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Graduate DARS Exception Request Instructions
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Instructions on Requesting Graduate

Degree Audit Reporting System (DARS) Exceptions

  1. Important: If you are on a laptop or at home, you will need to connect to Cisco VPN/Duo Mobile before you can open the audit links.

Detailed OIT instructions on how to connect to VPN here: pdx.edu/technology/vpn

For further VPN assistance, please contact CLAS IT at clas-support@pdx.edu

  1. Important: It is very helpful for you to run a DARS audit prior to sending the request so you will be able to have the information that is needed to fill in the request.

To run a DARS audit, go to Banweb, select Faculty Services, then DARS.

DARS FAQs here: pdx.edu/registration/sites/g/files/znldhr1806/files/2020-07/DARS_FAQs.pdf

Double Majors: To run a DARS for a double major, you need to run the DARS for their primary major, which would include all of the degree requirements, then you would run a second audit just for their secondary major. The second audit will exclude most of the general degree requirements and only list the specific major requirements.

Instructions on how to read a DARS audit here: media.pdx.edu/media/How+to+Read+a+DARS+Report/0_yhp76q82

For further DARS assistance, please contact Degree Requirements at askdars@pdx.edu

  1. Login to database at: sa.pdx.edu/ogs_req/ using your ODIN account information
  • If you get the error shown to the right, you will need to sign into VPN and click on the link again/refresh the page (sa.pdx.edu/ogs_req/) after you sign into VPN. See step #1.

  1. Click on "DARS Exception Request"

  1. Click on "Submit a New DARS Exception Request"

  1. Enter the Student's PSU ID number (this can not be the SSN), click "GO"

  1. Enter the necessary information (see DARS FAQs for info on the following areas):
  • Degree
  • Major (Choose a valid option from the drop down menu)
  • Option: Enter a valid option if necessary
  • Catalog/Bulletin Year (Choose the catalog year the student will be using to graduate from the drop down menu)

  1. The next screen will give a summary of what has been requested so far.  
  • At this point you can cancel the request if you choose to.  
  • The yellow box marked Guidelines will give you options on which type of exception you should choose.
  • Choose the appropriate exception for your request from the drop down menu.

  1. Fill in the required information that is requested on the form.  
  • Sub-Requirements Numbers aren't necessary, but again they help to speed the processing up so they don't have to guess to determine what you wish to do.
  • You may fill in comments if there is something special you would like us to know.

  1. Click Add Exception

  1. If you are making multiple changes for the same student, you may do so before you submit the request, just choose the "Select to add new exception" and then continue.

  1. The next screen will again give you a summary of what has been requested.  At this point you can do one of the following:
  • Add Another Exception - Choosing "Select to Add New Exception" from the drop down menu.
  • Modify the Request – If the request isn't correct, you can click modify to make any necessary changes.
  • Cancel the Request – If for whatever reason you decide that you no longer wish to send the request, you may cancel it at this time

  1. Submit the Request – You must submit your request once you have finished adding all of the exceptions.  Once the request has been submitted, you will still have one last chance to cancel the request, but only for a short period of time.

A processor in Degree Requirements will then process the request.  Once this has been done, you will receive an email letting you know that the request has been processed.  The email will include a link to the request that you submitted.  There will be very limited information on the email.  If there is a request that they can't process for some reason, they will also send you an email to let you know that the request has been denied.