Southern Alameda County Adult Education Consortium
Ohlone Community College District Fremont Unified School District
New Haven Unified School District Newark Unified School District
Mission Valley Regional Occupation Program
Leadership Meeting NOTES
January 25, 2024
1:30pm-2:30pm
Room 21, Fremont Adult and Continuing Education, 4700 Calaveras Avenue, Fremont, CA
Meeting Norms Assume positive intent Be present and on task Share openly with the group & ask clarifying questions One voice at a time Be on time | Consensus: Fist to Five Five: strong support and ready to get involved/lead Four: strong support, but not ready to get involved/lead Three: can live with decision Two: Some concerns with the decision & would like to ask questions One: Strong opposition, but you can try to convince me Fist: strong opposition &willing to “die on this hill” |
Agenda
PUBLIC COMMENTS: Members of the audience may comment on matters that are and are not on the agenda. Each speaker will be allowed up to a maximum of three minutes (or less at the discretion of the SACC Co-Chairs) |
Present:
Heidi McFadden, Andrew Lamanque, Chris Jensen, Julie Calderon, Eric Barron, Jacki Sprague, Lisa Gonzalves, Roxsan Agront
CAEP
January 2024
- Jan 31: Student Data due in TOPSPro (Q2)
- Jan 31: Employment and Earnings Follow-up Survey
February 2024
- Feb 28: Preliminary allocations for 2024-25 and 2025-26 released by this date.
March 2024
- Mar 1: 21/22 and 22/23 and 23/24 Member expense report is due in NOVA. (Q2)*
- Mar 31: 21/22 and 22/23 and 23/24 Member Expense Report certified by Consortia in NOVA (Q2) *
- Mar 31: End of Q3
April 2024
- Apr 30: Student Data due in TOPSPro (Q3)
- Apr 30: Employment and Earnings Follow-up Survey
May 2024
- May 2: CFAD for 2024-25 due in NOVA *
WIOA
Deliverable Name | Submit To | Date Due | |
California Accountability Training | CASAS (5520) | 01/31/2024 | |
Annual Renewal: Universal Entity Identifier (UEI)/System for Award | OTAN | 01/31/2024 | |
Second Quarter Data Integrity Report | CASAS (5520) | 01/31/2024 | |
Second Quarter Data, TOPSPro Enterprise | CASAS (5520) | 01/31/2024 | |
Second Quarter Employment and Earnings Follow-up Survey | CASAS (5520) | 01/31/2024 | |
Second Quarter Expenditure Claim Report | OTAN | 01/31/2024 | |
WIOA, Title II: AEFLA Program Implementation Survey | CASAS (5520) | 03/31/2024 | |
Integrated English Literacy and Civics Education Report | CASAS (5520) | 04/30/2024 | |
Recertification for Citizenship Interview Test *Required only if administering the Citizenship Interview Test | CASAS (5520) | 04/30/2024 | |
Heidi reviewed the CAEP deliverables, making note of the upcoming preliminary allocations and the potential need for an Allocation Amendment later in the year based on actual funding received from the state vs. projections.
- School Updates
Newark’s ESL classes are full. They opened new classes for overflow students. Julie said they may have some room in evening classes and will check in the her secretary regarding referrals from other schools.
Chris Jensen from Ohlone College brought new flyers that advertise both FACE’s and Ohlone’s Community Education classes as well as Ohlone for Kids. He invited other consortium schools to join in with the next flyer if they are interested and have community education classes they wish to advertise.
Cliff Adams-Hart from MVROP mentioned that the adult welding class is starting next week. He noted that the President from Ohlone visited the MVROP campus.
Andrew Lamanque from Ohlone College mentioned that ESL enrollment is way up, that they’ve opened new classes including new sections at the Newark campus and hired new instructors. Overall enrollment is up even though they are having issues with bots and online enrollment.
Eric Barron from New Haven mentioned that they are in the final stages of getting their GED testing room set up and validated by Pearson Vue. He will coordinate dates/times for ESL testing with FACE. ESL registration starts next week at New Haven. They are also in the middle of some great PLC work with their instructions. They meet once per month for this work. Eric is also interested in starting to tackle facility improvements at their site.
- February SACC Summit Discussion- Date Change?
We have cancelled the February SACC Summit, but discussed holding it later this year, potentially at Ohlone. April 26 came up as a potential date. Workgroup leaders will ask their workgroups what their thoughts are on holding another summit in the spring as well as what potential topics they would like to discuss.
- Workgroup Agendas/Topics/Updates
- ESL- Discussion re AE ESL classes at Ohlone- Upcoming workgroup meeting will be held on March 8 from 1pm-3pm. ESL workgroup has discussed hosting an adult school class to capture lower-level ESL students at Ohlone College.
- ABE/ASE- No date has been scheduled for a workgroup meeting, but Jacki is working on it and has sent out a survey
- CTE- The CTE workgroup meeting will be held February 23 from 1pm-2:30pm at FACE. Discussions will be around how we can create pathways from the adult schools into Ohlone College.
- Consortium Data in TopsPro
Heidi showed everyone a sample of the consortium data in TopsPro and noted that we can use this as a tool for our upcoming Three-Year plan and that it’s important to review how we are doing as individual schools but also as a consortium with our data.
- ELL Healthcare Pathways Updates
Heidi distributed the ELL Healthcare Pathways flyers and asked everyone to help recruit their ELL students for these pathways. If students take the bridge class, successfully take and pass the CTE class and participate in the simultaneous support course, they will earn a tuition refund.
- For the Good of the Order
Job and Resources Fair will take place on Tuesday, March 19 from 10am-1pm.