Disconsin Disc Golf Club

Disc Native

The

Disconsin

Disc Golf Club Charter

“Disc Native”

Preamble

Disc Golf is a unique recreational opportunity. The sport goes far beyond simply tossing a disc into a basket, it teaches humility, concentration, disciple, and determination in the face of adversity. It isn’t always initially apparent, but the significance is quickly realized when a discer takes those first steps onto the disc golf course. This experience provides an opportunity to truly commune with nature, but also embrace the fellowship of other disc golfers. We are not simply strolling through the woods; we are interacting with it and thus become completely aware of the surroundings. In the same instance, disc golf provides a moment for participants to let go of the extra baggage and reflect on the day. This is what adds to the uniqueness of disc golf; the contest is not just between other discers, it is against each environment that you experience, each situation you are presented, and perhaps, the most underestimated, one’s own self.

Few places in the world are better suited for such a sport then the State of Wisconsin. The rolling hills, abundant woodlands, and ever-changing seasons make it hard to deny what Wisconsin has to offer the disc golf community. Changing seasons bring new courses with the expansion of the foliage, as the courses seem to breath with the passing of time. This requires that disc golfers develop a wide array of skills to adapt and master the courses Wisconsin has to offer. This is what allows disc golf participants to enjoy a diverse game that requires them to constantly adapt to these changing conditions. This can only makes us better as disc golfers. In return, we will work to make Wisconsin a better place.

We will keep the courses in good repair through fund raising efforts and the support of our club members and sponsors. These courses will give communities something to be proud of, with pride comes responsibility; the responsibility to pitch in and pick up an empty bottle or discourage others from damaging our communal property.

By bringing proper guidance and ecological awareness, through education and participation, this club will to facilitate the construction of new courses and the maintenance of existing ones to enhance and preserve the beauty of Wisconsin's landscapes. This will not be done by construction through destruction, but by enhancing pristine space that is already available. It is not subtracting from the landscape, but adding to it that will carry out the Disconsin vision.

It is under these circumstances and a shared vision that the Disconsin Disc Golf Club was established on January 31st, 2015, with the focus of promoting the sport of disc golf throughout the state of Wisconsin. Exposure to disc golf is exposure to the natural beauties of the state we call home. The methods we will use to reach our goals include, but are not limited to:

There are many advantages to the organization as an official club. A club helps encourage membership and participation, both locally and regionally. Members enjoy participation in decision-making and will enjoy better results when making decisions as a collective body. The club will work hand in hand with parks departments, potential sponsors, and disc golf affiliated organizations, in order to enter into the best position to see goals carried out.

MISSION STATEMENT:

“Disconsin Disc Golf Club is a group of amateur disc golf enthusiasts coming together to discuss, compete, and promote the advancement of the sport of disc golf.”

The three main pillars that make up the foundation of the Disconsin ideology; Discuss, Compete, and Promote. These pillars embody the core objectives of the Disconsin Disc Golf Club (hereinafter referred to as DDGC).

 

The club is focused on the innovation and progress of the sport of disc golf. Innovation and progress will be facilitated through the ideas generated by the DDGC community. This is not an exhaustive list, and through innovation and new ideas, comes more progress.

While the club is aware that promotion will demand the majority of the group's attention, promotion can be achieved through many different avenues. A novice in the sport may assume that throwing a disc is a skill that comes naturally. This is not the case, however. With practice and dedication, the craft can become second nature and turn into a life long passion. Without throwing the first disc, an individual will never have a chance to become devoted to disc golf. Launching discs, ricocheting off trees, exploding branches, rattling chains, and exploring the diverse Wisconsin courses will all help solidify a new generation of disc golfers.

Organizational Structure

        

The Club conducts meetings and business in a parliamentary manner, where voting members elect a Board of Directors who conducts club business based on the input from the club membership.  A club officer oversees all official club operations. It is the duty of all elected officers to do their best to serve the Club and to fulfill their responsibilities. Officers are required to attend all Club meetings. Only active members may be elected and hold office. An officer may be removed from office by a 2/3 vote by the Club. It is recommended that all Club officers are Professional Disc Golf Association (PDGA) members, but is not required. All terms are for two-year periods, unless otherwise specified. All positions are on a volunteer basis; no member can be drafted to fulfill a position.  

There are seven positions that are subject to direct elections: Chairman of the Board, Board Administrator, Chief Financial Officer, Chief Marketing Officer, Club Program Director, Club Environmental Director, and Club Membership Director.  These seven positions make up the organization’s Board of Directors and each carry a single vote.  

The Board of Directors is in charge of appointing an Executive Director to carry out the organization’s objectives. The Board of Directors also reviews the Executive Director’s performance, discusses and approves the organizational budget, ensures to secure the proper funding to carry out the organization’s mission, and determines the overall direction of the organization.

The Board of Directors

The Chairman of the Board is in charge of conducting club meetings and handling overall Club administrative affairs.  This includes the preparation of minutes, conducting meetings, opening up the floor to discussion, holding votes, and leading the proceeding for removing an elected/appointed position. Along with the Chief Financial Officer, the Chairman has access to the Club account. It is also the responsibility of the Chairman to cast the deciding vote in the event of a tie.  The Chairman of the Board is an elected position that is subject to 4-year terms in office.

The Board Administrator assists the Chairman in general administrative duties and shall act as sitting chairman of the Board whenever the Chair of the Board is not available/present. Primarily, this position is to ensure the club is able to conduct business in the event of the Chairman’s absence, but will also be responsible for helping to compile and distribute meeting documents, record and maintain Club Board personnel, minutes, and notes.

The Chief Financial Officer (CFO) is responsible for maintaining and reporting the Clubs revenue and expenses and the club’s overall general accounting. This includes having direct access to the Club’s bank account (along with the Chairman of the Board). The Club’s financial reports (for the Board of Directors to review) are to be provided on a bi-weekly basis and are the sole responsibility of the CFO.

The Chief Marketing Officer (CMO) is responsible for the Club’s marketing and overall promotion. This includes the promotion of club events, projects, and community events. Marketing analysis must be conducted to help determine demand in a specified area. A marketing report is to be completed on a monthly basis to be reviewed by the Board.

The Club Program Director is responsible for overseeing and developing all of the Club’s disc golf events; scheduling and conducting all sanctioned and non-sanctioned tournaments, leagues, weekly doubles, fund raisers, educational clinics, and all special events. The Programming Director accepts applications and appoints Event Directors and help recruit volunteers.

 

The Club Environmental Director is responsible for limiting the environmental impact that the club has in its’ mission to create and maintain disc golf courses. This includes working closely with the Executive Director while designing and developing new courses to ensure that the ecological habitats are maintained and proactively preserved. It is also the Club Environmental Director’s responsibility to organize and conduct course clean ups in coordination with local parks departments three times a year; Spring, Summer, and Autumn.

The Club Membership Director is responsible for all Club members and acts as the member’s direct representation on the Board.  As well as developing membership reward programs, the Membership Director conducts member outreach surveys, collects dues, corresponds with members, and maintains a club member database.

Appointed Positions

Besides the seven positions listed above, there are two other vital officers to the leadership structure of the club: the Executive Director and the Deputy Director. The Executive Director position is directly appointed by a Unanimous decision by the Board of Directors to carry out the organization’s main objectives. The Executive Director then appoints the Deputy Director—and is elected simply with a Majority approval by the Board—to assist in carrying out those objectives.

The Executive Director acts as a non-voting member of the Board of Directors and is directly responsible for the everyday operations of the Club and reports back to the Board of Directors periodically. All Board and committee meetings are presided over by the Executive Director. The Executive Director also works with the Chairman of the Board and the Board Administrator to help develop minutes for club meetings, work hand-in-hand with all committee leaders to provide proper reporting, and ensure that the club adheres to the DDGC mission. The Executive Director is appointed by a unanimous decision from the Board of Directors to a 3-year term.

The Deputy Director assists the Executive Director in conducting the Club’s everyday operations. The Deputy Director attends all Board meetings, as well as any committee meetings that cannot be attended by the Executive Director. If the Executive Director is unable to fulfill their obligations to the club for any reason, the Deputy Director steps in to carry out executive duties. The Deputy Director is to be appointed by the Executive Director and approved by the Board with a simple majority vote.

Club Committees

Disconsin Disc Golf Club’s affairs are broken down into six categories, four of which will be backed by a committee to effectively delegate club responsibility. These categories are organized into the Club’s core committees. Community Outreach, Membership, Events, and Marketing are the main committees that the club needs to successfully operate. Committees are headed by Board Members and staffed accordingly, as committee leaders see fit, to carry out specified tasks. The committees work together intensively to accomplish pieces of a common goal, but each committee is responsible for carrying out and reporting specified club operations at all appropriate personnel.        

The Community Outreach Committee is responsible for ensuring that the club remains community orientated whether through recreational developments, environmental improvements, course development and maintenance, and community clean ups. This committee’s main purpose is to work within specified communities to develop strong community support and keep the Club environmentally conscience.

The Membership Committee is responsible for the Club’s overall membership. This committee’s main purpose is to recruit new members for the cause.  The purpose is to create membership contracts, set membership rewards & dues, and maintaining membership records.

The Event Committee plans and coordinates Disconsin-sanctioned events, tours, fundraisers, and educational clinics. This includes creating and submitting schedules, planning events, recruiting and providing a list of staff, and all else needed to successfully put on a specific event.

 

The Marketing Committee is in charge of the Club’s marketing campaign and is responsible for ensuring that the clubs events, programs, projects, and social media outlets are properly promoted to the community to ensure maximum participation in Club-hosted activities. The Marketing Committee will also help conduct marketing research to determine demand within specific locations and maximize the Club’s effectiveness. Reports from the Marketing Committee will be subject to the Board’s request.

* All Directors are encouraged to create committees (if not already assigned one), receive applications, and make appointments for special assignments for their respective positions. It is not the intent that the Director does all the work, but that the work gets done. This also helps to develop future club leaders and officers. All appointments must be approved by a 2/3 vote of the Board.

** A person may be elected to more than one Directorship (but would still carry only one vote on the board). If one of the directorships goes unfilled, the duties of that position are to be divided among the other standing directors.

*** See Organizational Structure Appendix A

                

Operational Protocol

The Disconsin Disc Golf Club meets every first and third Sunday of the month at 6:00 p.m. The meetings take place to provide the Club an opportunity to define, delegate, and perform Club business, schedule and plan Club events, and identify and address emergency situations. The meetings are carried out following Parliamentary Procedure to ensure proper reporting, organization, and representation. A quorum of 2/3 of Board members present (or 40% of voting members) is required to conduct a vote, pass, or deny a referendum, or to reinstate a suspended club member. A simple majority is required to pass a resolution. An emergency meeting may be called as needed by any acting member of the Board.

        *For Roberts Rules of Order, please see Appendix B

*DDGC recognizes every Wisconsin sport season and will adjust meeting times accordingly.  Adjustments must be announced at least one month in advance.

Elections

        

Elections for Club officers are held biannually, the first meeting of January and will be open to all members who are in good standing with the Club.  Members are not required to be present to cast votes and may cast an absentee ballot for club officers.  Absentee ballots must be presented, in writing, to the Chairman of the Board or Board Administrator a full week in advance before the date of the election. Once determined, new officers take their role at the proceeding meeting.

 

Special elections may be called, if there is an unexpected vacancy or undetermined obstacle that needs to be addressed immediately, requiring a 2/3 quorum, at any point of the year.  The Chairman is able to appoint temporary officers if needed.

Membership

CHARTER MEMBERSHIP

Ace Membership

Birdie Membership

Par Membership

*Group Memberships

Special memberships with or without voting status for special groups that want assistance, want input on course planning and/or affiliation with the Club. Dues shall be established based on benefit, participation, and responsibility arrangement.

Benefits:

Dues Schedule (Passed 1st Quarter, Sunday, January 7, 2018) :

Charter:

$5 / year

Ace:

$10 / year

Birdie:

$15 / year

Par:

N/A

Dues Schedule (Original Charter):

Charter & Ace:

$15 / year (If you run programs, you deserve a benefit)

Birdie:

$25 / year

Par:

$10 / year

Responsibilities:

Minimal: (All membership levels)

Limited: (Charter, Ace, and Birdie membership levels)

Full: (Charter and Ace membership levels)

*Club dues will be used to support the club in all its efforts. This includes, but not limited to: developing & maintaining disc golf courses, clubs operational costs, and membership packs.

Suspension of a Club Member

The Directors may suspend a member for any of the following:

The suspension shall continue until the next regularly scheduled club meeting. The suspended member may address the Club. A 2/3 quorum must be present at the meeting and a positive simple majority vote will be required for reinstatement. During a suspension, the suspended party loses all Club privileges and voting rights. There will be NO reimbursement of Club dues. A suspended member that is denied reinstatement may reapply the following year but is subject to the same voting approval requirement at that time.

Beneficiary

In the event that Disconsin Disc Golf Club is no longer able to carry out its duties, for any reason, all the club’s assets will be allocated to the Wisconsin Disc Sports Association to ensure that the club’s goal of the sport’s advancement throughout the state of Wisconsin continues.

Amending the Charter

The Disconsin Disc Golf Club charter may be amended in order to ensure that the organization may adapt to an ever-changing environment and continue to stay relevant no matter what challenges arise. Changing the Charter is not a task to take lightly though, as it is the foundation of what the entire club stands for, but it will be necessary from time to time to ensure that Disconsin can operate efficiently and effectively.

A Director of the Board may purpose an amendment to the Charter, in which case it will be brought before the Board to be discussed and voted on. An amendment to the Charter requires a 4/5 decision to pass from the Board.

Once passed, the amendment will go to a special committee, specifically appointed and designated with the task of amending the Charter. The special committee will convene and draft the purposed amendment and the drafted amendment will then again be brought to the Board for final approval.

Once approved, the amendment will be written into the Charter and take effect

*The club’s name, Disconsin, will remain the intellectual property of Andrew W. Denman and Nicholas A. Bauer, but the use of the name will be granted to the club (to use in anyway the club sees fit) for life.

WE HEARBY DECLARE the DISCONSIN DISC GOLF CLUB and the MISSION IT BARES, TO BE ESTABLISHED.

                                                                                

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APPENDIX A:

Organizational Chart

APPENDIX B:

ROBERTS RULES OF ORDER

What Is Parliamentary Procedure?

It is a set of rules for conduct at meetings that allows everyone to be heard and to make decisions without confusion.

Why is Parliamentary Procedure Important?

Because it's a time tested method of conducting business at meetings and public gatherings. It can be adapted to fit the needs of any organization. Today, Robert's Rules of Order newly revised is the basic handbook of operation for most clubs, organizations and other groups. So it's important that everyone know these basic rules!

Organizations using parliamentary procedure usually follow a fixed order of business. Below is a typical example:

  1. Call to order.
  2. Roll call of members present.
  3. Reading of minutes of last meeting.
  4. Officer’s reports.
  5. Committee reports.
  6. Special orders --- Important business previously designated for consideration at this meeting.
  7. Unfinished business.
  8. New business.
  9. Announcements.
  10. Adjournment.

The method used by members to express themselves is in the form of moving motions. A motion is a proposal that the entire membership take action or a stand on an issue. Individual members can:

  1. Call to order.
  2. Second motions.
  3. Debate motions.
  4. Vote on motions.

There are four Basic Types of Motions:

  1. Main Motions: The purpose of a main motion is to introduce items to the membership for their consideration. They cannot be made when any other motion is on the floor, and yield to privileged, subsidiary, and incidental motions.
  2. Subsidiary Motions: Their purpose is to change or affect how a main motion is handled, and is voted on before a main motion.
  3. Privileged Motions: Their purpose is to bring up items that are urgent about special or important matters unrelated to pending business.
  4. Incidental Motions: Their purpose is to provide a means of questioning procedure concerning other motions and must be considered before the other motion.

How are Motions Presented?

  1. Obtaining the floor
  1. Wait until the last speaker has finished.
  2. Rise and address the Chairman by saying, "Mr. Chairman, or Mr. President."
  3. Wait until the Chairman recognizes you.
  1. Make Your Motion
  1. Speak in a clear and concise manner.
  2. Always state a motion affirmatively. Say, "I move that we ..." rather than, "I move that we do not ...".
  3. Avoid personalities and stay on your subject.
  1. Wait for Someone to Second Your Motion
  2. Another member will second your motion or the Chairman will call for a second.
  3. If there is no second to your motion it is lost.
  4. The Chairman States Your Motion
  1. The Chairman will say, "it has been moved and seconded that we ..." Thus placing your motion before the membership for consideration and action.
  2. The membership then either debates your motion, or may move directly to a vote.
  3. Once the chairman presents your motion to the membership it becomes "assembly property", and cannot be changed by you without the consent of the members.
  1. Expanding on Your Motion
  1. The time for you to speak in favor of your motion is at this point in time, rather than at the time you present it.
  2. The mover is always allowed to speak first.
  3. All comments and debate must be directed to the chairman.
  4. Keep to the time limit for speaking that has been established.
  5. The mover may speak again only after other speakers are finished, unless called upon by the Chairman.
  1. Putting the Question to the Membership
  1. The Chairman asks, "Are you ready to vote on the question?"
  2. If there is no more discussion, a vote is taken.
  3. On a motion to move the previous question may be adapted.

Voting on a Motion:

The method of vote on any motion depends on the situation and the by-laws of policy of your organization. There are five methods used to vote by most organizations, they are:

  1. By Voice – The Chairman asks those in favor to say, "aye", those opposed to say "no". Any member may move for an exact count.
  2. By Roll Call – Each member answers "yes" or "no" as his name is called. This method is used when a record of each person's vote is required.
  3. By General Consent – When a motion is not likely to be opposed, the Chairman says, "if there is no objection ..." The membership shows agreement by their silence, however if one member says, "I object," the item must be put to a vote.
  4. By Division – This is a slight verification of a voice vote. It does not require a count unless the chairman so desires. Members raise their hands or stand.
  5. By Ballot – Members write their vote on a slip of paper, this method is used when secrecy is desired.

There are two other motions that are commonly used that relate to voting.

  1. Motion to Table – This motion is often used in the attempt to "kill" a motion. The option is always present, however, to "take from the table", for reconsideration by the membership.
  2. Motion to Postpone Indefinitely – This is often used as a means of parliamentary strategy and allows opponents of motion to test their strength without an actual vote being taken. Also, debate is once again open on the main motion.

Parliamentary Procedure is the best way to get things done at your meetings. But, it will only work if you use it properly.

  1. Allow motions that are in order.
  2. Have members obtain the floor properly.
  3. Speak clearly and concisely.
  4. Obey the rules of debate.


Most importantly, 
BE COURTEOUS.

*Roberts Rules of order provided by http://www.robertsrules.org/