SCHOOL/DISTRICT/PROGRAM INFORMATION

Name of School, District or Program

CREATE, Inc.; alternative school on contract with Forest Grove School District

Key Contact Person for this Plan

Olivia Alcaire, Executive Director

Phone Number of this Person

971-347-4331

Email Address of this Person

createservices@outlook.com

Sectors and position titles of those who informed the plan

Olivia Alcaire, Executive Director

Francisco Cervantes, Assistant Director

Dayleth Leon, Assistant Director

Geneva Jackson, Part-time Teacher

John O’Neill, Forest Grove Assistant Superintendent

Local public health office(s) or officers(s)

Oregon Health Authority, Washington County Health and Human Services, Virginia Garcia Clinic

Name of person Designated to Establish, Implement and Enforce Physical Distancing Requirements

Olivia Alcaire, Francisco Cervantes, Dayleth Leon, and Geneva Jackson

Intended Effective Dates for this Plan

September 2020 through June 2021

ESD Region

FGSD

CREATE, Inc. is committed to ensuring that all students receive an excellent educational experience as they work towards completion. Staff are dedicated to supporting student academic success in a learning environment that is inclusive and welcoming for all students and their families. Pending Oregon Department of Education decision to remain online starting September 2020 through November 2020 will be followed with the eventual hope to CREATE can provide hybrid learning when the state determines it is safe. At this time, CREATE is planning to be fully online starting Fall 2020 semester with anticipated new guideline announcements in November 2020. CREATE students are primarily low-income and 90% Latinx students and staff, and 10% who include white and Filipino students and staff. CREATE is on contract with Forest Grove School District to serve 35 students (25 HS, 8 MS), and also contracts with both Banks and Gaston school districts to serve up to 5 students per district. CREATE has shared this blueprint with all 3 districts, and primarily consulted with FGSD regarding health and safety guidelines.

CREATE is dedicated to equity and inclusion of all student and family experiences. CREATE has developed Enrichment Activities designed to engage students in fun and educational activities that raise awareness about social, political, and economic issues; civic engagement and the importance in getting involved as community members and engaged citizens; global experiences of others; environmental and sustainability challenges; and engage students in critical thinking, evaluation, assessment, presentation, discussion activities with other students to understand their positionality in the world and how they can have a positive impact.

All students will have access to learning 2 days a week, and will receive support from CREATE teachers and coaches for help with online courses in the mornings 9am-12pm, and enrichment activities in the afternoon from 1-3pm, further explanation provided in sections on social distancing and equity. Enrichment activities are matched with class assignments, and they are rooted in themes such as civil rights, policing, and voting rights. Activities invite student reflection on community building, civic engagement, and intersectionality across communities. The intention is to help students understand that their perspectives matter socially, economically, and even politically. CREATE staff work with students and families to ensure students have access to district computers (chromebooks or laptops) and internet hotspots, as needed. CREATE provides students with academic coaching to successfully complete assignments and classes, and to participate in enrichment activities grounded in equity and connected to course assignments. CREATE coaches maintain daily contact with students and families through phone and zoom conversations geared towards motivating students to engage and focus on their learning. CREATE coaches document their conversations in a CREATE student check-in log where all staff document their interactions with students and families. This log is available for all staff to review to be aware of student progress and family need. CREATE staff provide holistic and comprehensive support for students and families to overcome issues impacting student success that includes establishing consistency and trust. CREATE provides comprehensive support for students, but also to families who need resources, especially during this pandemic.

CREATE is following state guidelines to safely reopen and is aligning with FGSD’s safety plan, as well as guidelines from Washington County Health and Human Services and Virginia Garcia Memorial Health Clinic. Guidelines include maintaining a contact tracing log, social distancing requirements for classroom set-up and spacing student and staff work areas 6 feet apart, as explained in this blueprint section related to health and safety. CREATE will ensure handwashing and sanitizing stations in restrooms. CREATE will hire a custodial company to ensure that deep-cleaning is completed every afternoon and on Wednesdays when CREATE is closed when operating online. CREATE will post signage for students and staff to view safety and health guidelines in Spanish and English. All staff will follow safety guidelines to ensure students are safe by wearing masks and follow handwashing, sanitation, and social distancing requirements. All families have been notified that CREATE will operate online starting September 2020 with a possible change in November 2020 for hybrid/online learning. CREATE will follow Oregon Department of Education determination made by the state.

CREATE employs staff for various roles that include

• Executive Director oversees operations
• 1 staff awaiting license, will become full-time Language Arts Teacher and assume dual role as Assistant Director
• 3 licensed part-time teachers (social studies, science, math, language arts, ELL)
• 8 CREATE coaches provide critical academic support and work holistically to motivate students towards goal completion.
• Weekly staff meetings give staff opportunity to check-in, learn about student and family updates, and receive updates on operations and programming
• All staff have access to FGSD online training that includes health and safety (i.e., blood born pathogens, mandatory reporting)
• All staff will have access to equity, inclusion, and diversity trainings offered Pacific University, Portland Community College, and non-profit organizations. Staff are encouraged to develop enrichment activities related to racial equity and social justice, and align activity outcomes with class/assignment expectations for assignment completion.

Select One:

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On-Site Learning

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Hybrid Learning

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Comprehensive Distance Learning

Describe why you are selecting Comprehensive Distance Learning as the school’s Instructional Model for the effective dates of this plan.

[Complete after June 30, 2020 when Comprehensive Distance Learning Guidance is released by ODE.] Describe how your school’s model aligns to the Comprehensive Distance Learning Guidance.

Describe the school’s plan, including the anticipated timeline, for returning to Hybrid Learning or On-Site Learning consistent with the Ready Schools, Safe Learners guidance.

  1. Public Health Protocols

OHA/ODE Requirements

Hybrid/Onsite Plan

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Implement measures to limit the spreads of COVID-19 within the school setting.

Develop plan for entry/exit where information about each student’s arrival, exit from school is tracked in a Contract Tracing Logs at each CREATE site. A CREATE Administrator (i.e., the Executive Director or one of  2 Assistant Directors) will greet students at the entry, allowing only one student into the reception areas in front of the classrooms at Jose Arciga and Juniper Gardens. Once the student is okay for entry, a CREATE Coach will guide the student to the handwashing and sanitizing stations before sitting at their learning table (same every day). Information gathered for each student will be recorded on the Contract Tracing Log for each student. Administrators will also check staff upon arrival to school for temperature and symptoms to be recorded on the Contact Tracing log. All staff and students must wear masks and face shields, handwash and sanitize every hour.

CREATE staff and students will be distanced by 6 feet, and only 1 student or staff at a time will be allowed to enter/exit the classroom at each CREATE site. CREATE will prepare student work stations separated/partitioned 6 feet apart between other students and staff. CREATE will follow FGSD’s health and safety plan for students who become sick, coordinate with FGSD district nurse, and consult with Washington County Health and Human Services and Virginia Garcia Memorial Health Clinic.  

CREATE follows the Forest Grove School District and the published Communicable Disease Guidelines from the Oregon Department of Education and the Oregon Health Authority. CREATE will notify FGHS Administration of possible student with covid 19 to ensure that the safety and health plan per FGSD is followed. The Forest Grove School District also follows School Board Policies GBEB, JHCC and GBEB/JHCC-AR Screening/Isolation: Visual screening of all students and staff is outlined in 1e. Potentially symptomatic students will be isolated following guidance outlined in 1h.CREATE is aligned with FGSD.

Outbreak plan: The Forest Grove School District Outbreak Protocol is outlined in section 3a. CREATE will follow FGSD’s Communicable Disease Management Plan  CREATE will provide Washington County Health Dept contacts and resources to all impacted by potential exposure and positive testing that includes students, families, and staff. CREATE will post signage of directives by the local public health authority, the Washington County Health Department.

CREATE will follow Enhanced COVID-19 cleaning procedures with a focus on disinfecting frequent "touch point" areas including entry and exit points and restrooms. Additional cleaning and sanitizing will be done in the classrooms each afternoon between cohorts. Staff will be responsible to clean touch points within their classroom. CREATE will contract with Bienestar custodial services for deep cleaning of classroom spaces.

CREATE will use various tracking FGSD tracking forms to document covid 19 positive responses. Forms include the following

-Screening and Response Wprksheet

-Isolation Prep/Response Worksheet

-Communication staff/students/stakeholders worksheet

-Logs for each student/cohort worksheet (Contract Tracing logs)

-Outbreak response worksheet

The Executive Director and the Assistant Directors will establish, implement, and enforce physical distancing requirements at all times. All CREATE staff are expected to follow and enforce physical distancing for the health and safety of students and staff. All staff are to assist students by pointing out signage and health guidelines to be followed throughout the school day, and for providing frequent reminders to wear their mask, hand wash, and social distance.

Trainings will be provided to staff through FGSD and CREATE regarding the safety, health, and equity tenets from Oregon Department of Education. Trainings by the state, county, and community health organizations will also be accessible to all staff.

Protocol and daily safety plan includes,

-Disinfect all touch surfaces doors, tables, chairs, computers, staff office, and restrooms. Wipe down all surfaces after student or staff use. Staff must wear PPE gear when sanitizing.

-Plan for cluster of illness – staff and students. Work closely with FGSD nurse, Oregon Health Authority, Washington County Health and Human Services, Tuality/Kaiser hospitals, and Virginia Garcia to share contact tracing information, as needed.

-Daily temperatures will be taken at the start and end of each day. CREATE administrators will monitor students and staff for symptoms and implement safety plan for those showing signs of Covid 19.  Staff or students who show signs will be isolated in the staff office, pending a response plan of action.

CREATE will notify FGSD administrators, CREATE staff, parents or guardians of possible exposure, and ensure students are socially distanced from quarantined students/staff – likely staff office will be the quarantine location. CREATE administration will work with FGSD nurse on applying FGSD’s health and safety plan.

CREATE will maintain a Contact Tracing Log at each site in Forest Grove (Fall 2020 and Spring 2021) and in Cornelius (Spring 2020) to track student groups and staff on specific days and times of the week. Students will be clustered into stable cohorts of 5-8 students per both high school sites in Forest Grove, and in Spring semester 2021 when middle school students are set-up in stable cohorts of 2 groups with 4 students each in Cornelius. Contact tracing will consistently follow each individual student in each stable cohort. The contact training log will include:

• Child’s name
• Drop off/pick up time
• Parent/guardian name and emergency contact information
• All staff (including itinerant staff, substitutes, and guest teachers) names and phone numbers who interact with a stable cohort or individual student.

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Update written Communicable Disease Management Plan to specifically address the prevention of the spread of COVID-19.

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Designate a person at each school to establish, implement and enforce physical distancing requirements, consistent with this guidance and other guidance from OHA.

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Include names of the LPHA staff, school nurses, and other medical experts who provided support and resources to the district/school policies and plans. Review relevant local, state, and national evidence to inform plan.

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Process and procedures to train all staff in sections 1 - 3 of the Ready Schools, Safe Learners guidance. Consider conducting the training virtually, or, if in-person, ensure physical distancing is maintained.

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Protocol to notify the local public health authority (LPHA Directory by County) of any confirmed COVID-19 cases among students or staff.

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Plans for systematic disinfection of classrooms, offices, bathrooms and activity areas.

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Process to report to the LPHA any cluster of any illness among staff or students.

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Protocol to cooperate with the LPHA recommendations and provide all logs and information in a timely manner.

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Protocol for screening students and staff for symptoms (see section 1f of the Ready Schools, Safe Learners guidance).

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Protocol to isolate any ill or exposed persons from physical contact with others.

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Protocol for communicating potential COVID-19 cases to the school community and other stakeholders (see section 1e of the Ready Schools, Safe Learners guidance).

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Create a system for maintaining daily logs for each student/cohort for the purposes of contact tracing. This system needs to be made in consultation with a school/district nurse or an LPHA official.

• If a student(s) is part of a stable cohort (a group of students that are consistently in contact with each other or in multiple cohort groups) that conform to the requirements of cohorting (see section 1d of the Ready Schools, Safe Learners guidance), the daily log may be maintained for the cohort.
• If a student(s) is not part of a stable cohort, then an individual student log must be maintained.

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Required components of individual daily student/cohort logs include:

• Child’s name
• Drop off/pick up time
• Parent/guardian name and emergency contact information
• All staff (including itinerant staff, substitutes, and guest teachers) names and phone numbers who interact with a stable cohort or individual student

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Protocol to record/keep daily logs to be used for contact tracing for a minimum of four weeks to assist the LPHA as needed.

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Process to ensure that the school reports to and consults with the LPHA regarding cleaning and possible classroom or program closure if anyone who has entered school is diagnosed with COVID-19.

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Protocol to respond to potential outbreaks (see section 3 of the Ready Schools, Safe Learners guidance).

OHA/ODE Requirements

Hybrid/Onsite Plan

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Serve students in high-risk population(s) whether learning is happening through On-Site, Hybrid (partially On-Site and partially Comprehensive Distance Learning models), or Comprehensive Distance Learning models.

FGSD has never referred students who are medically fragile, complex, and nursing-dependent students.

Medically Fragile, Complex and Nursing-Dependent Student Requirements

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All districts must account for students who have health conditions that require additional nursing services. Oregon law (ORS 336.201) defines three levels of severity related to required nursing services:

1. Medically Complex: Are students who may have an unstable health condition and who may require daily professional nursing services.
2. Medically Fragile: Are students who may have a life-threatening health condition and who may require immediate professional nursing services.
3. Nursing-Dependent: Are students who have an unstable or life-threatening health condition and who require daily, direct, and continuous professional nursing services.

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Staff and school administrators, in partnership with school nurses, or other school health providers, should work with interdisciplinary teams to address individual student needs. The school registered nurse (RN) is responsible for nursing care provided to individual students as outlined in ODE guidance and state law:

• Communicate with parents and health care providers to determine return to school status and current needs of the student.
• Coordinate and update other health services the student may be receiving in addition to nursing services. This may include speech language pathology, occupational therapy, physical therapy, as well as behavioral and mental health services.  
• Modify Health Management Plans, Care Plans, IEPs, or 504 or other student-level medical plans, as indicated, to address current health care considerations.          
• The RN practicing in the school setting should be supported to remain up to date on current guidelines and access professional support such as evidence-based resources from the Oregon School Nurses Association.
• Service provision should consider health and safety as well as legal standards.
• Work with an interdisciplinary team to meet requirements of ADA and FAPE.
• High-risk individuals may meet criteria for exclusion during a local health crisis.
• Refer to updated state and national guidance and resources such as:

• US Department of Education Supplemental Fact Sheet: Addressing the Risk of COVID-19 in Preschool, Elementary and Secondary Schools While Serving Children with Disabilities from March 21, 2020.
• ODE guidance updates for Special Education. Example from March 11, 2020.
• OAR 581-015-2000 Special Education, requires districts to provide ‘school health services and school nurse services’ as part of the ‘related services’ in order ‘to assist a child with a disability to benefit from special education’.
• OAR 333-019-0010 Public Health: Investigation and Control of Diseases: General Powers and Responsibilities, outlines authority and responsibilities for school exclusion.

OHA/ODE Requirements

Hybrid/Onsite Plan

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Establish a minimum of 35 square feet per person when determining room capacity. Calculate only with usable classroom space, understanding that desks and room set-up will require use of all space in the calculation.

CREATE is relocating to 2 sites in Forest Grove (partnership with Bienestar (www.bienestar-or.org and 2 sites in Cornelius (Spring 2021 semester, Neil Armstrong Middle School and Cornelius Public Library). Bienestar offers housing for farm-working, low-income families. There is a community room at Jose Arciga (address below) and a computer classroom at Juniper Gardens, addresses below. HS students will be divided into small groups of 5, with groups 1 and 2 attending Jose Arciga, and groups 3-5 attending Juniper Gardens.

HS Locations

Jose Arciga, Community Room (10 students) - 2922 19th Ave., Forest Grove, OR 97116

Juniper Gardens, Computer Classroom (15 students) - 2718 Juniper Street  Forest Grove, OR 97116 

Hours of operation Monday/Tuesday/Thursday/Friday from 9-3:30pm. 1x1 Teacher instruction 3-5pm by appointment. Students attend school 2 days per week from 9-12pm to work on classes. Students leave school to have lunch and prepare to work with CREATE Coaches online/remote on Enrichment Activities from 1-3pm. Students can select to continue working on their classes if they don’t want to participate in the Enrichment Activities. On Wednesdays, CREATE staff (coaches and teachers) will develop activities, assignments, and check-in with students online, while Bienestar custodians will deep clean classrooms and offices.

High school students Students will be clustered into groups of students and will attend school in two shifts and divided into 2 sites Juniper Gardens (15 students), and Jose Arciga (10 students)

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Support physical distancing in all daily activities and instruction, striving to maintain at least six feet between individuals.

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Minimize time standing in lines and take steps to ensure that six feet of distance between students is maintained, including marking spacing on floor, one-way traffic flow in constrained spaces, etc.

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Schedule modifications to limit the number of students in the building (e.g., rotating groups by days or location, staggered schedules to avoid hallway crowding and gathering).

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Plan for students who will need additional support in learning how to maintain physical distancing requirements. Provide instruction; don’t employ punitive discipline.

OHA/ODE Requirements

Hybrid/Onsite Plan

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Where feasible, establish stable cohorts: groups should be no larger than can be accommodated by the space available to provide 35 square feet per person, including staff.

• The smaller the cohort, the less risk of spreading disease. As cohort groups increase in size, the risk of spreading disease increases.

Contract Tracing Logs

CREATE will maintain a Contact Tracing Log at each site in Forest Grove (Fall 2020 and Spring 2021) and in Cornelius (Spring 2020) to track student groups and staff on specific days and times of the week. Students will be clustered into stable cohorts of 5-8 students per both high school sites in Forest Grove, and in Spring semester 2021 when middle school students are set-up in stable cohorts of 2 groups with 4 students each in Cornelius. Contact tracing will consistently follow each individual student in each stable cohort. The contact training logs will include:

• Child’s name
• Drop off/pick up time
• Parent/guardian name and emergency contact information

All staff (including itinerant staff, substitutes, and guest teachers) names and phone numbers who interact with a stable cohort or individual student.

Deep Cleaning

Deep cleaning will take place every afternoon from 1-3pm, and all day Wednesdays. CREATE will contract with Bienestar Custodial service for deep cleaning services. Staff will assist with sanitizing high touch services, encourage student handwashing and sanitizing, and alert students to health and safety guidelines posted in the classroom, clearly visible and bilingual messaging.

Stable Cohorts

MS Students (Spring Semester 2021) divided into 2 groups of 4 and by 2 sites, NAMS and Cornelius Public Library

-Onsite Instruction – 2 shifts (9-12pm)  

     -Students attend school onsite 2 days per week, 9-12pm

      -CREATE Coaches engage students in Enrichment Activities, 1-3pm.

-Teachers provide onsite, online instructional support, and offer remote/online 1-1 teaching appointments from 3-5pm.

Juniper Gardens - HS Student Schedule #1 – Group 3 (7 students) Group 4 (8 students) 

Jose Arciga - HS Schedule #2 Group 1 – (5 students) Group 2 (5 students)

NAMS/Cornelius Public Library – Middle School Students Group A – (5 students) Group B (5 students) – second semester 2021

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Each school must have a system for daily logs to ensure contract tracing among the cohort (see section 1a of the Ready Schools, Safe Learners guidance).

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Minimize interaction between students in different stable cohorts (e.g., access to restrooms, activities, common areas). Provide access to All Gender/Gender Neutral restrooms.

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Cleaning and wiping surfaces (e.g., desks, door handles, etc.) must be maintained between multiple student uses, even in the same cohort.

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Design cohorts such that all students (including those protected under ADA and IDEA) maintain access to general education, grade level learning standards, and peers.

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Staff who interact with multiple stable cohorts must wash/sanitize their hands between interactions with different stable cohorts.

OHA/ODE Requirements

Hybrid/Onsite Plan

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Develop a letter or communication to staff to be shared at the start of on-site instruction and at periodic intervals explaining infection control measures that are being implemented to prevent spread of disease.

• Consider sharing school protocols themselves.

CREATE will follow FGSD guidelines:

A letter outlining the instructional model, the rationale and vision behind it and specific infection control measures will be shared with all families in their native language through print and electronically when available. 

Additional communication regarding protocols will be shared with families and staff in August prior to the start of on-site instruction. 

Updated communication will be shared with families at least monthly or as updated information is available throughout the school year.

Communication with staff/students/stakeholders worksheet 7/6

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Develop protocols for communicating with students, families and staff who have come into close contact with a confirmed case.

• Consult with your LPHA on what meets the definition of “close contact.”

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Develop protocols for communicating immediately with staff, families, and the community when a new case(s) of COVID-19 is diagnosed in students or staff members, including a description of how the school or district is responding.

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Provide all information in languages and formats accessible to the school community.

OHA/ODE Requirements

Hybrid/Onsite Plan

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Direct students and staff to stay home if they, or anyone in their homes or community living spaces, have COVID-19 symptoms. COVID-19 symptoms are as follows:

• Primary symptoms of concern: cough, fever or chills, shortness of breath, or difficulty breathing.
• Note that muscle pain, headache, sore throat, new loss of taste or smell, diarrhea, nausea, vomiting, nasal congestion, and runny nose are also symptoms often associated with COVID-19, but are not enough in isolation to deny entry. More information about COVID-19 symptoms is available from CDC.
• In addition to COVID-19 symptoms, students should be excluded from school for signs of other infectious diseases, per existing school policy and protocols. See pages 9-12 of OHA/ODE Communicable Disease Guidance.
• Emergency signs that require immediate medical attention:

• Trouble breathing
• Persistent pain or pressure in the chest
• New confusion or inability to awaken
• Bluish lips or face
• Other severe symptoms

Arrival and Entry

● Students will arrive and wait outside and line up 6 feet apart before they are checked by staff for Covid 19 symptoms prior to entry.

-Students will be guided by staff to sanitize/hand wash before sitting down.

●Students will go directly to their assigned seat.

●Staff will be present at each entry point to visually screen students for symptoms. Hand sanitizer stations will be placed at the entry points. Signage recommended

Screening Students Upon Entry

● Staff will be assigned to each entry door to visually screen.

● When the screening indicates that a student may be symptomatic, the student is directed to the office. *Follow established protocol from CDP (see section 1a).

● Handwashing stations or hand-sanitizers will be placed by each entrance prior to student entrance to classes, or students will utilize classroom stations to wash hands.

● There are transportation specific screening protocols that must be followed. See section 2i for more information.

Logging for Contact Tracing

●An Administrator at each entry door will need to maintain contact tracing logs with information about each student who entered and other students with whom they came in contact during entry.

Screening Staff:

● Staff are required to report when they may have been exposed to COVID-19.

● Staff are required to report when they have symptoms related to COVID-19.

● Staff members are not responsible for screening other staff members for symptoms.

Exclusion Guidelines covid specific 7/6

l. Screening and responding worksheet 7/6

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Screen all students and staff for symptoms on entry to bus/school every day. This can be done visually and/or with confirmation from a parent/caregiver/guardian.  

• Anyone displaying or reporting the primary symptoms of concern must be isolated (see section 1i of the Ready Schools, Safe Learners guidance) and sent home as soon as possible.
• They must remain home until 72 hours after fever is gone (without use of fever reducing medicine) and other symptoms are improving.

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Follow LPHA advice on restricting from school any student or staff known to have been exposed (e.g., by a household member) to COVID-19 within the preceding 14 calendar days.

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Staff or students with a chronic or baseline cough that has worsened or is not well-controlled with medication should be excluded from school. Do not exclude staff or students who have other symptoms that are chronic or baseline symptoms (e.g., asthma, allergies, etc.) from school.

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Hand hygiene on entry to school every day: wash with soap and water for 20 seconds or use an alcohol-based hand sanitizer with 60-95% alcohol.

OHA/ODE Requirements

Hybrid/Onsite Plan

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Restrict non-essential visitors. Only allow visitors if six feet of physical distance between all people can be maintained.

Visitors and volunteers will be unable to work in schools, or complete other volunteer activities that require in person interaction, at this time. Adults in schools are limited to essential personnel only. Essential visitors must wash or sanitize their hands upon entry and exit. Visitors will be visually screened for symptoms during sign-in and will not be allowed to enter if symptomatic

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Visitors must wash or sanitize their hands upon entry and exit.

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Visitors must wear face coverings in accordance with local public health authority and CDC guidelines.

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Screen all visitors for symptoms upon every entry. Restrict from school property any visitor known to have been exposed to COVID-19 within the preceding 14 calendar days.

OHA/ODE Requirements

Hybrid/Onsite Plan

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Face coverings or face shields for:

• Staff who are regularly within six feet of students and/or staff

• This can include staff who support personal care, feeding, or instruction requiring direct physical contact.
• Staff who will sustain close contact and interactions with students.

• Bus drivers.
• Staff preparing and/or serving meals.

Facial Shields Facial shields are required and will be provided for:  

● CREATE Administration, Coaches, and Teachers

Facial Coverings Facial coverings are not synonymous with facemasks.

Facial coverings are required and will be provided for:

● Any staff within 6 feet of students

Facial coverings are strongly encouraged for:

● Staff that move among cohorts

Facial coverings are recommended for:

● All staff

o If they experience a disability that prevents them from wearing a face covering; o They are unable to remove the face covering independently; or o While sleeping. ● Face coverings cannot be required for use by children and should never prohibit or prevent access to instruction or activities

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Face shields or clear plastic barriers for:

• Speech Language Pathologists, Speech Language Pathology Assistants, or other adults providing articulation therapy.
• Front office staff.

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Face masks for school RNs or other medical personnel when providing direct contact care and monitoring of staff/students displaying symptoms. School nurses should also wear appropriate Personal Protective Equipment (PPE) for their role.

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Students who choose not to wear face coverings must be provided access to instruction.

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ADA accommodations: If a staff member requires an accommodation for the face covering or face shield requirements, districts and schools should work to limit the staff member’s proximity to students and staff to the extent possible to minimize the possibility of exposure.

OHA/ODE Requirements

Hybrid/Onsite Plan

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Protocols for surveillance COVID-19 testing of students and staff, as well as exclusion and isolation protocols for sick students and staff whether identified at the time of bus pick-up, arrival to school, or at any time during the school day.

-A designated primary isolation area will be used for students and staff who are symptomatic – staff office

 - Symptomatic students will remain at school until a designated adult can pick them up.

-Staff will be assigned to supervise students who are symptomatic and will need to maintain at least six feet of distance and wear facial coverings.

-Secondary isolation areas may be identified if/as needed.

- Logs must be maintained for every student who enters the health room, regardless of whether they are treated or sent home. Logs will include:

   o Name of student

   o Reported symptoms/reason for health room visit

   o Action taken

Exclusion Guidelines covid specific

Screening and Response Worksheet 

Isolation worksheet 7/7

Healthroom Utilization Wooksheet

PPE worksheet

WCHD directives worksheet

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Protocols for assessment of students, as well as exclusion and isolation protocols for sick students and staff identified at the time of arrival or during the school day.

• Work with school nurses, health care providers, or other staff with expertise to determine necessary modifications to areas where staff/students will be isolated.
• Consider required physical arrangements to reduce risk of disease transmission.
• Plan for the needs of generally well students who need medication or routine treatment, as well as students who may show signs of illness.

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Students and staff who report or develop symptoms must be isolated in a designated isolation area in the school, with adequate space and staff supervision and symptom monitoring by a school nurse, other school-based health care provider or school staff until they are able to go home. Anyone providing supervision and symptom monitoring must wear appropriate face covering or face shields.

• School nurse and health staff in close contact with symptomatic individuals (less than 6 feet) should wear a medical-grade face mask. Other Personal Protective Equipment (PPE) may be needed depending on symptoms and care provided. Consult a nurse or health care professional regarding appropriate use of PPE. Any PPE used during care of a symptomatic individual should be properly removed and disposed of prior to exiting the care space, and hands washed after removing PPE.
• If able to do so safely, a symptomatic individual should wear a face covering.
• To reduce fear, anxiety, or shame related to isolation, provide clear explanation of procedures, including use of PPE and handwashing.

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Establish procedures for safely transporting anyone who is sick to their home or to a health care facility.

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Staff and students who are ill must stay home from school and must be sent home if they become ill at school, particularly if they have COVID-19 symptoms.

• Symptomatic staff or students should seek COVID-19 testing from their regular physician or through the local public health authority.
• If they have a positive COVID-19 viral (PCR) test result, the person should remain home for at least 10 days after illness onset and 72 hours after fever is gone, without use of fever reducing medicine, and other symptoms are improving.

• Alternatively, a person who had a positive viral test may return to school when they have received two subsequent negative COVID-19 viral tests at least 24 hours apart and 72 hours have passed since fever is gone, without use of fever reducing medicine, and other symptoms are improving

• If they have a negative COVID-19 viral test (and if they have multiple tests, all tests are negative), they should remain home until 72 hours after fever is gone, without use of fever reducing medicine, and other symptoms are improving.
• If they do not undergo COVID-19 testing, the person should remain home until 72 hours after fever is gone, without use of fever reducing medicine, and other symptoms are improving.

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Involve school nurses, School Based Health Centers, or staff with related experience (Occupational or Physical Therapists) in development of protocols and assessment of symptoms (where staffing exists).

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Record and monitor the students and staff being isolated or sent home for the LPHA review.

  2. Facilities and School Operations

Some activities and areas will have a higher risk for spread (e.g., band, choir, science labs, locker rooms). When engaging in these activities within the school setting, schools will need to consider additional physical distancing or conduct the activities outside (where feasible). Additionally, schools should consider sharing explicit risk statements for higher risk activities (see section 5f of the Ready Schools, Safe Learners guidance).

OHA/ODE Requirements

Hybrid/Onsite Plan

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Enroll all students following the standard Oregon Department of Education guidelines.

-Students and families will be given the option to enroll in fully online distance learning or hybrid learning. 

-Students enrolled in hybrid learning will participate in in-person learning two days each week and online instruction two days each week.

-Hybrid learning and distance learning opportunities will utilize parallel planning, allowing symptomatic students to continue learning during a medical absence.

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Do not disenroll students for non-attendance if they meet the following conditions:

• Are identified as high-risk, or otherwise considered to be part of a population vulnerable to infection with COVID-19, or
• Have COVID-19 symptoms for 10 consecutive school days or longer.

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Design attendance policies to account for students who do not attend in-person due to student or family health and safety concerns.

OHA/ODE Requirements

Hybrid/Onsite Plan

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On-Site school students: Full-time and part-time students follow normal reporting policy and procedures.

 For students attending the hybrid model, twice a week check ins will prioritize two days of in person learning. Students not present for both days will be counted as present through at least one other method of two-way communication, including:

● Live Google or Zoom Classroom sessions

● Assignment submission

● Email communication

● Phone communication

For students in fully online learning, two-way communication on two of the 4 days of online learning may include:

● Live Google or Zoom Classroom sessions

● Assignment submission

● Email communication

● Phone communication

The designated attendance team will review individual and school-wide attendance data weekly.

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Full-Time Online and/or Hybrid school students: Full-time students who are enrolled in school and taking online and/or hybrid courses only are reported on an FTE basis using a standard record (ADMProgTypCd = 01) as identified in the Oregon Cumulative Average Daily Membership (ADM) Manual. This is an existing policy previously used in the online setting. As such, there should not be any need to reprogram student information systems to accommodate for this change and the addition of the hybrid setting.

• Note: Because the students in the online and/or hybrid setting do not regularly attend classes at the district facilities, the standard procedures for recording student days present and days absent cannot be effectively applied to those students. This will reduce accuracy of attendance data for the state while this is in effect.
• For the purposes of this section, please use the following definition and clarification: Online and/or Hybrid Check-in: The responsibility of taking attendance must be performed by the teacher of record. “Check-ins” with appropriately licensed instructional staff are two-way communications between the student and the teacher. A check-in does not include a student leaving a message on an answering machine or sending an email that does not receive a response from the appropriately licensed instructional staff by the end of the next school day.
• The student must check-in at least twice a week with their teacher(s) of record on at least two separate weekdays in order to be counted as present for all five days of that week.
• If the student only checks in once during the week, the student must be counted as absent for half of the scheduled week (2.5 days, if there are 5 days scheduled in the week).
• The student must be counted as absent for the entire week (5 days, if there are 5 days scheduled in the week) if they do not report in at all during the week.
• Note: If a district schedule is based on a 4-day school week, the student would still need to check in twice a week as described above in order to be counted as present for the entire week (4 days) and once a week to be counted as present for half of the week (2 days).
• Days in attendance may not be claimed for days in which the student did not have access to appropriately licensed instructional staff. The purpose of the rule regarding checking in with the teacher of record is to assure that the teacher can evaluate whether the student is making adequate progress in the course and the student has additional guaranteed opportunities to engage with a teacher. The responsibility of taking attendance must be performed by the teacher of record, not another staff member (e.g., the registrar or school secretary).

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Part-time students receiving online and/or hybrid instruction (not college courses): Students who are not enrolled full-time and are taking online and/or hybrid courses offered by the school district or charter school are reported as large group instruction (program type 4), unless they are an ESD-registered homeschooled or private school student receiving supplemental coursework in public school, which are reported as shared time (program type 9). The district may count up to 1 hour per day per course taken, provided appropriately licensed teachers for the coursework taken, are available and accessible to the student during regular business hours on each school day to be claimed. Because this is online and/or hybrid instruction, attendance is based on check-ins with the student’s appropriately licensed teacher(s) of record at least two times (on different days) during the school week.

OHA/ODE Requirements

Hybrid/Onsite Plan

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Update procedures for district-owned devices to match cleaning requirements (see section 2d of the Ready Schools, Safe Learners guidance).

● All students will be assigned a district-owned device for use in the school building.

● Students will have the option to take the device home for at-home use.

● Deployment of district-provided hotspots will continue to ensure adequate internet access for all families.

● Additional devices will be accessible for in-building use for students with broken devices or devices left at home.

● School devices will be cleaned and sanitized between each use.

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Procedures for return, inventory, updating, and redistributing district-owned devices must meet physical distancing requirements.

OHA/ODE Requirements

Hybrid/Onsite Plan

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Handwashing: All people on campus should be advised and encouraged to wash their hands frequently.

 Hand Washing: All students will have access to hand washing prior

to breakfast and lunch. Frequent opportunities for hand washing

will be provided throughout the school day. Hand washing will be

supplemented with the use of hand sanitizer.

● Equipment:. Equipment includes materials such as school supplies

(scissors, glue sticks), PE and recess equipment, Science Lab

supplies.

            o Sharing of supplies will be restricted whenever possible.

            o All shared equipment will be cleaned between users.

●Safety Drills: Safety drills at the start of the school year will be scheduled for both cohorts of students to participate:

            o September evacuation drill

            o Lockdown drill

            o Earthquake drill

Remaining drills will alternate monthly between cohorts.

Staff and students will follow distance requirements during exit of the building. Re-entry to the building will be through an assigned entry point to reduce incidental contact.

●Events:

Off-site field trips and events requiring visitors or volunteers have been canceled. In-school events will be modified to follow cohorting and social-distancing guidance. Use of the building by outside groups will not be allowed.

●Transitions/Hallway

Student cohorts will remain in the classroom with adult transitions when possible. Cohort classrooms will be assigned by building area/level to allow access to a single bathroom, drinking fountain and hand washing station throughout the school day.

● Personal Property:

All personal property brought to school will be kept by the student throughout the school day at their table. Students only need to bring their learning device provided by the district. Personal property (i.e., jackets) will also be kept at the student’s table.

● Restrooms are available for use, and staff will sanitize the bathroom after each student use.

Visual reminders will be used in all restrooms to encourage hygiene practices including:

● Handwashing techniques

● Covering coughs/sneezes

● Social distancing

● Facial coverings

● Covid-19 symptoms

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Equipment: Develop and use sanitizing protocols for all equipment used by more than one individual or purchase equipment for individual use.

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Events: Cancel, modify, or postpone field trips, assemblies, athletic events, practices, special performances, school-wide parent meetings and other large gatherings to meet requirements for physical distancing.

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Transitions/Hallways: Limit transitions to the extent possible. Create hallway procedures to promote physical distancing and minimize gatherings.

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Personal Property: Establish policies for personal property being brought to school (e.g., refillable water bottles, school supplies, headphones/earbuds, cell phones, books, instruments, etc.). If personal items are brought to school, they must be labeled prior to entering school and use should be limited to the item owner.

OHA/ODE Requirements

Hybrid/Onsite Plan

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Physical distancing, stable cohorts, square footage, and cleaning requirements must be maintained during arrival and dismissal procedures.

Arrival and Entry 

● Each student enter CREATE one-by-one, after getting checked for covid 19 symptoms.

● Upon entry, students will go directly to their designated learning table, where they will sit for the entire time.

● An Administrator will be present at each entry point to visually screen students for symptoms and track cohort data.

● Students identified as potentially symptomatic will be directed to the office. *follow plan outlined in 1a.

● All sign-in/sign-out tracking will be handled by Administrators and staff to reduce sharing of pen/paper.

● Students bring their own refillable water bottles, and personal items limited to only items essential to the instructional day. All items must remain in the possession of the student. Students will not share tables.

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Create schedule(s) and communicate staggered arrival and/or dismissal times.

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Assign students or cohorts to an entrance; assign staff member(s) to conduct visual screenings (see section 1f of the Ready Schools, Safe Learners guidance).

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Develop sign-in/sign-out protocol to help facilitate contact tracing:

• Eliminate shared pen and paper sign-in/sign-out sheets.
• Ensure hand sanitizer is available if signing children in or out on an electronic device.

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Install hand sanitizer dispensers near all entry doors and other high-traffic areas.

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Establish and clearly communicate procedures for keeping caregiver drop-off/pick-up as brief as possible.

OHA/ODE Requirements

Hybrid/Onsite Plan

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Seating: Rearrange student desks and other seat spaces to at least six feet apart; assign seating so students are in the same seat at all times.

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Materials: Avoid sharing of community supplies when possible (e.g., scissors, pencils, etc.). Clean these items frequently. Provide hand sanitizer and tissues for use by students and staff.

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Handwashing: Remind students through signage and regular reminders from staff of the utmost importance of hand hygiene and respiratory etiquette. Respiratory etiquette means covering coughs and sneezes with an elbow or a tissue. Tissues should be disposed of and hands washed or sanitized immediately.

• Wash hands with soap and water for 20 seconds or use an alcohol-based hand sanitizer with 60-95% alcohol.

OHA/ODE Requirements

Hybrid/Onsite Plan

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Keep school playgrounds closed to the general public until park playground equipment and benches reopen in the community (see Oregon Health Authority’s Specific Guidance for Outdoor Recreation Organizations).

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Students must wash hands before and after using playground equipment.

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Designate playground and shared equipment solely for the use of one cohort at a time. Disinfect between sessions and between each group’s use.

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Cleaning requirements must be maintained (see section 2j of the Ready Schools, Safe Learners guidance).

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Maintain physical distancing requirements, stable cohorts, and square footage requirements.

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Provide signage and restrict access to outdoor equipment (including sports equipment, etc.).

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Design recess activities that allow for physical distancing and maintenance of stable cohorts.

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Clean all outdoor equipment between cohorts.

OHA/ODE Requirements

Hybrid/Onsite Plan

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Include meal services/nutrition staff in planning for school reentry.

● Students will receive their lunch (free lunch) to take their lunch home. 

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Staff serving meals must wear face shields or face covering (see section 1h of the Ready Schools, Safe Learners guidance).

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Students must wash hands before meals and should be encouraged to do so after.

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Appropriate daily cleaning of meal items (e.g., plates, utensils, transport items) in classrooms where meals are consumed.

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Cleaning and sanitizing of meal touch-points and meal counting system between stable cohorts.

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Adequate cleaning of tables between meal periods.

OHA/ODE Requirements

Hybrid/Onsite Plan

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Include transportation departments (and associated contracted providers, if used) in planning for return to service.

CREATE does not provide transportation.

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Buses are cleaned frequently. Conduct targeted cleanings between routes, with a focus on disinfecting frequently touched surfaces of the bus (see section 2j of the Ready Schools, Safe Learners guidance).

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Develop protocol for loading/unloading that includes visual screening for students exhibiting symptoms and logs for contact-tracing.

• If a student displays symptoms, provide a face shield or face covering and keep student at least six feet away from others. Continue transporting the student.

• If arriving at school, notify staff to begin isolation measures.
• If transporting for dismissal and the student displays an onset of symptoms, notify the school.

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Consult with parents/guardians of students who may require additional support (e.g., students who experience a disability and require specialized transportation as a related service) to appropriately provide service.

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Drivers wear face shields or face coverings.

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Inform parents/guardians of practical changes to transportation service (i.e., physical distancing at bus stops and while loading/unloading, potential for increased route time due to additional precautions, sanitizing practices, and face coverings).

OHA/ODE Requirements

Hybrid/Onsite Plan

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Clean, sanitize, and disinfect frequently touched surfaces (e.g., playground equipment, door handles, sink handles, drinking fountains, transport vehicles) and shared objects (e.g., toys, games, art supplies) between uses multiple times per day. Maintain clean and disinfected (CDC guidance) environments, including classrooms, cafeteria settings, restrooms, and playgrounds.

● All frequently touched surfaces (e.g., door handles, sink handles, drinking fountains) and shared objects (i.g. toys, games, art supplies) will be cleaned between uses at least 3 times per day.

● Door handles, desks and tables will be cleaned between cohort groups

● Ventilation systems will be checked and maintained monthly by maintenance staff per Bienestar’s property management team, Cascade Management.

● HVAC systems will increase the maximum fresh air intake within the buildings. Teachers and staff are recommended to keep windows and doors open if possible. 

● All staff will be trained on touch point cleaning and appropriate use of disinfectants within their buildings. 

● Increased sanitization measures will be made in the buildings focusing on frequent touch point sanitization and fogging during the week. Staff and teachers are recommended to increase sanitization during the day within the classroom.

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Apply disinfectants safely and correctly following labeling direction as specified by the manufacturer. Keep these products away from students.

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Operate ventilation systems properly and/or increase circulation of outdoor air as much as possible by opening windows and doors, using fans, and through other methods. Do not use fans if they pose a safety or health risk, such as increasing exposure to pollen/allergies or exacerbating asthma symptoms. For example, do not use fans if doors and windows are closed and the fans are recirculating the classroom air.

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Consider the need for increased ventilation in areas where students with special health care needs receive medication or treatments.

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Facilities should be cleaned and disinfected at least daily to prevent transmission of the virus from surfaces (see CDC’s guidance on disinfecting public spaces).

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Air circulation and filtration are helpful factors in reducing airborne viruses. Consider modification or enhancement of building ventilation where feasible (see CDC’s guidance on ventilation and filtration and American Society of Heating, Refrigerating, and Air-Conditioning Engineers’ guidance).

OHA/ODE Requirements

Hybrid/Onsite Plan

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OAR 581-022-2220 Health Services, requires districts to “maintain a prevention-oriented health services program for all students” including space to isolate sick students and services for students with special health care needs.

CREATE’s plan has been drafted in collaboration with FGSD district nurse, district mental and behavioral health staff and Providence Medical Group. 

On-going health services 7/6

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Licensed, experienced health staff should be included on teams to determine district health service priorities. Collaborate with health professionals such as school nurses; SBHC staff; mental and behavioral health providers; physical, occupational, speech, and respiratory therapists; and School Based Health Centers (SBHC).

  3. Response to Outbreak

OHA/ODE Requirements

Hybrid/Onsite Plan

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Coordinate with Local Public Health Authority (LPHA) to establish communication channels related to current transmission level.

Response to outbreak plan WCHD directives worksheet 

CREATE will notify FGSD and FGHS Administration of possible outbreaks. Current plan outlines a process for reporting any suspected or confirmed cases of novel viruses to the FGSD district nurse. 

A district response team will review identified cases and follow an established emergency response framework.

Outbreak Response Worksheet 7/7

WCHD directives worksheet 

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Establish a specific emergency response framework with key stakeholders.

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When new cases are identified in the school setting, and the incidence is low, the LPHA will provide a direct report to the district nurse, or designated staff, on the diagnosed case(s). Likewise, the LPHA will impose restrictions on contacts.

OHA/ODE Requirements

Hybrid/Onsite Plan

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Follow the district’s or school’s outbreak response protocol. Coordinate with the LPHA for any outbreak response.

An updated Forest Grove School District outbreak response protocol is forthcoming, and CREATE will follow FGSD protocols.

● Weekly review of attendance data and reported symptoms by staff and students to determine a potential increase in rates.

● Report to and consult with LPHA with all confirmed COVID-19 cases.

● Temporarily dismiss students attending in-person learning;

● Communication with families regarding criteria that must be met in order for on-site instruction to resume.

Outbreak Response Worksheet 7/7

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If anyone who has been on campus is known to have been diagnosed with COVID-19, report the case to and consult with the LPHA regarding cleaning and possible classroom or program closure.

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Report to the LPHA any cluster of illness (2 or more people with similar illness) among staff or students.

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When cases are identified in the local region, a response team should be assembled within the district and responsibilities assigned within the district.

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Modify, postpone, or cancel large school events as coordinated with the LPHA.

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If the school is closed, implement Short-Term Distance Learning or Comprehensive Distance Learning models for all staff/students.

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Continue to provide meals for students.

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Communicate criteria that must be met in order for On-Site instruction to resume and relevant timelines with families.

OHA/ODE Requirements

Hybrid/Onsite Plan

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Plan instructional models that support all learners in Comprehensive Distance Learning.

Distance learning and in-person learning will be planned in collaborative teams, allowing for students (and the school community) to move between an in-person and distance learning model.  In the event of school closure, all students and staff will participate in distance learning temporarily.

Consult with LPHA for guidance on cleaning, sanitizing and disinfecting surfaces.

Follow LPHS guidance regarding the return of students and staff for on-site instruction.

Outbreak Response Worksheet 7/7

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Clean, sanitize, and disinfect surfaces (e.g., playground equipment, door handles, sink handles, drinking fountains, transport vehicles) and follow CDC guidance for classrooms, cafeteria settings, restrooms, and playgrounds.

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Communicate with families about options and efforts to support returning to On-Site instruction.

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Follow the LPHA guidance to begin bringing students back into On-Site instruction.

• Consider smaller groups, cohorts, and rotating schedules to allow for a safe return to schools.

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We affirm that our school plan has met the requirements from ODE guidance for sections 4, 5, 6, 7, and 8 of the Ready Schools, Safe Learners guidance.

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We affirm that we cannot meet all of the ODE requirements for sections 4, 5, 6, 7 and/or 8 of the Ready Schools, Safe Learners guidance at this time. We will continue to work towards meeting them and have noted and addressed which requirement(s) we are unable to meet in the table titled “Assurance Compliance and Timeline” below.

  4. Equity

  5. Instruction

  6. Family and Community Engagement

  7. Mental, Social, and Emotional Health

  8. Staffing and Personnel

List Requirement(s) Not Met

Provide a Plan and Timeline to Meet Requirements

Include how/why the school is currently unable to meet them

Not applicable – we have met all requirements.

Not applicable – we have met all requirements.