encouraging your child to ask questions, to explore their own ideas and to learn through play to become independent learners.

For your child to enjoy and benefit from all of our learning opportunities, we ask you to partner with us by preparing them for each day. Our handbook will help explain how you can support them, what you can expect from us and what we can expect from you. On occasion, we may find it necessary to add or change information in the handbook. If a change occurs, we will provide you with an updated version.

We welcome your questions and feedback. Our preschool and childcare center is a learning environment, not only for children but also for parents and staff. We look forward to partnering with you in your child’s education.


Kristy West, Director      


Northwest Preschool and Childcare Center

6900 Rives Junction Road

Jackson, Michigan, 49201

Kristy West, Director

Director’s Office Phone - 517-817-4727   Email –

Main Office Phone- 517-817-4741

Fax Number:  517-569-2395

The center is open: 6:45 AM to 6:00 PM~ Monday through Friday

Office Hours are: 8:00 AM to 4:30 PM~ Monday through Friday

WE BELIEVE children will flourish in a safe, healthy and developmentally appropriate environment while cared for by loving and nurturing staff.

Northwest Preschool and Childcare Center is a licensed facility for children 6 weeks to 12 years old.

  We provide:

Confidentiality of children and our families is always respected



Northwest Preschool and Childcare’s Vision, Mission, and Philosophy


The Direction of Greatness

District Mission Statement…

It is our mission to provide a positive culture that inspires students to achieve greatness.

Northwest Preschool and Childcare’s Mission

To provide high-quality education and care, creating life-long learners of children through a curriculum inspired by the natural curiosities of children. To achieve our mission and act on our beliefs, we focus our curriculum on the whole child: cognitive, physical, social and emotional, always remembering that they are growing within a family. Our teachers recognize the importance of safe, supportive relationships and interactions with children and their families. We use developmentally appropriate practices that promote active explorations of meaningful questions and all those important “wonderings” about the world around them. Since children’s world views begin in their homes, family voices and culture are incorporated into our classrooms and programs.


Northwest Preschool and Childcare Center is a safe, respectful and positive place to be. It is a place that supports children in actively engaging with their world to establish healthy and positive relationships with others and in solving interesting problems.

Families feel connected to Northwest Preschool and Childcare Center knowing that their children are cared for and nurtured in a way that respects their own cultural and familial beliefs. It is a place where families will learn and have their voices valued and appreciated.


Childcare Hours      Monday-Friday - 6:45 a.m. – 6:00 p.m.

Parents enter the building with their child. Parents must sign children into the classroom when dropping off and picking up their child.

CALENDAR - Holidays and Closures        

Reminders will be posted prior to scheduled closure days.  

* July 5 - 9, 2021  -- Fourth of July week for Holiday and building cleaning

* August 20, 23, 24, 2021 (3 days) - for Staff Professional Development

* September 3 - September 6, 2021 (2 days) - Labor Day

* November 24 and 26, 2021 (3 days) -Thanksgiving Break

* December 22, 23, 24, 29, 30 and 31, 2021 (6 days) - Christmas Break

* February 21, 2022 -President’s Day

* March 25 -April 1, 2022 (6 days) - Spring Break

* May 30, 2022 - Memorial Day

* July 4 – 8, 2022 – Fourth of July week for Holiday and building cleaning


Other District Closure Days - Exceptions

Northwest School District K -12 will be closed the following days, but NWCC will be open. These dates are open days for the Preschool and childcare.  Minimums will apply for these weeks.

In past years these dates were considered “special sign up days”.  We will be open for preschool and all Childcare on these Monday dates.

Northwest School District K -12 will be closed the following days, but NWCC will be open for

you to have your child in care ONLY if your child is enrolled in a childcare program and you have made arrangements in advance. 

*December 20, 21, 27 and 28, 2021 – days between Christmas and New Years

District Release Days and ½ School days (This does not apply to Preschool)

Youth care will be provided for Elementary students who are in need of care before and after school, on ½ days. Registration and enrollment is required for this service.

Preschool and Childcare will continue at their regular scheduled times unless parents are notified differently.

Snow Days and Acts of Nature

One phone number for each family should receive a robocall from Northwest District if there is a closure or other emergency.  However, also tune in to WILX Channel 10, WLNS Channel 6 or K105.3, Northwest Facebook page or Northwest Twitter Account for closure announcements. We also require that you sign up with the communication app used by your child’s class for messages and alerts.

If Northwest Community Schools Superintendent announces the night before that school will be closed the next day due to snow or any other act of nature, Northwest Preschool and Childcare will be closed.

However, if the closure announcement is made the morning of the closure day, NWCC will open at 10 a.m. for CHILDCARE ONLY. You would bring your child for care if you have made prior commitment for your child(ren) to have care in the event of a snow day.  (See Office Staff for details)

NO PRESCHOOL will be taught on District closure days, SNOW DAYS or 2 HOUR DELAY days.

In the event Northwest School District is on a 2 hour delay or Snow Day, the Center will open at 10 a.m. for Child Care Only.


At Northwest Preschool and Childcare Center, we will maintain confidentiality and respect all families’ right to privacy, refraining from any and all disclosure of confidential information. In addition, neither staff nor administrators will disclose children’s records or have verbal communication about children with other professionals until family consent has been obtained. Personal information including medical records family history and assessment information is stored in a secure location within the center. Access to this information is limited to teaching staff, administrators and state licensing authorities.

The only exception to this policy is if there is reason to believe that a child’s welfare is at risk. The Center is obligated to share confidential information with agencies that may be able to intervene on the child’s behalf. Any staff member who suspects that there is reason to believe a child’s welfare is at risk will inform the Director who will take the appropriate action. This policy of confidentiality applies to all staff members, volunteers, interns, and various professionals/researchers who observe and/or interact with children.


Parents are welcome to visit any time their children are in attendance.  Please stop in the office first to notify the office of your presence between 8:15 am and 3:00 pm. We encourage parents to visit.


Tornado Policy- Tornado Watch- All classes will remain in session. The administrative staff will monitor the weather closely. If necessary, precautions will be taken should the conditions change. Tornado Warning- Students will be retained until the threat no longer exists. They will be moved to the safest possible location, using the buildings tornado plan.

Fire Safety Procedure- Each Preschool class will practice and participate in fire safety procedures. The teacher and assistants will follow school district/building regulations, reassure, and remain with the children. If you would like further information regarding the plan for your child’s classroom, please contact your teacher.

Serious Accident- If a serious accident should occur during school, 911 will be dialed and you will be contacted immediately. Please be sure all phone numbers and information on your child’s enrollment card are kept current and up to date.

Accommodation for Special needs and chronic medical condition students in emergencies:


Northwest Preschool and Childcare Center is licensed by the State of Michigan Department of Human Services, Bureau of Children and Adult Licensing division. The current license is posted in the office.

Parent Participation

Northwest Preschool and Childcare Center is committed to working with families. We strongly encourage families to participate in every aspect of their child’s program. Our main focus is your child. If you have any concerns or questions, please contact Kristy West, Director on 817-4727.  It is important that you as parents communicate your needs and desires regarding your child’s development openly and honestly with the center staff. Parents are encouraged to discuss any information that is important and appropriate for the overall care and wellbeing of your child while they are in our care.


Enrollment is required.  Northwest Preschool and Childcare does not accept children on a “Drop –in” basis.  

nrollment Requirements:

  1. All children entering Preschool, with or without childcare, must be fully toilet trained, using the bathroom and cleaning up independently.  The child wears underwear and may have infrequent accidents.
  2. Children entering 3 year old Preschool must be within 3 months of 3rd birthday by 9/1.
  3. Children entering 4 year old Preschool must be within 3 months of their 4th birthday by 9/1.
  4. Children entering Preschool must meet the age requirement and be developmentally ready as determined by the Center Director.
  5. Completion of all registration forms, child information cards
  6. Child’s current immunization record and a copy of the child’s Birth Certificate must be provided and on file prior to the child’s first day of attendance.
  7. Children enrolling in Youth Care during the school year must be students at NWEE or NWE.  We cannot provide care for middle school students.
  8. Summer Program is open to children up through their 13th birthday.
  9. A Health Appraisal form, signed by a licensed physician must be provided to the center within 30 calendar days of the child’s admission. Parents enrolling their children in the Youth Care Program must supply the center with a copy of their child’s immunization record, Birth Certificate and a signed statement that the child is in good health (this form is included in the registration packet).        
  10. All registering families pay a non-refundable registration fee at time of registration and one week’s tuition must be made prior to attendance.


A parent may withdraw their child / children from the program at any time. To withdraw a child the parents must notify the office in writing two weeks in advance of the last date of attendance. Payment is required in these two weeks whether the child attends or not. All unpaid fees must be paid at this time or collection procedures will be implemented.

Two weeks of no attendance without notice will result in an automatic withdrawal of enrollment.

ATTENDANCE / DROP –OFF /PICK UP                                                                                                                                                            


Our parking lot can be a busy place at certain times of the day. Please help us in providing a safe

environment. When dropping off your child, families are not to park in the non-parking zone closest to

the building. Families are to park in a parking spot. We offer the following tips and ask for your cooperation.



 No student name is needed for this. You may be asked for it, but you do not need it.  


Overtime charges are incurred if children are not picked up from the Center on time. See below for details.

Childcare/Youth care~ Families:  For each minute past 6:00PM your child is left in our care you will be charged $1.00 per minute.

Preschool~ Families:   For each minute past 5 minutes after your child’s class dismisses (after 11:05 for the AM class or after 3:05 for the full day class) you will be charged $1.00 per minute.

Upon the third occurrence of late pick up, services will be suspended for 2 business days with charges for those days applied.  


Our program and licensing requirements require us to engage staff on the number of children enrolled, we cannot give tuition refunds for scheduled days that your child is absent.  This also applies to any additional open days, snow days and/or Elementary ½ days that you have scheduled your child(ren) to be in Childcare.

 Parents must inform the Center whenever your child will be absent for any reason.  Please contact the childcare through your class communication app, via email (see page1) or call the NWCC office at 817-4741.  

***The minimum payment is required during family vacation times, extended illnesses and any time the center is open during the school year. Extenuating circumstances (i.e. maternity leave, hospital stay, etc.) must be addressed with the Director. This policy is not in effect during the weeks the center is closed. During the weeks that holidays fall Monday through Friday or anytime the center is closed due to weather, the minimum requirement is waived.  Reenrollment with registration fee is required to guarantee a place in the fall. Spring Enrollment is open to new families on a first come, first served basis.


The purpose of our nutrition plan is to provide access to nutritional meals and snacks. This is important as it contributes to the wellness, healthy growth and development of children. Northwest Preschool and Childcare Center participates in the Michigan Child and Adult Care Food Program. Our menus, sent home monthly, meet the meal patterns and nutrition standards established by the United States Department of Agriculture (USDA). We encourage students to make food choices based on the most current Dietary Guidelines for Americans. Food and beverages that compete with the Center’s policy of promoting a health school environment shall be discouraged. We will provide periodic food promotions to encourage taste testing of healthy new foods being introduced on the menu. Our focus is promoting good health and healthy lifelong eating habits for children, families and our staff.

NWPCC offers and promotes the following food and beverages in the nutrition program:


SNACKS- Morning and afternoon sessions are provided snack. Northwest Preschool and Childcare Center participates in the Michigan Child and Adult Care Food Program. Every family will need to fill out a Family Size and Income Data form at the beginning of the school year. The child nutrition program is open to all eligible children and adults regardless of race, color, national origin, sex, age or handicap. Any person who believes that he or she is been discriminated against in USDA-related activity should write, immediately to the Secretary of Agriculture, Washington, D.C. 20250

All of the snacks served at Northwest Preschool and Childcare Center are prepared and served by Northwest Food Service. *Northwest Food Service prepares and serves breakfast and lunch to the childcare program.

BREAKFAST- The center provides breakfast for all students and children in childcare.

Breakfast is generally served Monday-Friday from 7:00-7:45.

LUNCH- Northwest Food Services provides free lunches for all students, but parents do have the option to have their student bring a cold lunch. The lunch menu is provided monthly on the Northwest Community Schools website and is posted outside the cafeteria.

When Northwest Elementary Schools have a half day, lunch is provided.  If your child is enrolled in a Childcare program and you have prearranged for “special open days”, lunch will usually be provided, but you may be asked to provide a sack lunch for your child. A reminder will be sent out to parents prior to these days so that lunch count can be provided to our Food Services.

If your child is enrolled in a Childcare program and you have said “YES” to attendance on open Snow days, lunch will not be provided on those days and you will need to provide that for your child.  Snacks will be provided on Snow days.

Birthday Snack- Each month, the classroom teachers will have a birthday snack calendar. Parents need to speak with the teacher to set up a date to bring in a birthday treat. Please note: All parents must touch base a month in advance with the classroom teacher to set up a day to bring in Birthday snacks. Classroom teacher will also give families a birthday snack list of choices that families and the birthday student choose from. Licensing regulations require that all snacks must be store-bought.  Any homemade snack will not be accepted or served.  THANK YOU. 


Each child should have a change of clothes left at school.

Preschool only students need one extra change of clothes

Children here all day for preschool/childcare need two extra changes of clothes.

The extra clothes need to be brought with the child on their first day and replaced as the need arises.

Label all items:   We ask that the clothes be labeled with your child’s name and put in a large zip lock bag. As the seasons change, staff will remind parents to change out their child’s extra clothing to match the current season.

Clothing list:

Each child needs appropriate outdoor clothing during the winter months: Please make sure all items are labeled with your child’s name or initials to avoid confusion.

Foot protection must be worn at all times and flip-flops are prohibited. For their protection, children need to wear rubber soled shoes or tennis shoes and socks. Remember, children love to run, jump and climb. Children that wear flip flops or slippery soled shoes will not be able to climb on the outside playground equipment and it may cause them not to be able to participate in gym activities for safety purposes.

Rest Times

Quiet time is important for a child’s health and wellbeing. Such time allows a child to reenergize and develop self-control. All children, 4 years of age and younger will be provided a rest time. A cot will be exclusively for your child and disinfected daily. Please feel free to bring a blanket, small pillow and a small stuffed animal to help make your child more comfortable during this time.



In working toward the Statement of Discipline goal, we have implemented Positive Behavior Intervention and Support strategies. PBIS.

What is School-wide PBIS?

In the past, school-wide discipline has focused mainly on reacting to specific student misbehavior by implementing punishment-based strategies including reprimands, loss of privileges, office referrals, suspensions, and expulsions.  Research has shown that the implementation of punishment, especially when it is used inconsistently and in the absence of other positive strategies, is ineffective.  Introducing, modeling and reinforcing positive social behavior is an important step of a student’s educational experience.  Teaching behavioral expectations and rewarding students for following them is a much more positive approach that waiting for misbehavior to occur before responding.  The purpose of school-wide PBIS is to establish a climate in which appropriate behavior is the norm.

Instead of using a piecemeal approach of individual behavioral management plans, a continuum of positive behavior support for all students within a school is implemented in areas including the classroom and non-classroom settings (such as cafeteria, hallways, buses and restrooms).  Positive behavior support is an application of a behaviorally-based systems approach to enhance the capacity of schools, families, and communities to design effective environments that improve the link between research-validated practices and the environments in which teaching and learning occurs.  Attention is focused on creating and sustaining targeted behaviors less effective, efficient, and relevant, and desired behavior more functional.  NW School District, including NW Preschool & Childcare are implementing PBIS in our buildings.

At Northwest Preschool and Childcare Center, we believe it is our role as teachers and parents to teach children what we expect from them, support them when they try, and to praise them when they succeed. Our curriculum focuses on building positive relationships and on providing a supportive environment for children to learn social skills and emotional regulation. Children need to learn how to be a positive member of a larger community. We are here to teach them how to do just that!

We use a variety of positive guidance and discipline strategies and techniques to encourage emotional regulation and the development of self-control, self-esteem, friendship making and social problem solving skills. Some of the techniques are:


At Northwest Preschool and Childcare Center, adults provide a safe, positive and nurturing environment. As previously outlined, staff employ a variety of techniques and strategies to encourage children to regulate their emotions. Violence towards children is NEVER allowed. In addition, food and outdoor play are never used as rewards or as a behavior consequence. Staff will never shout at, demean, embarrass or, physically touch a child in anger.

Every measure possible will be taken to create an environment where children and families feel safe and understood.  We will be working hard to support all children in their social and emotional growth and development. We will always keep you informed as to what we are working on and succeeding in

or feeling challenged by. You will always hear of the great progress we are making through brief conversations or daily notes.

If over time we are not feeling successful in moving your child’s social and emotional development forward, we will meet with you to come up with a plan to support your child’s success.

We know that it takes a partnership between the Preschool/Childcare staff and family to support a child who is facing challenges for some reason. We will inform you along the way of what is working well and what we are working on. We ask you to do the same for us.


It is important that your child understands and obeys the rules of the Center.  Please be aware that:


Many young children communicate through behavior. There are a number of possible reasons why children exhibit aggressive behaviors. Those behaviors can include but are not limited to:

* Hitting, slapping or punching                 *Scratching or pinching skin that leaves marks                                

*Biting                                         *Abusive or vulgar language, including cursing                   *Throwing objects at other students of staff                      *Spitting at students or staff                                

*Threats of violence against self or others

Many of those reasons are not the fault of a bad home, bad parents or bad caregivers. Sometimes we think we have a good idea about what is causing the behavior, but most of the time it is hard to guess what is going on inside the child’s head.

Some of the most commonly suggested causes of those behaviors:


Teachers in childcare and preschool are trained to do the following to minimize these behaviors:

What can a parent do if their child begins exhibit aggressive behaviors?

Possibly removing significant stresses on the child at home, such as a schedule that is too demanding or difficult transitions, will make it easier for a child to handle times of stress that do arise. If the child hurts another child or adult in your presence, take the same steps that the staff uses in your child’s room.

Immediately after the incident occurs, look for ways to adapt the environment to prevent hurting in the future. Keep in close communication with the child’s teacher and reach out to other resources that may help in eliminating those behaviors.

What if your child has been hurt by another child?

Seeing a mark on child is very difficult to handle. All of our parental primal instincts as our child’s protector come into play. It is natural to be upset, but try to keep in mind that it could be a consequence of the group situation and may not be the fault of the child, the family, or the program. Your child might as easily have been the one hurting someone. We keep the confidentiality of the names of the children involved.   As a childcare center, we understand that physical harm towards other children, unfortunately, can be a part of a childcare setting. Our goal is to help identify what is causing the hurting and resolve these issues. If the issue cannot be resolved, this policy serves to protect the children and or staff that are harmed.


When physical harm does occur:

Our staff strongly disapproves of physical harm directed toward or inflicted upon students or staff (which includes but not limited to: Hitting/Slapping, Punching, scratching or pinching skin that leaves marks, throwing objects at other students or staff, spitting at students or staff, any threat of violence toward another person, excessive cursing and biting).

The staff’s job is to keep the children safe and help the child that hurts others learn different, more appropriate behavior. We do not use techniques to alarm, hurt or frighten children.

For the child that was hurt:

  1. First aid is given if needed.
  2. Parents are notified.
  3. The district incident report form is filled out for documentation.

For the child that hurt:

  1. The teacher will firmly tell the child, “No! We do not hurt others!”
  2. The child will be removed from the situation to be monitored.
  3. The parents are notified.
  4. The district incident report form is filled out documenting the incident.

When physical harming becomes excessive:

The child will be shadowed to help prevent any hurting incidents and will be observed by the classroom staff to determine what may be causing the child to hurt (communication, frustration, anger, learned behavior, etc.) The Director will also observe the child. Positive attention and approval will be given for positive behavior.

Progressive Discipline Steps

Step One:  If a child inflicts 2 incidences of threats of violence, violent behavior or physical harm in a one week period (5 weekdays) in which the skin of another child or staff member is broken or bruised or leaves a significant mark, a conference will be held with the parents to discuss the child’s behavior and how the behavior may be modified.

Step Two:  If the child again inflicts 2 incidences of threats of violence, violent behavior or physical harm in a one week period (5 weekdays) in which the skin of another child or staff member is broken or bruised or leaves a significant mark, the child will be suspended for 2 business days.

Step Three:  If a child once again inflicts 2 incidences of threats of violence, violent behavior or physical harm in one week period (5 weekdays) in which the skin of another child or staff


member is broken or bruised or leaves a significant mark, the parents will be asked to make other day care arrangements.

If a child who has been through step 1 and/or 2 goes 3 weeks (15 business days) without an incident of physical harm, we will go back to Step One if the child harms again.

If a child, harms another child or staff member twice in a 4 hour period, the child will be required to be picked up from childcare for the remainder of the day. This will not count toward the 2 day suspension.


Every effort will be made to modify any inappropriate behavior of a child.  A positive approach to discipline will be employed as well as parental communication and involvement.

In the event that these methods are not effective, the Center’s Director maintains the right to suspend or expel any child that exhibits disruptive or inappropriate behavior that interferes with the quality and/or process of the Childcare, Preschool & Youth Care program.


The health plan at Northwest Preschool and Child Care shows that we are committed to maintaining high standards of hygiene and health because we know that a young child’s health is essential to their development, well-being, and school readiness. The continued health and wellbeing of all children in our care is a primary focus for us. We will follow this health policy at all times.

Information about the child’s health is shared with families through classrooms newsletters and also shared reminding families to stay up to date on their child’s well child checks and immunizations. Our program also shares information about local pediatrician’s offices, immunization schedules and recommendations, milestone information and fliers shared with us by the Jackson County Health Department.


The Center shall, within 30 days of initial attendance, have a signed physical form on all childcare and preschool children that states the child’s health based on an evaluation by a licensed physician within the preceding 12 months and every two years thereafter. School Age student’s parents are required to supply the center with a copy of their child’s immunization record and sign a form stating that your child is in good health. This form is supplied by the center. If these necessary forms are not in our possession after the 30-day limit your child is excluded from attendance until it is presented.


Children will not be admitted to the Preschool without a physical and an up-to-date record of immunizations. The State of Michigan requires that all children be immunized for certain diseases. A current immunization roster is required before the first day of attendance and a written Health Assessment Form/Physical Form is required within 30 days of the first date of attendance.

The only exceptions to the immunization requirement are if family physicians recommend against immunizations on medical grounds or if the family requests an exemption on the basis of religious belief or other objections. In either case, a Waiver must be obtained from the County Health Department and presented before the first day of attendance.



Providing a healthy, safe environment for children is an important goal of Northwest Preschool and Childcare Center. We understand that many of our parents face a real dilemma when a child is ill. We know you do not want to, and in some cases, cannot miss school or work, but when children are brought to school ill, it places all of us at risk.

Infants are especially at risk because of their developing immune systems and are especially vulnerable to illness. Our concern is for all the children in our care. For this reason, please do not bring an ill child to the Center as we have no separate facility for the long-term care of a sick child.


We ask that you keep these policies in mind when your child is ill. Beyond that we also ask that you assess your child's state of health in terms of his/her needs before bringing to childcare.

If you find your child has an infectious disease, please contact the center as soon as possible so we may display an exposure notice.

This policy is for the protection of your child, all other childcare children present and the childcare staff.  One of the goals here at Northwest Preschool and Childcare Center is to keep the childcare as germ-free and illness-free as possible.  Once ONE child comes to the childcare center ill, he or she is exposing everyone to that illness. It can be a horrible illness cycle! So let’s keep it healthy. If a child continually comes to the childcare center sick and the parents do not abide by the childcare center illness policies, then childcare will be terminated by Northwest Childcare Center. 

The following should be helpful in deciding when it is appropriate for your child to attend before, during and after an illness.  These policies were written with the health of everyone in mind.

If your child will be absent because of any of the above symptoms or due to an illness, the Center must be informed.  The staff will post a sign near the door to alert parent about any contagious diseases.  To insure confidentiality no names will be posted.


If your child is absent with a communicable illness you must have a note from a physician’s office stating the date your child is no longer contagious and is able to return to NWCC. If your child is sent home with the suspicion of a contagious illness (such as conjunctivitis, “pink eye”), you must have a doctor’s note stating that either s/he is not contagious or stating the date your child may return from the illness.

Please see the following list of illnesses that will exclude a child from attending childcare or preschool and the condition for return:


Condition for Return to Care/School

Fever of 100 or higher

Temperature needs to be normal range without use of medication (i.e. Tylenol, Motrin, etc.) for 24 hours prior to returning to NWCC

Cold with yellow or green excessive nasal discharge

Discharge is not thick yellow or green and/or if the child has been on antibiotic for 24 hours

Productive cough (Persistent cough with phlegm)

Child is symptom free for 24 hours


After free of viral infection and normal breathing. With Physician’s clearance.

Strep Throat

After 24 hours of antibiotic treatment and physician’s clearance

Gastroenteritis (Stomach Flu)

Child is symptom free for 24 hours and on regular diet


With physician’s clearance and child is symptom free for 24 hours without medication

Scarlet Fever (strep with a rash)

Physician’s clearance

Persistent diarrhea (3 times)

When stools are formed and child is symptom free for 24 hours without medication and on regular diet


Child is symptom free for 24 hours and on regular diet

Ringworm or Pin Worms

After 24 hours of physician prescribed treatment and kept covered

Chicken Pox  

With physician’s clearance and child is symptom free for 24 hours without medication. Skin lesions must be dry.

Hand Foot Mouth Disease

With physician’s clearance and child is symptom free for 24 hours without medication. Lesions must be dry and drooling stopped

Coxsackie Virus (Herpangina)

With physician’s clearance and child is symptom free for 24 hours without medication

Fifth Disease (Slapped Cheek Disease)

With physician’s clearance and child is symptom free for 24 hours without medication

Unidentified Rash or blisters

Must be identified by a physician. Return with physician’s clearance


With physician’s clearance and child is symptom free for 24 hours without medication


With physician’s clearance and child is symptom free for 24 hours without medication


With physician clearance, after medication of 24 hours and infected parts covered

Pink Eye or Conjunctivitis

Eyes are mucous free and on medication for 24 hours & physician’s clearance

Contagious Sties

With physician’s clearance and child is symptom free for 24 hours without medication

Head Lice

When infestation and nit free (must be checked by staff for clearance)


With physician’s clearance


After 24 hours of physician prescribed treatment

RSV (Respiratory syncytial virus)

With physician’s clearance

Newly diagnosed virus or syndrome

With physician’s clearance


Medication may be administered to children only with prior written permission from the parent(s) and written direction from your child’s physician. Medications will be administered in accordance with prescribed dosage and frequency when the following conditions are met:

  1. At no time is medication of any kind to be brought to the Center and left in a child’s backpack.  All medication must be checked in at the Office for proper forms to be completed.
  2. A Medication Form must be completed and signed by the parent(s).  Physician’s signature is required for any Over-the-counter medications. This form includes date, child’s name, name of the medication, dosage, time administered, physician and parent’s signature.

2)        The person administering the medication will maintain a record as to the time and amount of any medication given or applied and initial it.

3)        Prescription medication shall have the pharmacy label indicating the physician’s name, child’s name, instructions, name and strength of the medication, and shall be given in accordance with those instructions.

4)        All medications shall be in the original container stored according to the instructions, and clearly labeled for the specific child.

  1. All caregivers and parents shall keep medications out of the reach of children. Medications will be kept in the preschool office locked cabinet or in Lead Teacher classroom “go bag”.

The office will return the medication to the parent or destroy it when it is no longer needed. All copies of Request to Medicate forms will be kept to comply with DHS licensing requirements.


If your child has a chronic medical condition, please submit a care plan (Doctor’s order) that includes a description of triggers, how to treat the symptoms when they arise, and the names, doses and methods of all treatments. All medication/equipment will be securely stored and readily available for staff to administer. The child’s family will provide the office staff with all pertinent instructions/training to carry out treatment procedures. If necessary, staff may also receive training from additional health care professionals.


If your child has an allergy that requires the use of an epi-pen (epinephrine injection), for severe allergic reaction, please refer to the information on asthma.

If your child has any other type of allergy, please submit a care plan (Doctor’s order) if necessary, that includes all pertinent information regarding description and treatments. We also post allergy information in each classroom. Food is never brought into the classroom. Students eat in either their classroom or the cafeteria. If a food is served that a student is allergic to, the student will sit at a different table and will be served a different food choice either that is parent provided or center provided. If a student has an allergy, the Director will set up a meeting with the family, Northwest Preschool and Childcare Staff, and a Northwest Community Schools Nurse to go over the center’s allergy policy and make out a plan.


Hand washing – Staff and students hands shall be washed with soap and running water whenever it is deemed necessary.

Handling children’s bodily fluids – The center shall use precautions when handling potential exposure to blood, and other body fluids. OSHA (Occupational Safety and Health Administration) policies and procedures will be followed.

Sanitation of equipment –Cleaning and sanitization of toys and equipment is done on a weekly basis using a low bleach and water solution mixture as recommended from DHS licensing.

All tables in the center are washed, rinsed and sanitized after each use and prior to food service if necessary.

Quarterly deep cleaning-Our janitorial staff does a quarterly deep cleaning of the Center classrooms from floor to ceiling. They also do additional cleanings when necessary in conjunction with the daily cleaning of each classroom and common areas. 

 Staff Qualifications

The quality of our staff directly relates to the quality of our Preschool. We strive to maintain a high quality staff. In addition, the staff has met the following qualifications:


Changes in Policies The fees, procedures, and policies stated in this handbook are subject to be changed at the discretion of the Center Director.  We encourage all parents to read this thoroughly and to acquaint themselves with the policies and procedures of the Center.


All Preschool and Childcare Families

Brightwheel App- All families with preschool or school age children in our care are required to follow the classroom on Brightwheel. This tool is for day to day communications, emergency notifications and for staff to remind parents of important dates, information, etc.  All parents will also receive notifications through Blackboard powered by PowerSchool.

Mandatory Parent Meeting- All parents enrolling children in Preschool and/or Childcare are required to attend an informational Parent Meeting.

Open House- You and your child will be invited to participate in a variety of fun activities during this time.

Beginning of the Pre-School Year Family Visit (optional) - This is an optional visit that is highly encouraged to all our families enrolled in preschool. Families will get a 20 minute visit at the school with your classroom teachers prior to open house. This is a great opportunity for families to receive one on one time with the classroom teachers to discuss the school year and answer any question families may have.

Home/School Connections - are sent home periodically. The home/school connection activity is a hand- on, fun earning activity families can take part in.

Monthly Family Art Project- At the end of each month, an art activity will be sent home for the following month. This is a fun family project that decorates the classroom.

Pre-School Parent Conferences- One Parent Conference will be offered during the school year. The conference will be held in January. Conferences provide parents with an opportunity to talk to your child’s teacher. The Parent Teacher Conference is optional. The signup sheet for conferences will be posted at Open House. Please feel free to contact your child’s teacher at any time for additional discussion as you see necessary.

Lesson Plans- Weekly lesson plans will be posted weekly for parents to view in both the childcare and preschool classrooms. Look at the parent board in the main hallway or the parent board in front of the preschool classroom and childcare room.  Your child’s preschool teacher will send home weekly newsletters every week to inform you of the upcoming events and information.

Preschool Graduation – End of the year Celebration - at the end of each preschool year, parents are invited to join teachers and staff to recognize and celebrate their child’s accomplishment of completing the Preschool curriculum.

Family Fun Night – as allowed during the school year there may be a fun night for families to play games together and have refreshments.