Published using Google Docs
Minutes - 4/18/23
Updated automatically every 5 minutes

MINUTES

Groton Little League Board Meeting

April 18, 2023

Washington Park Concession Stand

Time:  7:46

In Attendance: Dave, Erika, Fred, Marcus, Aimee, and Jess

Welcome

  1. Opening Statements
  2. Review & Approval of previous minutes  (3/22) approved

Board Reports

  1. President
  1. Action Point - Field Schedules
  1. Action Point - Request Updated Field Availability from City and Town
  1. Sutton SB practice has been preempted by games at least once already
  1. Opening Day Round-Up
  2. Reschedule Picture Day

  1. VP - Vacant

  1. Treasurer

  1. Player Agent
  1. Action Point - Create Volunteer Hour Report  (Aimee)
  2. Action Point - Fundraiser - Shirt & hat order forms. Need to be out by Wed deadline Friday and order Monday. You know there are stragglers so a 2-day window (email sent 4/19)
  3. Action Point - Gamechanger push to coaches & parents. Need devices dedicated to it (Will purchase devices for Calvin and Washington)
  4. Action Point - Media part of reg. Not a choice and FYI....we will be streaming games
  1. Action Point - Create a list of players who are “NO”
  1. Action Point - Parent volunteers.  Need to be firm. Won't open concessions with help.
  2. Action Point - Cannot rely on mass emails. Need spokespeople per division....maybe add to Gamechanger chats…
  3. Action Point - Post the Practice Schedule on the website as a Google Sheet (Aimee)
  4. Action Point - Plan All-Star Draft for May

  1. Safety Officer
  1. Action Point - First Aid Kits for Tee Ball (should be here Friday)
  1. “Big” Kit and extras in concession stands
  1. Accident Reports

  1. Concessions
  1. Action Point - What are concessions “equipment” needs?
  2. Action Point - Menu for Ledge Light (Jess is working on it)
  3. Action Point - Inspections in May (Jess is working on it)
  4. Other Items
  1. Specials
  2. Signage for Workers
  3. Handbook

  1. Equipment Manager
  1. Uniform Needs
  1. ProHealth - Youth Small
  2. Cardinal Honda - Youth Small
  3. Antonino Acura - Youth Small
  4. Coach Pitch Moe's missing a youth hat
  1. Equipment Orders - what is needed
  1. Inventory and Order “new” Catcher Gear / Mitts
  2. Bats (older Divisions)
  3. Turface / Game Saver
  4. Field Dragger
  5. Garbage Can - Town
  6. Dog Poop Receptacle
  1. End of Season “Picnic”
  1. Awards/Trophies
  2. Senior Tees (players aging out)

  1. Marketing
  1. Action Point - Sponsor Campaign Updates
  2. Action Point -  Fundraising Goals:
  1. Snap Mobile - Dashboard Fundraiser - 80%
  2. Gold Athletics - “Digital” Discount Cards - 50%
  3. Moe’s - 25%
  1. Action Point - 50/50 Raffle Permit (Dates?)
  2. Action Point - Donation Box
  3. Action Point - Donation Flyer / Wish List / Big Items
  4. Action Point - Venmo QR Code for donations… signage and flyers

  1. UIC / Coaching Coordinator
  1. Action Point - Scheduling Umpires

Division Reports

  1. Majors - Fred / Erika  (Majors 11-12, Jr Majors 9-10, Minors 6-8)
  2. Minors - Aimee (Tee Ball 4-5 / Coach Pitch 6-7)
  3. Teen Division - Erika / Marcus (50/70 11-13, Seniors 12-16)

Committee Reports

  1. Fields / Capitol Improvement
  1. Fred
  2. Dave
  1. Grant Burns

  1. Equipment (Large Purchases)
  1. Fred
  2. Erika
  3. Dave

  1. By-Laws / Consitution
  1. Aimee
  2. Rachel
  3. Dave

  1. Concessions
  1. Jess
  2. Aimee
  3. Dave
  4. Fred

Old Business

New Business

        

Adjournment - 8:45