- A geographic affiliate is a group like OR Somerville or OR Fall River; that is to say a location-based affiliate that's not a virtual affiliate or caucus.
- For the purposes of this election cycle, an unaffiliated voter is an ORMA member who does not appear on any affiliate's membership list.
- “RC” refers to the Representative Council, consisting of representatives from affiliates, caucuses, and unaffiliated members.
December 1st is the "filing deadline"
- All affiliates and caucuses that intend to send a representative to the RC must file their intent to do so by this date using this form (https://goo.gl/forms/bnSIxn7S3sNTkGIr1).
- All affiliates and caucuses must also submit their membership lists by this date. These will not be used for any purpose aside from validating who's an unaffiliated voter, and validating that geographic affiliates meet the 10 member threshold. It must contain each member's full name and email address. We will not be using this list for general outreach.
- All unaffiliated members planning on running as an unaffiliated representative to the RC must file their intent to do so by this date using this form (https://goo.gl/forms/kan3mhYA6TNbzcsJ3).
- After this filing deadline, the Election Committee will know how many affiliate reps will be seated. We will then be able to announce how many unaffiliated reps will be seated (no greater than 10% of the affiliate rep count).
Between the filing deadline and the election
- A Google group for all unaffiliated candidates and voters will be created to allow for campaigning and discussion.
- Google groups will also be created for potential caucus members. If you would like to join a caucus or learn more about them, please sign up here (https://goo.gl/forms/NiChqeDtxnu6cHei1).
- Geographic affiliates will run their elections, using the guidelines forthcoming from the Election Committee. Affiliates will largely be left to run their own elections, but they must be democratic (every member gets one vote), announced with enough time to maximize participation, and be accessible.
December 17th is the election deadline for Affiliates and Unaffiliated Reps
- Polls for unaffiliated representatives will close at the end of this day. This will probably be a ranked choice vote. Each unaffiliated voter will be allowed to choose multiple candidates in order to fill the unaffiliated slate.
- Geographic affiliates must report to the Election Committee who their elected rep is by this date.
Any time after December 17: virtual affiliates and caucuses name their representative.
- These groups must meet the filing deadline for intent to seat one, but are being given time to form and organize. They are encouraged not to name their representatives until after the Dec 17 election, so as to allow their members to run for multiple seats without claiming more than one. As soon as a virtual affiliate or caucus names a representative, that representative will be seated.
- Two basic rules for caucus members:
- Voting in a caucus does not disqualify a person from voting in an affiliate, or for the unaffiliated reps.
- A person may run for multiple seats if they are qualified (for example, caucus rep and affiliate rep), but may only claim one.
- Applying those caucus rules to specific concerns:
- A member of a caucus who also belongs to an affiliate may vote in both bodies for representative. They may also run as representative for both bodies, but may only claim one seat. In the case where an affiliate rep is then elected as a caucus rep, the rep will be seated for the caucus, and the affiliate will decide who to send instead. This is why we recommend that caucus reps not be named until after the Dec 17 deadline.
- A member of a caucus who does not belong to an affiliate may vote for unaffiliated rep as well as for caucus rep. They may also run as representative for both bodies, but may only claim one seat. In the case where an unaffiliated rep is then elected as a caucus rep, the Election Committee will recalculate the ranked choice vote. This is why we recommend that caucus reps not be named until after the Dec 17 deadline.
- A member will not be considered unaffiliated if they belong to a geographic or virtual affiliate.
- In the case of a conflict over unaffiliated status (an ORMA member claims to be unaffiliated, an affiliate claims that person is a member), the member will be considered unaffiliated and allowed to vote in the unaffiliated election. This member should NOT be allowed to vote in the affiliate election.
- Regarding conflict of interests for members of the Election Committee could running for RC positions:
- The Election Committee does not have a significant role to play in the affiliate rep elections. The Election Committee will not be planning or executing those elections, and will only be stepping in in the case of a complaint from an affiliate member. Therefore, Election Committee members may run as affiliated reps.
- The Election Committee does have a significant role to play in the unaffiliated rep election. Therefore, Election Committee members may run as unaffiliated rep but if they do, they must relinquish any responsibility over the poll itself. They may also need to recuse themselves from issues that pop up along the way.