Attendance: Pat Strachniak (President) , Nicole Gidluck (VP1) , Mike Mullenix (VP2), Glenn Odishaw (VP3), Brent Emo (VP4), Eric Campbell (VP5), Eval coordinator, Coach Coordinator, City League Director, Competitive Travel Director; Jack Lumley Chairman AEHL

Absent:  none

Call the meeting to Order @ 6:34 p

Motion to approve agenda made by Pat , seconded Mike .  Motion carried.

Motion to approve agenda - Jack Lumley Chairman of AEHL is a late addition.  Motion made by Nicole, Seconded  Glenn, Motion Carried

Motion to approve prior meeting minutes made by Eric , seconded Glenn. Motion carried.  Will exclude Financials as they were not discussed.  Will try to discuss in this meeting if time.

Agenda Items:

• Approval of Meeting Agenda
• Approval of Prior  Meeting Minutes
• Ratify Whats App Votes

• none

• Stream Updates (Stream Directors)

• Jennifer

• All open roles are filled - subject to vote
• Going over evaluations in a Stream meeting tomorrow
• League policy changes have been updated on the league website
• Jennifer will confirm what the Team numbers are for U18

• Rest of teams will be a two tier structure

• Julie

• evaluations this week - initial comms have been sent
• Still confusion on NBC team
• Supporting new coordinators prior to evals
• Questions are coming on on reffing - all is being set up on Ramp

• Dan Campbell is a great resource for Leif

• We are receiving many questions on Ramp but there is a link now that will make access easier

• No other updates provided

• Jack Lumley AEHL (see AEHL

• Explosive growth
• AV in daytime program - set

• Empty ATCO trailer for dressing room

• City has asked for a delay of delivery of trailer

• Dustin named as VP of operations and
• Sourced some ice

• But the managers are to source their season ice and send in the bill

• Looking at team building exercises that are non-ice related

• ODR, basketball etc.

• Started a SWOT analysis

• Coach picks
• Tryouts
• With big picture approach

• Only aware of one player leaving for second  tryout
• Using a matrix system for evaluations and per skate rankings
• Need to work on website drivers

• Should leverage AMHA Social media contact to support AEHL

• Putting together a package to become the leader in the Elite Hockey Stream
• Jack will provide his notes for input
• Review policy on media in the dressing room - in order to create promotional material for our hockey streams
• Pat will follow up on Junior Coach and providing CAHL players opportunities share ice with AEHL

• Pat requested that the Coordinator refer their members to the website, times will be sent when they are available - the office is fielding a lot of calls

• Will push this out through social media

• Evaluations Update (Lindsey Goddard)

• U11 and u13 cap and space issues - RMFHL

• Need to discuss structure of evals
• Will look at shorter ice times for U11 to constructive evaluations
• Will cancel the U13 eval ice and use it for development/skill skate

• Coach certified board members will manage the skill skate ice

• Will rebalance U11 and U13

• U7 time trials have been moved to Crossfield
• Challenges for U18 will be managed with releases post evaluations

• Coach List Review Update (Robyn Buchart)

•  Have been meeting on the coaches with the Team - coach committee
• Would like to see Andrew Taylor have more of an official capacity
• Retention is a huge focus - starting at u7 level

• Top 10 tips
• Have coaches come out to u11AA practices for mentoring purposes
• On ice development
• Post experience classroom session

• U7 and U9 have strong coaching depth
• Lists will not be released

• U13 City and Rec Coordinator (Brent)

• U13 City Coordinator - Sandy Jiggins

• Motion to appoint Sandy Jiggins Pat, Second Nicole - Motion passed

• Rec Coordinator - Chelsea Freyling

• Motion to appoint Chelsea Freyling Brent, Second Glenn - motion passed

• Stream Directors to send email regarding tryout schedules to parents (Pat)
• REA Walkthru results

• Looked good
• 0ffice space is smaller (8 x 8 feet)

• Office Furniture (Glenn)

• Current furniture does not fit in the new office space
• Will look at creative configuration to maximize space and ergonomics

• Will price out some alternatives

• Will look at repurposing current furniture

• U18 RMFHL cuts (Eric)
• U11 Goalies (Mike)

• For our extra goalies there are opportunities for placement in surrounding areas

• Communication will  be sent out to the CAHL goalies as there are only so many spots in AMHA

• Registration #’s and Ice Allocation (Nicole)

• No new updates
• U18 is down to 14 on waitlist

• May change the dynamics of the tiering

• Financials (Nicole)

• Income is currently high but expenses are still to be applied
• Currently on budget

• Is the city only displaying AMHA on the whiteboard for our game schedules? (Mike)

• Working with the City

• U18AA female Schedule (Mike & Eric)

• Everything has been worked out

• Sexual violence Educational presentation proposal (Pat)

• No extra work required
• Will look at sponsorship
• Will revisit at next meeting
• May have them present to the board or have the board go to a local session
• Christie Cameron will organize - Pat will connect with her

• Billet policy change for VSC (Pat)

• We do not have a vulnerable sector check for billets currently
• There is a comprehensive process involved
• Glenn suggested to contact WHL or AJHL for guidance on how to set up

• Standard EC meeting  dates (Pat)

• Wednesday October 15 - 630 pm
• Will wait for schedules to settle before setting a regular cadence

• Next meeting date - will chat for next meeting date

Motion to close the meeting - Pat

Seconded - Nicole

Meeting adjourned at 9:40 pm

Financial Statement

Update for the AMHA EC

Overview

• 3 teams to 4 teams to 12 teams. Building the plane in the sky as we go and doing a great job!
• Moved Avalanche to Daytime.

• Secured 2nd outdoor dressing room

• Naming Dustin GM of Operations saved us.

• We have never seen a person more selflessly committed to a project

• Our ability to pivot with no ice at REA has been remarkable. “Make it happen”. AEHC has sourced some ice, given the ability for teams to source some (paid by AEHC).
• Processes including STEP for evaluation,

• our coach selection, assistant coach approvals

• SWOT Analysis
• Great relationship with Calgary, Okotoks, St. Albert (Okotoks doing 6 Tournaments for us)
• Operationally under Matti has been very similar to Dustin, outstanding. Busses, processes, contracts, financials, clothing, on-line store, tryout admin, coach admin, etc, etc. Jenna will be a big help as we need Matti to do higher value activities
• Everything brought together under the Airdrie Way
• Created and executed Sponsorship package
• Wonderful website, need to drive people to it!

Tryouts

• Spring 700 kids
• 96 AEHC Advantage camp ice times
• Fall 400 players trying out of which 240 will make it
• 126 ice times not including tournaments and exhibitions
• > 600 hours of volunteer time
• At least 200 hours of admin to set it all up
• Thousands and thousands of e-mails
• Spring teams next year?
• Honestly GM, Chair and CFO are all full-time jobs. Need a particular skill set for each.

Coaches

• Coaches all selected before the Spring Camps.
• 9 of 12 are non – parent and want to make coaching a career. 2 parent coaches would like to see if they could maybe make it a career (tipping the toe in the water)
• Intimacy of our Coaching group

• Mentors
• Social hour at Paul’s
• AA to AAA constant communication
• Share best practices often
• U17AAA Associate Coach quit (new guy from Lift took over)
• U17AAA Head Coach appendicitis so DT stepping in on interim basis
• Airdrie Way provides alignment on everything  

• Like to roll out KPI’s eventually

• 9 Box process for evaluating and succession planning for coaches

Advantage preferred Sports Medicine

• A number of our players have already utilised Presley on a “same day” basis

MHA Lobbyist Working Group

• HA is ridiculously hard to deal with

• How many players per team
• Draw zones / no draw zones
• 2nd tryout process

Issues we work with every day

• Lack of ice
• Lack of urgency from ice user groups, on lack of ice!

• We NEED someone to make this an election issue!

• Flexibility on teams

• Set number of teams, set number of players per team

• Sport schools and for profit leagues        

• Starting at U11 we’re building a program to keep them but we need AMHA / Global help at younger levels (could we run daytime for kindergarten with full ice?)

• No pictures in the dressing room policy

• If team centric with everyone all dressed, should be an exception

• Our website will soon have a section “why stay in Airdrie”
• Need to get the Terms of Reference sorted out

• Especially how we acquire players. Hard to be the “destination for Elite Hockey in Southern Alberta” if we have zero flexibility.