MIDDLE INCOME HOUSING AUTHORITY
Board Meeting
MEETING MINUTES
July 19, 2024
9:00 a.m. – 10:15 a.m. - Virtual Meeting on Zoom
In Attendance: Dominique Acevedo, Senator Jeff Bridges (joined late), Thomas Bryan, Brian Dale, Darren Everett, Mike Johnson, Carl Koelbel (joined late), Peter LiFari, Jackie Millet, Tamara Pogue, Kristin Stephens (joined late)
Absent: Alison George, Stephanie Gonzales
Ben Barker, Olivia Cook, Cory Kalanick, Jessie Salas, John Stoecker
Michael Leahey, Tanner Crawley
Johnson called the meeting to order at 9:03 and initiated a roll call. Commissioner Pogue proposed a motion to approve the meeting minutes from June 21, 2024. Johnson seconded the motion. The motion passed unanimously.
No public comment was received or heard.
Contract with Castlewood Contract: Senator Bridges, Carl Koelbel, and Kristen Stephens joined the meeting. The Board and Castlewood discussed the need for trust and transparency, which was outlined in the contract. Bryan proposed a motion to approve the contract with Castlewood Partners as presented in the Board packet. Koelbel seconded the motion. The motion passed unanimously.
Review of Draft Update to Bylaws: The Board discussed public meeting requirements for subcommittees. Meetings must be open to the public if there are two or more Board members present. The Board discussed adding guidance to the upcoming Policies and Procedures document regarding a 5 business day notice to Board members for Board packets, as well as the 24 hour public notice requirement. Cook will provide a clean draft of the Bylaws for Board action at the next meeting.
Project Updates Report: Project updates were provided. Staff will begin tracking calls to document who Castlewood, Sierra Management Group, and OEDIT staff are meeting with and the outcomes and next steps of these calls. Cook will provide updates at following Board meetings.
Letter to Keo’s Family: Johnson made a motion to ratify the letter from the Board to Keo’s family, as presented in the Board Packet and submitted to her tribute book. LiFari seconded the motion. The motion passed unanimously.
Board Member Appointment Update: Applications are open to fill Keo’s seat on the Board. Cooper and Cook will work on timing with the Governor’s Office. Cook will share the link to the application with the Board and update everyone with a closing date as soon as one is determined.
Reminder on Stakeholder Outreach: Cook asked the Board to share stakeholder contacts for an email list for monthly reminders of Board meetings and general outreach.
Officer Elections: The following motions were made for officer positions for Fiscal Year 2025:
Chair: Johnson made a motion to nominate Peter LiFari as Chair. Commissioner Pogue seconded the motion. The motion passed unanimously.
Vice-Chair: LiFari made a motion to nominate Commissioner Pogue as Vice-Chair. Johnson seconded the motion. The motion passed unanimously.
Treasurer: Johnson made a motion to nominate Thomas Bryan as Treasurer. LiFari seconded the motion. The motion passed unanimously.
Secretary: Johnson made a motion to nominate Alison George as Secretary. Millet seconded the motion. The motion passed unanimously.
The Board discussed officer term limits and provided feedback that these should be added to the Bylaws. The term limits suggested by the Board were 2 two-year terms for all officer positions.
The Board discussed creating three new permanent committees: Outreach & Communications, Development & Real Estate, and Finance. All Board members will be invited to the meetings but committees will be led by the following:
Outreach & Communications - Sen. Bridges, Pogue, Stephens, LiFari, and Millet.
Development & Real Estate - Koelbel, Everett, Dale, and Acevedo
Finance - Dale, Bryan, Johnson
Cook will send an email out to the Board to see if anyone who wasn’t present today would like to join a committee. Cook will add these committees to the Policies and Procedures for review at the next meeting.
The Board determined they will not meet in August. The next meeting date is September 20, 2024.
F. Adjourn
With all items discussed, Johnson moved to adjourn the meeting, Koelbel seconded, and the motion was passed unanimously. The meeting adjourned at 10:15am.