AIGA Louisville must come first. You are loyal to your board, community, and chapter. You do not use AIGA for any personal gain. You do not make personal use of AIGA or any of its assets.
As a board member, you must avoid conflict of interest, seek advice responsibly, and avoid self-dealing. You have a responsibility to recuse yourself from conversations about any conflict involving yourself.
Board members should remain committed to the organization and its mission. You will not publicly contradict the organization and must be a representative with integrity in the AIGA Louisville community.
The Board of Directors is responsible for executing all activities and communications of the chapter. Directors should feel empowered to create a structure of supporting staff to help fulfill the goals and responsibilities assigned to his or her position. The Board of Directors is encouraged to delegate responsibilities to co-directors and committee members, as needed.
The AIGA Louisville President establishes and conveys the vision of the board of directors while serving as the primary contact between the Chapter and the National Office. This person is expected to preside at all board meetings and business meetings of the chapter. They are responsible for running the board meetings, setting the agenda, and keeping the board focused on its objectives. They also direct and manage all chapter activities, programs, and services. The aim is to support the goals of the board members individually while keeping the overall pulse of the chapter, programming, and community needs. The president considers special projects and the long-range goals of the chapter.
Each year the President must ensure that the IRS form 1023 is complete and certificate of completion is sent to Nationals. This person must also file an Annual Report with the state and with Nationals. Lastly, they are responsible for updating the board members through Nationals.
The Vice President works directly with the President to assist in maintaining the direction of the board of directors. This person is responsible for working with the entire board to ensure that the goals of the chapter are being met. This individual has served on a non-profit board in the past and brings community connections to the position in regards to supporting membership and sponsorship initiatives.
The Treasurer is a current Board Member who oversees the financial stability of the chapter to ensure that the array of the chapter’s programs, activities, and plans are viable. The Treasurer works with the President, Vice President, Marketing & Communication Director and the Director of any program/workshop or event, and or any Director that needs financing.
The duties of the Treasurer are to:
The Secretary works with the President, Vice President, and Treasurer to review event proposals and budgets, make decisions regarding Chapter policy, and provide guidance for the Board of Directors and the Chapter as a whole. The Secretary is responsible for keeping all Board members up-to-date on pertinent dates and details.
The Secretary may also assist administrative assistance to the chapter, managing all details and communications relating to chapter operations. They maintain accurate accounts and records of all chapter activities, events, internal communications, meetings, and board member information, including the preparation of status reports, agendas, and meeting minutes. The director also manages the filing of board reports with the National office.
The Communications Coordinator is responsible for keeping our membership and community informed about the happenings of the Chapter and AIGA. This person oversees all outgoing Chapter communications from printed materials to web content to social media and newsletters. They work closely with the Web/IT Director Events Coordinator to properly promote upcoming Chapter events.
Responsibilities include:
The Digital Media Director facilitates and maintains the chapter’s websites and email campaigns as well as the setup of new email accounts. They work closely with the Communications Director to keep all channels of communication up to date and messaging consistent across platforms. This position reports to the Communications Director.
The Membership Director works to recruit new members, maintain current members, and organize all membership data through the membership database. This person is the direct point of contact for all members, serving to answer questions, make connections, and encourage involvement.
The Community Engagement Chair helps support the Membership Director in building and sustaining relationships with the community at large and local chapter members. This person works to forge valuable connections between our local chapter and local businesses, other creative organizations, potential sponsors, volunteers, student groups, and educators. This person will work to advance the chapter’s visibility and to raise awareness of the role of design in the business world. This board member serves as the initial point of contact for volunteers, however individual board members are responsible for managing their own volunteers once a match has been made. They ensure that volunteers feel appreciated, and track participation for possible future recruitment to committee or board service.
The Education Chair facilitates personal, professional, and technical growth among Louisville’s design community. The Education Chair, with the support of a self-designated committee, is responsible for:
The Education Chair leads that committee’s efforts, coordinating closely with the Programming, In-House, and Diversity, Equity & Inclusion.
The Sponsorship Chair manages fundraising and sponsorship sources. This person is responsible for identifying, contacting, and soliciting potential cash and in-kind donors for Chapter events and programs. They work closely with the Programs Director to establish a calendar and identify potential sponsors for activities throughout the year. They will fosters relationships with representatives of allied fields who service the design community to encourage cash or in-kind sponsorship of events or long-term sponsorship opportunities
The mission of the In-House Director of AIGA Louisville is to support, engage, and empower all persons interested or involved with in-house positions. Support manifests in connecting with and encouraging all, whether they work alone or with many; designers to directors.
Goals
The Diversity, Equity & Inclusion Chair's primary responsibility is to identify opportunities and develop programs that support the initiative within the local community. The goals are to raise awareness in the community through engagement, programming, and communications, offer guidance to the organization and its members, and participate in purposeful dialogues and activities.
The Program Director leads the programming committee (including, but not limited to the Education Chair, Special Events Chair, DE&I Chair) to conceive, plan, and produce the programs, events, speaking engagements, and workshops of the local chapter. The goal is to coordinate and oversee the planning and staging of these events, and ensure they reflect AIGA’s national mission and the needs and goals of the local chapter and the graphics community.
The Events Coordinator reports to the Programming Director and relies heavily on the Communications Director to properly promote upcoming Chapter events. This person is responsible for assisting the Programming Director in the day-to-day details of events (including but not limited to venue, catering, speaker arrangements, etc.). They may also assist with volunteers at events if the event has such need.
The Special Events Chair coordinates and oversees the planning and staging of significant Chapter events that require long term planning, namely the 100 Show and Design Week. This person also works closely with the Programming Director to develop and support regular programming activities.