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Board Meeting Minutes
Wednesday, December 18, 2019
In Attendance: Steve Wright, Hal Brockman, Alan Smith, Jacob Campbell, Randy Grant
Excused: Mike Pagalan (flu), Meg DuMez (work), Dave Cook (NY), Noel (work)
Guests: Nyssa Walsh, Webmaster
Profits down b/c expenses up
What to do with strollers? Put all in back (10 - regular runners with strollers complained)
Revenue up (Columbia Bank and Foot Traffic revenue outstanding); 2019 expenses way up because of double billing for shirts (2018 and 2019)
Overall profit down about 16%
Loss of World Forestry Center for pre-start area; looking at zoo facility for 2020.
Need replacement for Alan
Highlights to prep for Dec. meeting (3rd Wednesday -- 12/18)
Awaiting data from Mark for his 3 race events.
Jacob will further review with Steve
Will review in 2020.
Does existing budget policy cover?
Do we need a policy for mdse for sale?
Advance purchase waiver?
Better enforce existing policy?
MOTION APPROVED: Add to RD manual a policy requiring multi-year purchases to have board approval
Can we change some fixed costs to variable costs? Reduce shirt costs? Medal costs?
President -- Steve
VP Admin -- Alan
Interim treasurer -- Dave Cook
Check of unknown amount to be deposited at Wells Fargo into a short-term CD until board has opportunity to determine use of funds
Meet to discuss
Work with RDs for performance improvement plans
Deep dive over next 4 months of each in red (July 4, Dual Duel, Greenway, Blue Lake) -- Quicken data, talk to RD, where can we cut costs, how can we improve revenue, participation?
Steve will consult with Ruth Green first.
Nyssa: Lots of questions -- will meet Steve for coffee
Randy: Event Lockers company
Medal attachments for age group place
Gone for January meeting
Jacob: Wants to meet with Karen about financial system