EarthDayBerks@gmail.com                 www.EarthDayBerks.org         2021 Food Vendor Application 20-12-30

Berks County Earth Day Committee

Food Vendor Contract and Application

Dear Food Vendor:

Earth Day 2021 is the 50th anniversary of Earth Day redo. We are planning for a great event in Reading’s City  Park. The Berks County Earth Day Committee (BCEDC) is approaching you as a potential food vendor at our  event. We are inviting food vendors who provide delicious, nutritious, and properly prepared food, and who  also appreciate and honor our efforts to reduce, reuse, recycle, and compost during the event.  

DETAILS:

Date: Sunday, June 13, 2021                 RAIN or SHINE!         Time: 11am to 5pm

Location: City Park, Reading, PA 19602  

CONTRACT:  

All Food Vendors must sign a contract (enclosed) with the Berks County Earth Day Committee (BCEDC)  to serve throughout the day on Sunday, June 13, 2021. The City of Reading and the BCEDC reserve  the right to approve all vendors and selection of goods/services offered. Applications accepted on a first  come, first serve basis.  

PRODUCTS AND CONTAINERS:  

Food Vendors must submit prices and menus for approval, as well as the type of napkins, cups, and utensils  to be used. We encourage you to find ways to reduce the trash you generate during this event. This includes  using items made of recycled materials, like napkins and paper plates, or organic materials like bamboo. The  Restaurant Store in Wyomissing is one local vendor with a selection of low-impact materials. The use of  Styrofoam and plastic straws is strictly prohibited.  

FEES:  

A non-refundable fee of $200 per Food Vendor will be charged upon application. Payments received by  March 15, 2021 will be entitled to a $50 early bird discount. Vendors will not be required to share a portion of their  proceeds and there are no additional fees due to the Berks County Earth Day Committee. There are licenses  and associated fees for the City.  

LICENSE/PERMITS/TAXES:  

The City of Reading requires food vendors to have both a Business Privilege License and a Health Permit to  sell food at an event. Vendors must submit copies of licenses and permits with their application.  

BUSINESS PRIVILEGE LICENSE:  

A license is needed to sell items in Reading. If you are already a business in the City, you should have  this already. To obtain or renew your Business Privilege License, visit or call the Citizens Service  Center at 877-727-3234 and ask for Tax Administration (Myriam Cedeno). Fees may apply. For more  information, visit https://www.readingpa.gov/tax_information.

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 www.EarthDayBerks.org 2021 Food Vendor Application 20-12-30

HEALTH PERMIT

As a food vendor, you may already have an annual health permit from your home municipality or from  the state. You will also need a one-day itinerant health permit (Event Vendor Health  Permit/Application). Apply by submitting the application along with a copy of your health permit and  $10 fee to the Code Services office at City Hall (815 Washington St., Reading PA 19601). For more  information, contact Tammy Baker or Charles Reed at 610-655-2438. If you do not already have a  health permit, there is a $175 fee.

TAXES:

For Reading based food vendors: The Tax Administration office has a business privilege tax form.  The tax is $1.50 on each $1,000.00. If tax is less than $1.00, no tax is collected but the form must be  completed. If you are from outside the City of Reading and you are only participating in this one-time  event, you will NOT need to pay the tax; but you need to file the business privilege tax form. On the  form please indicate that you only conducted business within the City of Reading for less than 15 days.  If you have a Reading license, this office needs to know your license number. You can call the office  with your six-digit number.

NON-PROFIT GROUPS:

Non-Profit groups wishing to sell non-incidental food items will be required to apply as a Food Vendor in  addition to any registration they complete as a “non-profit vendor.” Non-profit groups selling produce, eggs, or  unprepared fresh products need a business privilege license (no fee), but do not need a vendor health permit.

TABLES/CHAIRS:  

BCEDC will provide tables and chairs for a cost of $10 per table and $5 per chair by prearrangement. .

ELECTRICITY:

Electricity will be available on-site. We encourage use of electricity, rather than generators, for a cleaner,  quieter, and more pleasant event. List your electricity needs on the application form.

APPLICATION DEADLINE:

April 15, 2021. For all the work necessary on our end, the earlier the better! Please make checks payable  to Berks County Earth Day Committee. We look forward to seeing you at Earth Day. Payments received  by March 15th will be entitled to a $50 early bird discount.

NOTE: A City Inspector may attend the event to check all licenses and permits. Please make sure that you  have all appropriate paperwork with you on the day of the event – otherwise your stand may be shut down.  Also remember to forward copies of all licenses & permits along with your application, contract, and fee  to BCEDC.

Thank you for your cooperation and we look forward to seeing you at Earth Day!

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www.EarthDayBerks.org 2021 Food Vendor Application 20-12-30 

EARTH DAY 2021 FOOD VENDOR CONTRACT

Berks County Earth Day Committee (BCEDC) and ___________________________________________ (herein  referred to as Vendor), intending to be legally bound, agree as follows:

1. Vendor agrees to provide food service for attendees at the Earth Day Celebration, an event sponsored by the Berks  County Earth Day Committee as follows:

Date: Sunday, June 13, 2021 

Time: 11am to 5pm  

**Vendors must check in no later than 9:30am

We reserve the right to give away your space if you do not check in by 9:30 AM, unless prior arrangements have been  made.

2. Vendor shall agree to use NO STYROFOAM or PLASTIC STRAWS and shall use recyclable, reusable or  compostable materials whenever possible.

3. BCEDC responsibilities hereunder shall be:

a. BCEDC shall provide Vendor with space. Vendor will bring tables. BCEDC will supply tables upon  prearrangement at $10 for each table and $5 for each chair. Any other equipment to be provided by  Vendor.

b. BCEDC represents that it has the necessary authority to permit Vendor to occupy said booth and site, which  Vendor has been advised of prior to the execution of this agreement.  

c. BCEDC shall conduct such promotions of the Earth Day event and of Vendor’s food and location as it, in its  sole discretion, deems fit. Vendor is encouraged to use the event logo, which will be supplied upon  acceptance of application.

4. Vendor agrees to pay a $200.00 non-refundable registration fee. Deadline is April 15, 2021. We are offering a $50  early bird special for all food vendor contracts received by March 15, 2021.

5. Vendor agrees to hold harmless the City of Reading and the BCEDC, its officers, agents, servants, and employees,  of and from all actions, cause of action, damages, suites or claims of any kind resulting from the service provided by  Vendor under this agreement, its agents, servants, or employees in the performance of this agreement, personal injury  or damage to personal property or real estate resulting from the acts, errors, or omissions of Vendor, its agents, servants  or employees, whether negligent of or damage to Vendor’s personal property.

6. This agreement shall be mutually binding to the parties hereto and shall not be assignable. Where the term “it” is  used, it shall, when referring to Vendor, include he, she, they or them, as applicable. This agreement contains the entire  understanding between the parties hereto and any amendment hereof shall be in writing, signed by both parties.  

IN WITNESS WHEREOF, the parties have executed this agreement on this ____ day of _________________2021. BERKS COUNTY EARTH DAY COMMITTEE EXHIBITOR

_________________________________ ____________________________ BCEDC signature Exhibitor signature

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www.EarthDayBerks.org 2021 Food Vendor Application 20-12-30

EARTH DAY 2021 FOOD VENDOR APPLICATION FORM BERKS COUNTY EARTH DAY COMMITTEE (BCEDC)

Application, Contract, and Fees should be submitted to Bill Litvin no later than April 15, 2021. All checks should  be made payable to Berks County Earth Day Committee. Please note that spaces are given on a first come, first serve  basis. We will not consider you registered until we have received all paperwork, including copies of all licenses  and permits and fee.

Food Vendor Information:                 _____________________________________________

Name:         _____________________________        Day Phone: _____________________________

Mobile Phone: _

Address:         _____________________________

Email:         _____________________________

Website:         _____________________________

Contact Person (if different than above):         ______________________________

                                Mobile Phone:        ______________________________

List food and beverage items below with sizes and prices. Indicate type of beverage containers, plates and  napkins used. Also, please list your supplier, if known. Attach sheet if more space needed. Remember that  BCEDC has negotiated a discount for environmental packaging at The Restaurant Store for your purchase. 

Electricity is limited. Describe your electricity needs. No changes can be made after March 15th.  List all permits and licenses you have obtained for this event. Attach copies of each.

Please remember that in keeping with the spirit of Earth Day, we ask you to use easily recyclable or compostable  plates, beverage containers; napkins, and other materials and to refill reusable drink bottles. Recycling service  will be provided. We prohibit use of Styrofoam and plastic straws.  

Fee Schedule 

Exhibitor Fee: $200                                         $                

Tables x ____ ($10 each)                                $

Early Bird Discount -$50 (March 15th deadline)         $

Chairs x ____ ($5 each) $ Additional Donation                $ _______

Total Enclosed                                         $

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