Troop 848 Policy – Scout Accounts
How You Earn Money in Your Scout Account
- Sell mulch!!!! This is the troop’s ONLY fundraiser – no popcorn or Scout Fair sales. You will earn a PROFIT of $1.50-1.80 per bag that you sell and deliver. The AVERAGE scout earns about $450 for their scout account. This will likely be less for younger scouts who have not built up an established customer base with time. On the other hand, there are always a few scouts who earn over $1000!!!!
- The troop does not keep any of the profits from mulch sales. It ALL goes into scout accounts.
- This is VOLUNTARY. You do not have to participate if you do not want to.
What the Scout Account Money Can Be Used For
- Technically (and legally), this is a fundraiser FOR THE TROOP to use for scouting expenses. However, the troop chooses to allocate the funds to the scouts who earned then at the fundraiser using scout accounts. These funds can ONLY be used for scout-related expenses. This includes:
- Annual registration fee
- Summer camp
- Winter camp
- High adventure camps – Philmont, Sea Base, Northern Tier
- Camping gear (especially gear needed for Philmont)
- Extra monthly scouting activity expenses such as zipline or wild cave tour
- Eagle project expenses
- This does NOT include food for monthly campouts. This is troop policy, because it is just too difficult for the treasurer to keep up with dozens of $15 scout account withdrawals a month.
- Many parents use camp as a carrot to get their scouts off the couch and working. If they want to go to summer camp, Philmont, etc., they need to earn part or all of the money with mulch sales.
How to Access Your Scout Account Funds
- At any time during the year, you can contact the treasurer by e-mail to get your scout account balance (contact information on Adult Leader Contact List on the troop website here → http://www.bsatroop848.org/volunteers). Note that it will take several weeks after mulch sales are complete to calculate the actual profit and allocate to all the scout accounts, so be patient.
- For summer camp, winter camp, or high adventure camp, the treasurer will provide the camp coordinator with a tally of all the scout account balances. When you go to pay for camp, let them know that you have scout account funds you want to use.
- For annual registration fees, the treasurer will also provide the registrar a tally of available scout accounts. Just let them know you want to use those funds.
- For zipline, wild cave tour, or any other major scout activity expense, the Camping Committee will try to get a list of scout account funds from the treasurer in advance.
- For uniform, camping gear, or Eagle project expenses, pay for it yourself and keep the receipt. Send a COPY of the receipt to the treasurer (scan/e-mail preferred) with a note with the scout’s name and what scouting purpose the expense was for. Unless you specifically request the treasurer to cut you a check from the troop, the funds will be transferred to the scout’s scout account to make it easier on everyone.
What Happens to the Leftover Money When You Leave
- Remember, that these are technically TROOP funds. Any leftover funds after a scout ages out or otherwise leaves the troop CANNOT be taken by the scout.
- Upon leaving, the scout or his parents can designate the funds to go toward some other scouting expenses. Just send an e-mail to the treasurer indicating where you’d like it to go.
- If the scout has a sibling still in the troop, those funds are usually transferred to that sibling’s scout account. You can even donate it to a non-relative scout still in the troop.
- Frequently, scouts/parents donate leftover funds to go to the troop’s summer/winter camp scholarship fund that allow needy scouts to go to camp when they otherwise could not afford it.
- Any leftover funds that have not been donated will go to the troop’s general fund to be used as it sees fit.