SAN DIEGO CITY COLLEGE

PROFESSIONAL DEVELOPMENT ADVISORY COMMITTEE MINUTES

AUGUST 6, 2019 / 12:30 PM - 2:00 PM / ROOM A-101

1. Check-in (all) -- 5mins
   The committee welcomes Biology Professor Sarah Hawkins.  She will soon join the committee after paperwork is complete with Academic Senate.
2. Discussion Topics / New Business

1. Review PD Funding and Funding Request Process -- 10mins (Paula)
   Donna requested for the committee to review the PD funding  and funding request process.
   Paula explains there are two funding sources feeding into PD activities currently: 1) Student Equity, which is where the majority of the funds are being pulled for PD activities; 2) Classified Block Grant, which is new this academic year granted by the State Chancellor’s Office.  This grant may only be available for this year.
   Paula displayed the PDAC’s spending plan.  It defines the total amount of funds available for the academic year and catalogues all of the expenses of each activity so far.  Each activity funded by PD funds are categorized by criteria mentioned in the PD 3-year plan.  Applications for PD funding requests for travel, which is available to all, are also incorporated in the spending plan calculations.
   Paula shared that the 2018-2019 funding is not loaded in PeopleSoft HCM by Business Services to allow for Paula to close the books on some of the activities that need to be paid so far.  The funding for 2019-2020 is not available until October 2019, so Paula is still using the 2018-2019 budget walking into Fall 2019.

1. Scoring Rubric for Funding Requests (eg. Skyline CC) -- 5mins (Paula)
   Using Skyline Community College as an example, Paula is hoping to create by the end of the year a scoring rubric for funding requests that fits all of the multiple budgets sources available on campus.  This scoring rubric will help with determining if the request fits under particular criteria for each funding source and if it should be funded.

2. Review of Flex Week activities -- 10mins (Paula)
   Paula referred to the PD website to review the Flex Week (August 12 - August 16) activities.  She highlighted a few workshops that she was involved in coordinating scheduled for the week:

Monday:  Guided Pathway’s Ready-Set-Design: Moving Forward with Guided Pathways @ City and Paul Young’s Math 119/119X Workgroup Meeting
Tuesday:  Chairs Academy and Anna’s Syllabus Review Work Session, retitled later as Strategies for Student Success: What Every Professor Needs to Know!, introducing faculty to using tools in the classrooms to assess their students’ needs in the first two weeks of class.  Anna shared a 2011 version of the resource packet that will soon to be revised for the purpose of her activity.
Wednesday:  New Hires Institute Orientation/Kickoff and Adjunct Night.  Both will offer a Campus Solutions Faculty Training breakout session.  Also, the day will also include The Art of Inclusive Communication (For Faculty).
Thursday:  Fall 2019 Convocation, themed Student Ready by Design, followed by multiple School and Department meetings.  Dr. Mayra Padilla is the director of HSI STEM & Equity Initiatives at Contra Costa College.  Her story of perseverance offers a pathway for college to understand the importance of being student ready.  Lori to connect with Paula for the program plan, which usually is generated from the President’s Office, for Convocation to work with Associated Student Government (ASG).
Friday:  Associated Dean Genevieve Esguerra and Coordinator Mona Alsoraimi-Espiritu’s CCAP Faculty Orientation and CCAP Faculty Reading Apprenticeship Training, which explores the strategies for improving reading with reading interventions that can be applied to all disciplines.  Soon-Ah is requesting that this evolves into an actual course for students to take as a supplement to their courses; however, Anna stresses that this training is more for the incorporation of these tools into their curriculum.  Anna and Soon-Ah will continue their discussion at another time.

Paula will send a DL to the campus later this week, linking the campus community to the calendar and advertising the upcoming PD opportunities scheduled for Flex Week.
Paula briefly shared a list of upcoming workshops that she plans to have for the semester.  She will notify the campus as soon as details are confirmed.

3. “InclusivCITY!” Equity Allyship PD Program -- 5mins (Paula)
   DSPS Director Breanne Kennedy is working on packing all of the Allyship training (e.g. Teaching Men of Color, LGBTQIA training, Veterans training, etc.) into one certificate program.  The eventual goal is to have this program yield college units.  Paula will report the progress of this program after additional discussions with Breanne.
4. 2019 Academic Academy -- 5mins (Paula)
   Acting Dean Jeanie Tyler shared a link and is encouraging folks to attend a conference sponsored by the Academic Senate for Community College.  The conference will explore and discuss the student experience as it relates to Guided Pathways, student equity, technology, and faculty diversity.
5. 2019-2020 Professional Development Plan DRAFT -- 10mins (Paula)
   Paula distributed drafts of 2019-2020 the PD Annual Goals from the PD Annual Plan.  This topic was discussed at the June 11 PDAC meeting.  She shared that the rest of the plan is still underway.
6. PDAC Activities in Fall: Open Labs, Retreat
   Paula reported there are efforts in combining the multiple lab sessions (e.g. Taskstream, CurricUNET, PeopleSoft, PD funding, etc.) into a one-stop-shop support lab session where representatives of different areas are available to provide assistance.  This idea was recommended by the Curriculum Committee Chair Jen Boots.  More information on this project will be provided later.  The hope is that a member of PDAC will be able to commit to being a representative for one day of the lab offerings.

3. Follow-up Items from Last Meeting / Old Business

1. Professional Development Center (aka “Teaching and Learning Center”)
   Paula directed the committee to the subnavigation link on the PD website to review the PD Center Project Charter.  The most updated information and timeline is found at this charter.

1. Furnishing and timeline updates
   Paula announced the overflow furniture request has been submitted.  R-109 and R-116 will hopefully be available by the end of September for a soft-launch by mid-fall.  Don and Paula will be moving their offices to the lower-R before the soft-launch.
   Paula worked with bkm OfficeWorks and obtained a quote of $750 to generate potential layouts to the PD Center.  Paula says she will pull funding from the existing budget to pay for the $750 service.
2. Review updated Service Model
   Tabled for Sept 10 meeting.

4. Roundtable Updates, Open Comments
   Paula is still working on reaching out to those who did receive funds for travel to conferences to report-back.   Paula is requesting for assistance in sending a form to be sent out to these individuals.  Soon-Ah has volunteered to assist with reaching individuals.
   It was suggested to create an assessment tool that will provide both quantitative and qualitative results of the effectiveness of flex workshops.
   Lori announces that all staff and faculty are suggested to participate during Welcome Week.  She says Outreach Coordinator Andrew “Luke” Menchaca will send an email enlisting your services to help with greeting and directing students at tables strategically located in various locations on campus.
   Angela is bringing back the Potential Names to replace “TLC” Google Doc, suggesting for members to update the document so discussions can be made at a later meeting.
5. Next Meeting: September 10, 2019 from 12:30am-2:00pm in R-212