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JAN Board Agenda 1-11-23
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AGENDA FOR THE REGULAR MEETING OF THE

BENNETT VALLEY UNION SCHOOL DISTRICT BOARD OF TRUSTEES  

WEDNESDAY, JANUARY 11, 2023 

6:30 PM - 9:30 PM

CLOSED SESSION AT 5:30 PM

VIRTUAL MEETING ZOOM INFORMATION

 LINK: BVUSD.INFO/MEETING  |   ID: 847 8612 7910   |    PASSCODE: BVUSD

FULL URL: https://us06web.zoom.us/j/84786127910?pwd=TGlxdUxINGhZL3BTT0M4dUJJSlM1QT09

In compliance with the Americans with Disabilities Act, those requiring special assistance to access the meeting, meeting documents,  or the meeting room may contact the Board Secretary, Superintendent Cala, at 707-542-2201. Notification at least 48 hours before the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting and to provide any required accommodations, auxiliary aids or services.

Meetings of the Board are not public meetings, but meetings held in public for the purpose of carrying on the business of the schools.

  • Attachments (links) are available to the public unless otherwise indicated as *confidential  due to personnel or other confidential information.

  1. CONVENE IN OPEN SESSION | 5:30 PM

  1. RECESS TO CLOSED SESSION

Conference with Labor Negotiator (Government Code Section 54957.6)

Agency Negotiator: Alexis Cala, Superintendent

District Representative: Rich Parde, Chief Business Official

  1. CLOSED SESSION

  1. RECONVENE IN OPEN SESSION

  1. ROLL CALL

  1. STUDENT-LED ACT OF PATRIOTISM  

  1. AGENDA REORDERING

The Board may elect to consider items in a different order than they appear on the agenda.

  1. REPORT FROM CLOSED SESSION

  1. RECOGNITION |  BVUSD Trustees • January is School Board Recognition Month

  1. PUBLIC APPEARANCES • PUBLIC HEARING • CORRESPONDENCE

Individuals may address the Board in accordance with the Public Comment statement on the last page of the agenda.

Members of the public who would like to speak need to raise their hand when prompted.  

See bottom of this agenda for virtual instructions.

  1. INFORMATION ITEMS

All reports may be given orally or submitted in writing for the Board's information.

  1. Reports from Principals

  • Yulupa Elementary Principal, Amy Hale
  • Strawberry Elementary Principal, Josh Wilson

  1. Report from Superintendent

  1. Reports from Associations

  • Classified Association (CSEA)
  • Certificated Association (BVTA)

  1. Information from the Board of Trustees

  1. Enrollment Report  (LaVon Maney)

  1. District Monthly Report (Rich Parde)

  1. TRUSTEE CONSIDERATIONS: ACTION

These items need to be considered individually and acted upon as such by the Board.  

  1. Review and Possible Action to Approve Williams Settlement Quarterly Uniform Complaint Report Summary. This action reports publicly and to the County Superintendent the number of complaints the district has received per Williams Settlement requirements (regarding the quality of facilities, instructional materials, and teacher qualification). The district has received no such complaints. The Superintendent recommends approval.

  1. Review and Possible Action to Approve Dates of 2023 Board Meetings. The Board will meet at 6:30pm on the 2nd Wednesday of the month (no meeting in July). The Superintendent recommends approval and suggests holding the required June Special Meeting (public hearing for LCAP and Budget) on 6/12/23 with the regular meeting to consider approval of the LCAP and Budget on 6/14/23.  

  1. Review and Possible Action to Approve the 2021-22 School Accountability Report Cards. The Board will review the School Accountability Report Cards (SARCs) for each school, and consider approving. The District Advisory Council will review the SARCs at its next meeting. The report is to be posted on the district website by February 1. SARC reports are completed with state-provided and district-provided data from the previous school year (in this case 2021-2022).  At the time this agenda was posted, the California Department of Education (CDE) had yet to provide state data, and therefore the reports may be incomplete at the time of the January board meeting (see note below). Per CDE recommendation, the Superintendent recommends approval of the SARC reports and will provide updated versions when all data is released.

*Note:

Both SARCs attached here have empty data tables due to a delay from CDE. Recent correspondence is as follows:

“The California Department of Education (CDE) is working on the release of all available data. They anticipate that some data will be delayed until after the February 1st due date to post our SARC's. CDE encourages Schools/LEA's to post their Board approved [2022] SARC's by the February 1st due date without the data tables populated. A second Board review/approval of the missing data once populated is not required. Updated versions can be made available when all data is released by CDE.”

  1. Review and Possible Action to Approve the Audit Certification for the 2021-22 Financial Report/Audit. After approving the audit for 2021-22, the next step is for the board to certify the financial audit with this action. The Superintendent recommends approval.

🔗 Audit Certification 

  1. Review and Possible Action to Approve the Auditor Engagement Letter for the 2022-23 Financial Report/Audit.  This action will engage the auditors for year 2 of a 3-year contract. The Superintendent recommends approval.

🔗 Auditor Engagement Letter

  1. Review and Possible Action to Approve AT&T Small Cells Cellular Coverage. AT&T has a Small Cell Incentive Program which provides small cell antennas (to improve cellular service) and FirstNet capabilities (a dedicated line of communication to First Responders during any emergency) to school campuses at no cost to the District.  The Superintendent recommends approval.

  1. Consideration of and Possible Action on Resolution #22-011  Regarding Emergency Circumstances and Findings to discuss whether to continue with ongoing video-conferencing of Board meetings, pursuant to Education Code section Government Code Section 54953(e)(3). The Board will reconsider the state of emergency authorizing modified teleconferencing and determine whether either of the following circumstances exist: (i) the state of emergency continues to directly impact the ability of the members to meet safely in person, or (ii) state or local officials continue to impose or recommend measures to promote social distancing. Upon a finding, by majority vote, the Board may direct administration to conduct all legislative body meetings under the modified teleconferencing requirements for the next 30 days.

  1. TRUSTEE CONSIDERATIONS: DISCUSSION

Action is permissible on these items but not anticipated.

  1. Superintendent Update. The Superintendent will present a series of updates that will include upcoming program plans and a budget synopsis.

  1.   Bennett View Drive Property (ongoing item)

The Board will discuss possibilities for our third piece of property at 4580 Bennett View Drive.

  1. CONSENT AGENDA

Items listed under the Consent Agenda are considered to be routine and are acted on by the Board in one motion. No discussion of these items is necessary unless the Board requests specific items to be discussed and/or removed from the Consent Agenda. Each item on the Consent Agenda approved by the Board shall be deemed to have been considered in full and adopted as recommended.

  1. Approval of Minutes

  1. Approval of Warrants

  1. Approval of Attendance for Superintendent Cala to the Small School Districts’ Association 2023 State Conference ($650)

  1. Approval of Data Tracking Services (DTS) Renewal Agreement

  1. Approval of Routine *Personnel Report

* confidential 

  1. FUTURE ITEMS FOR TRUSTEE CONSIDERATION

The Board may suggest items for future consideration & sample agreements)

  • CSBA Policy Packet
  • Safe Return to In-Person Instruction Plan Update (February)
  • Bennett View Property Considerations (ongoing)
  • 2023-2024 Staffing
  • Negotiations & Updated Contracts
  • 2023 Summer School
  • 2023-2024 LCAP
  • Superintendent Evaluation
  • Arts, Music, Materials Grant Plan Approval
  • Expanded Learning Opportunities Plan Updates
  • ESSER III Plan Update
  • Effective Educator Fund Plan Update (March)

  1. ADJOURN

PUBLIC RECORDS NOTICE

In accordance with Government Code section 54957.5 and the Public Records Act, public records that are distributed to a majority of the Board of Trustees concerning the open session agenda will be made available upon request.  Such records distributed less than 72 hours prior to a regular meeting are available for inspection at the district office located at 2250 Mesquite Dr., Santa Rosa, CA  95405.

PUBLIC COMMENT

Pursuant to BVUSD Board Bylaw 9323, Government Codes 54954.2 and 54954.3 and Education Code 35145.5, members of the public are encouraged to attend Board meetings and to address the Board concerning any item on the agenda or within the Board's jurisdiction as follows:

Opportunities for public comment on an item appearing on the agenda will be provided before or during the Board’s consideration of the item.

Members of the public may provide input on non-agenda items during Public Appearances. Board members or district staff members may ask clarifying questions or briefly respond to statements or questions from the public about items not appearing on the agenda, but will not engage in discussion or take action. Board members may also ask staff to report back to the Board or place a matter of business on a future agenda.

Any person wishing to be heard by the Board shall first be recognized by the president. Members of the public may have up to three minutes per speaker and up to 20 minutes per item unless the Board president, with Board consent, adjusts the amount of time. Any such adjustment shall be done equitably so as to allow a diversity of viewpoints.

The Board shall not prohibit public criticism of its policies, procedures, programs, services, acts, or omissions; however the Board may remove disruptive individuals and order the room cleared for persistent disruption or statements that threaten the safety of any person(s) at the meeting. When the room is ordered cleared due to a disturbance, further Board proceedings shall concern only matters appearing on the agenda.

HOW TO RAISE YOUR HAND IN ZOOM

DIAL-IN OPTION

Dial *9 on your phone’s dial pad to raise your hand, and do the same to lower your hand

ON A MAC OR PC:

Click on the icon labeled "Reactions" in the toolbar on the bottom center of your screen.

Note: “Reactions” is the 5th option from the left at the bottom of the screen.

At the bottom of new window (bottom right of the screen), click the button labeled "Raise Hand."

Raise Hand button in Zoom

You’ll know your hand is raised as a participant when you see an emoji hand on the screen next to your name.

On the participant listing, you "Raised Hand" will be signified by the emoji hand.

Lower your hand by clicking the same "Raise hand" button on the screen as before, which now says "Lower Hand."

To lower your hand, return to the participant toolbar and click the same button.

iPHONE OR ANDROID APP:

Click on the three horizontal dots, labeled "More" in the toolbar on the bottom right of screen.

Choose the "More" option, 5th from the left, to access options.

In the pop-up at the bottom of your screen, tap "Raise Hand."

Click "Raise Hand". The top option on the menu.

You’ll know your hand is raised when you see the hand emoji in the top right corner of the screen

You will know your hand is raised when the hand emoji appears on screen.

Lower your hand by returning to the “More” menu and clicking the text on the screen that now says"Lower Hand."

Click on the same top button in "More" to lower your hand.