ALBERTA SCHOOLS’ ATHLETIC ASSOCIATION

3A BOYS PROVINCIAL VOLLEYBALL CHAMPIONSHIPS

INFORMATION PACKAGE 

 Holy Rosary High School

Lloydminster, AB

November 20th - 23rd 2024

Links for the Hudl broadcast will be provided on-site and on the ASAA Championship Website.

You can also click here for the link:

ASAA 3A Boys Volleyball Provincials - Holy Rosary 2024 | Sports | Schedule | Hudl

Team Registration:         

• Completed online by Monday, November 18th by 11:59pm
• Full info listed below under “Registration”

Captains Meeting:

• Minimum of 1 player per team attending must be in attendance
• Google Meet Online Meeting - Tuesday, November 19th 8:15-8:35 pm
• Agenda: CLICK HERE
• Meet link: CLICK HERE

Coaches Meeting:         

• Minimum of 1 coach per team attending must be in attendance

• Google Meet Online Meeting - Tuesday, November 19th 8:45-9:15pm
• Agenda: CLICK HERE
• Meet link: CLICK HERE

Team Practices

• If Coaches choose to book a practice time, they must email their preferred time slot to Ashley Fullarton (afullarton@lcsd.ca) .
• Practices will be assigned on a first-come-first-served basis
• Practices are optional and are not mandatory
• Practices will only be available at Holy Rosary High School as we do not have access to St. Thomas Elementary School until Thursday, November 21st
• Teams that participate in practices will receive their tournament packages at the start of practices
• Teams must bring their own volleyballs to their practice.
• 3A Boys Volleyball Practice Schedule

Team Photos

• Coaches must book their photo time by Monday, November 18th at 11:59pm. Any not filled in will be added at random by the host committee
• Photos will be scheduled on a first-come-first-served basis
• To book photos, please email Ashley Fullarton afullarton@lcsd.ca 
• Teams are to wear their jerseys for the photos
• Team Photos are mandatory
• Teams that did not have a practice on November 20th will receive their tournament package at their photos
• 3A Boys Volleyball Photo Schedule 2024

Opening Ceremonies

• 9:20-10:15 am
• Attendance by all teams is mandatory
• Non-team affiliates (bus drivers, parents, etc..) are to view the Opening Ceremonies from the track
• All Players and Coaches are to meet in the HRHS Library by 9:00am
• Please ensure all players and coaches bring a pair of clean indoor shoes to wear during the Opening Ceremonies
• Opening Ceremonies will be held in the HRHS gym

Games

• Games will be held at HRHS and St. Thomas Elementary School
• Games will begin on Thursday, November 21st and finish on Saturday, November 23rd
• Full schedule can be found here:
• ASAA 3A Boys Volleyball Schedule

Award Presentation

• All award presentations will be immediately following the respective games on Saturday, November 23rd.
• All award presentations will be at Holy Rosary High School;

ASAA 3A Volleyball Host Website: LINK HERE

Registration

• Registration deadline is Monday, November 18th at 11:59pm
• Registration will be complete by filling out a Google Form in addition to completing your registration on SRS.
• CLICK HERE FOR GOOGLE FORM REGISTRATION LINK HERE
• Form is also available on the Championship website (LINK SITE)
• Coaches will get their Team Packages at their scheduled practices times OR at their team photos if they choose to not practice

Reminder that the deadline to register your team for 3A Volleyball Provincials is: Monday,  November 18th at 11:59pm.

If you have any questions or need help with any part of your registration please contact Ashley Fullarton (afullarton@lcsd.ca)

Team Fees

•  Entry fee per team is $725.00 +$1.00 per athlete for the ASAA Loonie Fee
• This fee includes officials and medical personnel for the weekend
• Fees can be paid via cheque or online

• ASAA LOONIE FEE

• Please add $1.00 for each athlete on your roster to $725.00 fee

• PAYMENT VIA CHEQUE

• If you are paying by cheque, please drop the cheque off a the registration ASAA Loonie Fee
• All cheques can be dropped off at the team’s Wednesday, Nov 20th practice.
• All cheques are to be made payable to: LRCSSD#89
• Mailing Address: Holy Rosary High School ℅ Amanda Stepanick 6611B 39 Street Lloydminster, Alberta T9V 2Z4

• ONLINE PAYMENT

• If your school would prefer to make payment online please go to the following link. Reminder to add the proper Loonie Fee to your payment and to include which school you are paying for.
• https://lcsd.schoolcashonline.com/Fee/Details/5018/387/False/True

Team (player and team staff) accreditation will be provided to teams upon arrival. Only those with accreditation will be admitted without charge.

TOURNAMENT DAY & WEEKEND PASS RATES for November 21st, 22nd & 23rd at all locations:

All Fans will have the opportunity to purchase passes for ASAA Provincial Championships (all prices are in CAD and include service fees but do not include GST):

(ASAA Provincial Basketball, Team Handball, Volleyball Rates)

• Day Pass - $11.62
• Weekend Pass - $28.60

As per the ASAA Memo on November 5th 2024. Re: Ticketing Partner Media Release

Please note that passes will only get the ticket holder into the event for which they pay (i.e. they cannot use a ticket purchased at 1A boys volleyball to get into 4A volleyball). Ticket holders must get their tickets scanned when exiting and re-entering a venue.
Also note that Provincial Championships hosts are being instructed to not accept cash. Please ensure (to your utmost) that your communities are aware and that spectators prepare accordingly (family members can arrange for purchasing tickets for seniors etc.).

CLICK HERE TO PURCHASE ADMISSION

Some ticketing FAQs:

• How do I purchase tickets?
• How do I access my tickets after I’ve purchased them?
• How do I get in the venue with my ticket?
• How can I transfer or share my tickets?
• How do I get a refund?

All results can be found on the ASAA 3A Boys Volleyball Championship Website

CLICK HERE for the link or scan the QR code (QR codes are also in coaches registration packages as well as throughout HRHS & St. Thomas.

• If Coaches choose to book a practice time, they must email their preferred time slot to Ashley Fullarton (afullarton@lcsd.ca)
• Practices are to be booked prior to 11:59pm Noon on Monday, November 18th 2024
• Practices will be assigned on a first-come-first-served basis
• Practices are optional and are not mandatory
• Practices will only be available at Holy Rosary High School as we do not have access to St. Thomas Elementary School until Thursday, November 21st
• Teams that participate in practices will receive their tournament packages at the start of practices
• Teams must bring their own volleyballs to their practice.
• North Gym (Closest to HRHS Commons); South Gym (Closest to PE office)

One hour practice time slots will take place on Wednesday, November 20th:

Practice Schedule

The Pre-Tournament Coach Meeting is MANDATORY.

Please refer to the ASAA Handbook Page 46 for more information.

Date: Tuesday, November 19th 2024

Time: 8:45-9:15pm

Site: Google Meet (CLICK HERE FOR LINK)

Chairs: Ashley Fullarton & Chelsea Steinley

Agenda: Set by Host Committee  

Participants: Host Chairs, All Coaches & ASAA Representative

Date & Time: Thursday, November 21st 2024 at 9:20am (All teams must be in the Library by 9:00am)

Site: Holy Rosary High School

Team Pictures: Team photos will be taken before and after Opening Ceremonies. These will be taken on the stage located to the left of the main front doors of Holy Rosary High School. Teams will then move to the library to wait for Opening Ceremonies in this area. Photo schedule is available here: TEAM PHOTO SCHEDULE               

Dress: Please have your team dress in their team gear for the Opening Ceremonies.  We are a hat-free facility so no headgear will be permitted during the opening ceremonies. All teams are to wear clean indoor gym shoes for the Opening Ceremony to help keep our gym floor clean between games.

Program: Teams will be lined up (order TBD) in the library and will parade into the gym as they’re introduced.

• Parade of Athletes - Athletes will then sit in assigned spots.
• Welcome & Housekeeping Information
• Land Acknowledgement
• O’Canada
• Team Competition (Hosted by HRHS SLC-Raider)
• HRHS Host Chair Welcome Address
• ASAA Remarks
• Athletes’ Oath-HRHS Sr Boys Volleyball Players
• Closing Remarks and Good Luck!

Championship clothing will be available throughout the tournament. Northwest Designs  is our official clothing sponsor and has provided us with the clothing for this event.  Information on items and pricing is provided on the Championship Website.

Cash & card will be accepted.

Apparel will be for sale in the Commons (located inside the front doors) of Holy Rosary High School at the following times:

Times are TBA based on direction from Northwest Designs. Please check the official championship website to confirm times.

Change Rooms:

Change rooms are clearly labeled at all locations.

Practice and Pre-Game Warm-Up Volleyballs: 

Each team MUST bring their own volleyballs for practice or pre-game warm-up. There should be no volleyballs anywhere but in the gyms.  

*** Note:

• At Holy Rosary High School we have access to the indoor running track. Teams may use this for their warmups however, no volleyballs are to be on the track (dynamic stretching warmup only).
• At St. Thomas, the indoor track is not to be accessed by teams as this is where the coach/ref area is.

Recycle and Garbage Containers:  

Recycle and Garbage containers will be located in each facility. Please use these.

Game Time Procedure:

• While your team is waiting for their game, please ask them not to bounce balls in any areas (hallway, commons, etc..) while other games are in progress.  
• Teams will have 10-15 minutes for their warm-up prior to each match.
• Please ensure that rosters and line-ups are filled out as quickly as possible prior to the start of each match.
• The tournament host will choose the warm up music - team playlists will not be used.

Facilities Chairs:

Each venue will have a site supervisor who will be present during all games. The site supervisors will report directly to the Facilities Chair(s). The site supervisors will oversee the game and spectator areas. If you have any questions, concerns or problems see the Site Supervisor. They will be identifiable by their volunteer lanyards, along with other provincial volunteers and committee members.If you have any questions or concerns about our Facilities, please contact our Facilities Chairs.

Quinton Steinley (qsteinley@lcsd.ca)

Mitch Cherry (mcherry@lcsd.ca)

Awards ceremonies will occur immediately following each of the Saturday medal games. Teams will be directed where to line up at the conclusion of each game.All medal games will be held at Holy Rosary High School.

In accordance with ASAA tradition, the Team Sportsmanship Awards will be presented by the ASAA to the recipient school shortly after the competition at an agreed-upon date between the school and the ASAA.  

Awards to be presented: 

Team photos will be taken at Holy Rosary High School before the Opening Ceremonies Thursday, November 21st). To sign-up for your time please email Ashley Fullarton (afullarton@lcsd.ca) before 11:59pm on Monday, November 18th. The full schedule will be posted on the Championship Website

Click here for full photo schedule

In addition, team photos will be taken immediately following Championship matches. There will also be photos taken throughout the tournament and posted/shared on the Championship Website throughout the weekend.

Concession:

There will be a concession run at Holy Rosary High School only - this will include various snack food items.

• Concession Hours:

• Thursday, November 21st 1:00-6:00pm
• Friday, November 22nd 1:00-6:00pm
• Saturday, November 23rd 11:30-6:00pm

Coach/Ref Rooms:  

There will be two hospitality rooms available for the duration of the tournament:

• Holy Rosary High School

• located in the Equipment Room off the gym (south side furthest from the commons beside the PE office)

• St. Thomas

• Located on the track above the gym

The Coach/Ref rooms will be available for Officials & Coaches only.

There are two key functions of the Grievance/Discipline Committee at ASAA provincials. The first function is to deal with matters that occur during competition, typically discipline/conduct issues, and appeals that may arise from ejections. The second function is to handle any other matters that arise that require dispute resolution.  

Members of the committee are:

Jeremy Blais (HRHS Principal) - jblais@lcsd.ca

Quinton Steinley (St. Thomas Vice Principal) - qsteinley@lcsd.ca

Mitch Cherry (HRHS Vice Principal) - mcherry@lcsd.ca

Head Official - as appointed by Volleyball Alberta

Officials:  

Tournament officials are supplied through the ALBERTA VOLLEYBALL ASSOCIATION. The tournament assignor will be present at the coaches meeting to review any specific areas of attention for game conduct. Please remember that many of the game officials will be members of the ATA and the ATA Code of Conduct must be respected at all times.

Minor Officials:  

Minor officials (line judges and scorekeepers) are students from Holy Rosary High School. Please treat them with respect and understanding; they are volunteering to help make the event run as smoothly as possible. Each scorekeeping table will be supervised by facility managers.

If you have any concerns with the scorekeeping, our Scorekeeping Chair will address it through the Officials and/or Site Supervisors. Do not direct comments to the minor officials.  Spectators will not address any officials/minor officials at any time. Any questions and concerns can be directed to the Scorekeeping Chair directly.

Scorekeeping Chair:

Trent Kusch - tkusch@lcsd.ca

Teams must provide their own medical supplies and plan to do their own taping.

Ice will be available at all venues if needed.

There will be a qualified Athletic Therapist available throughout the competition who will be housed at HRHS but will travel from site to site on an on-call basis. Please let the site supervisors in your gym know if they are needed and are not currently in your gym.

Site Supervisors are able to assist you in accessing further medical attention when required. The Lloydminster Hospital is no more than a 5 minute drive from both gyms.

Discipline and Misconduct:

Breaches of the ASAA Code of Ethics are treated seriously, and as host, [we] are required to report any breaches to the ASAA office where action may occur. A portion of the ASAA Code of Ethics states “Any conduct, including, but not limited to ejections, fighting and drugs and alcohol use, that results in dishonor to the athlete, the team, the school or the ASAA will not be tolerated” (Pg. 20-21).  Any unsportsmanlike or violent behavior (e.g. fighting) that results in an ejection of an athlete or coach from play in an ASAA provincial championship competition shall result in a suspension from the next scheduled match of the current season, where match is understood to mean game, match, round, bout, etc. as appropriate per sport.

Head Coach's responsibility for Team Discipline:

The following is the ASAA statement on discipline:  

The head coach, as a representative of the school, is responsible for the conduct of all persons comprising the school’s team including assistant coaches, players, and bench personnel.  

• For a coach to address, or permit anyone on his/her bench to address uncomplimentary remarks to any official during the progress of a provincial championship, or to indulge in conduct that might incite players or spectators against the officials, is a violation of the rules of the game and must likewise be considered conduct unworthy of a coach.  
• Behavior by any member of a team, including all bench personnel, deemed objectionable conduct as defined in the rule book shall be immediately subject to the penalty prescribed in the rule book for such an offense.  
• Expectations of Player and Team Staff Conduct:

• Conduct themselves in a positive nature/manner during, before, and after the game  
• Offer positive feedback to opponents during the game  
• Shake hands before and after the game  
• Be courteous, polite, and friendly  
• Show good sportsmanship during the game  
• Show concern, respect, or empathy for an opponent  

Discipline/Appeal Committee 

All ASAA provincial championship hosts will convene a discipline/appeal committee. The committee will have the authority to address issues of a serious nature that may occur before, during or after a provincial championship match, or to hear appeals of the automatic suspension resulting from an ejection.

Dress Code 

Appropriate and respectful clothing is required at all times during both tournament play and in the practice areas.  Coaches are responsible for making sure that their players comply with an appropriate and respectful dress code.  Failure to comply will result in the player not being allowed to participate until suitable attire is worn. Changing on the court is not permitted. There will be no exceptions.

Conduct of Spectators

Site supervisors will monitor and manage all spectators and address unacceptable behaviors.  However, if required, participating teams will be made responsible for their own spectators and as such become responsible to assist in the discipline of spectators.  Any spectators not acting accordingly will be asked to leave the facility. Air horns and other artificial noisemakers will not be allowed. Spectators should show good sportsmanship and consistently give positive feedback to players, coaches, and officials.

Artificial Noisemakers 

Artificial noisemakers are not permitted during provincial championship tournaments/events. These noisemakers may include but are not limited to: air horns, cow bells, plastic tube horns, garbage can lids (ASAA Policy Handbook p. 18-19).  The provincial championship host shall have the authority to eject from the competition facility individuals who, following a warning, refuse to comply with this requirement.

HRHS- Use the Student Parking Lot at the front of the building

École St. Thomas- Use the Street Parking on 35th Street

Busses - Please use street parking before 3:30pm at both locations. Feel free to have athletes dropped off at the doors of the building but then please use street parking before 3:30pm on weekdays. In the evenings and on weekends you may use the parking lots.

*Please be mindful of the fact that classes are in session for both HRHS and St. Thomas on Wednesday, Thursday & Friday of Provincials.

Please provide for every team you feel like you can accurately evaluate based on your own experience or observations throughout the provincial event.  You do not need to evaluate every team.

5 Point Rubric Definition:

Evidence that might be included in the notes sections: positive/negative behavior of the fans, positive/negative behavior of athletes and/or adults associated (please don’t give specific names just a general overview of the team), noticeable acts that are seen throughout the event both on and off the court, how officials were treated.

***A copy of the rubric will be included in teams registration package***

Border Inn and Suites (Across street, West of Lloydmall)

Address: 5411 44 St, Lloydminster, AB T9V 0A9

Phone: (780) 875-4404

High school provincial Boys Volleyball - Nov 20, 21, 22  (Wed, Thur, Fri nights)

Rate: $115.00 + tax

Booking Code: Holy Rosary High School Volleyball Provincials

Deadline to book by:Nov. 20 / 2024  

Breakfast:Included with stay

Pool:Yes

Notes:4 rooms blocked with 2 queen beds; another 16 rooms blocked with 1 Queen bed + 1 pull out couch.

Gold Circle Inn  (Beside Wendys)

Address: 5610 44 St, Lloydminster, AB        T9V 0B6

Phone: (780) 875 6940

High school provincial Boys Volleyball - Nov 20, 21, 22  (Wed, Thur, Fri nights)

Rate: $145.00 + tax

Booking Code:Holy Rosary High School Volleyball Provincials

Deadline to book by: Nov. 10 / 2024  

Breakfast:Included with stay

Pool:No

Notes:20 rooms blocked with 2 queen beds; another 7 rooms blocked with 1 King bed.

Royal Hotel (beside Holiday Inn)

Address:  5620 44 St, Lloydminster, AB        T9V 0B6

Phone: (780) 875 6113

High school provincial Boys Volleyball - Nov 20, 21, 22  (Wed, Thur, Fri nights)

Rate:$115.00 + tax

Booking Code:Holy Rosary High School Volleyball Provincials

Deadline to book by: Nov. 13 / 2024  

Breakfast:No.  However there is a restaurant on site.

Pool:No

Notes:20 rooms blocked with 2 queen beds. Cancellation free within 24 hrs of the first night stay.

Meridian Inns and Suites

Address: 8150 45 St, Lloydminster, AB T9V 3R8

Phone: (780) 875-3030

High school provincial Boys Volleyball - Nov 20, 21, 22  (Wed, Thur, Fri nights)

Rate: $119 + tax

Booking Code: Holy Rosary High School Volleyball Provincials

Deadline to book by: Nov 13 / 2024

Breakfast:Included with stay

Pool:No

Notes:        15 rooms -  2 queen beds rooms blocked, 48 hours no charge cancellation prior to check in.

Each team will receive a copy of the Emergency Action Plan in their Registration Package. It can be found at the following link CLICK HERE as well as being posted on the Championship Website.