Haileybury Hearts - Training Supervision & Safety Policy

Purpose

To ensure the safety and wellbeing of all players during training by outlining clear supervision procedures for arrival, departure, toilet breaks, and the presence of siblings at the venue.

Court Supervision

For the 4:30pm junior training timeslot, team managers will assign a court supervisor for their own team/court. The supervisor will be identifiable via a high viz vest.   This supervisor will help monitor the environment, support player safety, and assist with escorting players to bathroom corridor if bathroom breaks are  required .

1. Arrival - Drop Off

For players Under 11 and younger, should not be dropped off in the car park and left to walk to courts alone.  These players must be escorted by a parent, guardian, or approved carer to their designated court or training area.

For players Under 13 sections and above, parents and guardians may choose whether to escort their child to the court or allow them to walk from the car park. Regardless of the chosen approach, we ask families to prioritise player safety and ensure their child is confident and capable of moving safely to and from the training area.

All players should arrive no more than 10 minutes before the scheduled start of training.

A coach or team official will be present at the court from the start time only.

2.  Departure / Pick Up

For players Under 11 and younger, must be collected promptly at the end of training from their designated court.  These players will not be permitted to leave the court area unattended or wait in the car park.   They are to wait in the indoor courts until a parent arrives to collect them.

For players Under 13 sections and above, parents and guardians may choose whether to escort their child from,  the court or allow them to walk to  the car park. Regardless of the chosen approach, we ask families to prioritise player safety and ensure their child is confident and capable of moving safely to and from the training area.

If a parent is running late, they must notify the team coach or manager as soon as possible.

A minimum of two coaches or club officials will supervise children of any age until they are picked up.

3. Siblings

Children who are not participating in training (siblings or others) must be supervised at all times by a parent or guardian.

No child is to be left unsupervised at the venue before, during, or after training.

4. Bathroom Breaks (players)

Players and parents are encouraged to use the bathroom before training to minimise disruption and maintain safety.

If a player needs to use the toilet during training:

• They must inform a coach before leaving the court.
• Players will go in pairs and be accompanied by a parent who will wait in the corridor.
• If no parent is available, an assistant coach, team manager, or parent volunteer may accompany them.

Coaches will maintain full awareness of player whereabouts at all times.

5. Suspicious Behaviour

If a player, sibling, coach, assistant coach or parent/guardian observes suspicious/unusual behaviour they need to advise the coach or club official straight away. Suggested steps:

• Ensure child/children are safe and removed from any potential harm
• Important to note down:

• Time, location, gender, age, clothing, identifiable features etc
• Notify club official or coach
• Club officials/coach will assess the concern and notify relevant authorities if required.