MINUTES
Groton Little League Board Meeting
April 18, 2023
Washington Park Concession Stand
Time: 7:46
In Attendance: Dave, Erika, Fred, Marcus, Aimee, and Jess
Welcome
- Opening Statements
- Review & Approval of previous minutes (3/22) approved
Board Reports
- President
- Action Point - Field Schedules
- Action Point - Request Updated Field Availability from City and Town
- Sutton SB practice has been preempted by games at least once already
- Opening Day Round-Up
- Reschedule Picture Day
- VP - Vacant
- Treasurer
- Player Agent
- Action Point - Create Volunteer Hour Report (Aimee)
- Action Point - Fundraiser - Shirt & hat order forms. Need to be out by Wed deadline Friday and order Monday. You know there are stragglers so a 2-day window (email sent 4/19)
- Action Point - Gamechanger push to coaches & parents. Need devices dedicated to it (Will purchase devices for Calvin and Washington)
- Action Point - Media part of reg. Not a choice and FYI....we will be streaming games
- Action Point - Create a list of players who are “NO”
- Action Point - Parent volunteers. Need to be firm. Won't open concessions with help.
- Action Point - Cannot rely on mass emails. Need spokespeople per division....maybe add to Gamechanger chats…
- Action Point - Post the Practice Schedule on the website as a Google Sheet (Aimee)
- Action Point - Plan All-Star Draft for May
- Safety Officer
- Action Point - First Aid Kits for Tee Ball (should be here Friday)
- “Big” Kit and extras in concession stands
- Accident Reports
- Concessions
- Action Point - What are concessions “equipment” needs?
- Action Point - Menu for Ledge Light (Jess is working on it)
- Action Point - Inspections in May (Jess is working on it)
- Other Items
- Specials
- Signage for Workers
- Handbook
- Equipment Manager
- Uniform Needs
- ProHealth - Youth Small
- Cardinal Honda - Youth Small
- Antonino Acura - Youth Small
- Coach Pitch Moe's missing a youth hat
- Equipment Orders - what is needed
- Inventory and Order “new” Catcher Gear / Mitts
- Bats (older Divisions)
- Turface / Game Saver
- Field Dragger
- Garbage Can - Town
- Dog Poop Receptacle
- End of Season “Picnic”
- Awards/Trophies
- Senior Tees (players aging out)
- Marketing
- Action Point - Sponsor Campaign Updates
- Action Point - Fundraising Goals:
- Snap Mobile - Dashboard Fundraiser - 80%
- Gold Athletics - “Digital” Discount Cards - 50%
- Moe’s - 25%
- Action Point - 50/50 Raffle Permit (Dates?)
- Action Point - Donation Box
- Action Point - Donation Flyer / Wish List / Big Items
- Action Point - Venmo QR Code for donations… signage and flyers
- UIC / Coaching Coordinator
- Action Point - Scheduling Umpires
Division Reports
- Majors - Fred / Erika (Majors 11-12, Jr Majors 9-10, Minors 6-8)
- Minors - Aimee (Tee Ball 4-5 / Coach Pitch 6-7)
- Teen Division - Erika / Marcus (50/70 11-13, Seniors 12-16)
Committee Reports
- Fields / Capitol Improvement
- Fred
- Dave
- Grant Burns
- Equipment (Large Purchases)
- Fred
- Erika
- Dave
- By-Laws / Consitution
- Aimee
- Rachel
- Dave
- Concessions
- Jess
- Aimee
- Dave
- Fred
Old Business
New Business
Adjournment - 8:45