HAMILTON-WENHAM REGIONAL SCHOOL DISTRICT
Purchasing procedures will be designed to ensure the best possible price for the desired products and services.
Procedures for purchasing will be developed by the senior finance administrator who is the Chief Procurement Officer for the district.
These procedures will require that all purchases are made on an approved purchase order and that for items not put out to bid, price quotations will be solicited.
Special arrangements may be made for ordering perishable and emergency supplies.
To authorize bills for payment, a warrant must be prepared totaling the current bills to be paid. This warrant must be signed by at least two members of the School Committee prior to being sent to the District's accountant for processing of payment.
Authority for the purchase of materials, equipment, supplies, and services is extended to the Superintendent consistent with line item categories in the budget.
The purchase of items and services stated above requires no further Committee approval except when by law or Committee policy the purchases or services must be put out to bid.
LEGAL REF: M.G.L. 30B REC'D: NESDEC
CROSS REF: 416.2, Purchasing Requirements
NOTE: The cross reference is to a closely related policy in this manual.
Adopted: January 31, 2013
Reviewed: September 12, 2018