Moneta Elementary School
_____________________________________________________________________________________________
FAMILY HANDBOOK
2022-2023
12718 N. Old Moneta Road
Moneta, VA 24121
(540) 297-4411
Mrs. Johnay Lee, Principal
MONETA ELEMENTARY SCHOOL
STUDENT-PARENT
HANDBOOK
Dear Families and Students,
On behalf of the faculty and staff, I feel honored to welcome you to the 2022-2023 school year as your principal. Please review this handbook and let us know if you have questions. We ask that you guide and support your child(ren)’s learning by ensuring that he/she:
1) Attends school daily and arrives on time, ready for the day’s learning experience.
2) Completes all homework assignments given by teachers.
3) Reads daily to develop a love for reading and to improve literacy skills.
4) Shares school experiences with you so that you are aware of his/her school life.
5) Informs you if he/she needs additional support in any area or subject.
6) Knows that you have high expectations for academics, behavior and attendance.
We ask that you please read and discuss, with your student (s), the information in our student-parent handbook. If you have any questions about the information in the handbook, please feel free to contact me or discuss your question with your child’s teacher.
The wonderful Moneta staff and I feel privileged to be a part of this school community. We thank you for your support and look forward to seeing you throughout the year. Please do not hesitate to reach out to me with any questions or concerns!
Sincerely,
Johnay H. Lee
Principal
540-297-4411
johnay.lee@bedford.k12.va.us
MISSION STATEMENT
Cultivate a community of lifelong learners by empowering students to achieve excellence and self confidence.
VISION STATEMENT
Moneta Elementary will be a safe, nurturing environment engaging students in relevant and rigorous educational experiences through quality instruction, parent and community collaboration.
SCHOOL PLEDGE AND RULES
I pledge to:
BE responsible,
BE respectful, and
BE kind in my words, actions, and relationships.
FACULTY AND STAFF
Staff Member | Position |
Mrs. Rona Nolan-Brammer | VPI Preschool teacher |
Mrs. Kaytlyn Dolan | VPI Preschool teacher |
Mrs. Hannah Thomas | Kindergarten |
Mrs. Terri Haywood | Kindergarten |
Mrs. Bonnie Rideout | 1st Grade |
Mrs. Beth Warren | 1st Grade |
Mrs. Caitlin Cotner | 2nd Grade |
Mrs. Debbie Hines | 2nd Grade |
Mrs. Melissa Charlton | 3rd Grade |
Mrs. Mary Kate Glime | 4th Grade |
Ms. Kristen Bell | 4th Grade |
Mrs. Ellen Fagan | 5th Grade |
Ms. Lauren Paxton | 5th Grade |
Ms. Kim Watkins | Library |
Ms. Kerrie Sarvey | Gifted |
Mrs. Donna Meador | Music |
Mrs. Ally Morgan | PE |
Mrs. Sandra Gisiner | Art |
Specialists | |
Mrs. Angie Kraje | SFA Facilitator |
Ms. Brittany Shirvani | School Counselor |
Mrs. Amy Jackson | SPED teacher, SCT Coordinator, 504 Coordinator |
Mr. Chad Smith | ITC |
Ms. Savannah Thomas | Reading Specialist |
Support Staff | |
Mrs. Afton Hubbard | Instructional Paraprofessional |
Mrs. Courtney Garner | Instructional Paraprofessional |
Mrs. Cynthia Wilkerson | Instructional Paraprofessional |
Ms. Sarah Childs | |
Ms. Demi MItchell | SPED Paraprofessional |
Mrs. Jennie Farr | SPED Paraprofessional |
Mrs. Robyn Tuck | VPI Paraprofessional |
Mrs Lindsay Jacque | ECSE Paraprofessional |
Mrs. Candan Smith | VPI Paraprofessional |
Office Staff | |
Mrs. Johnay Lee | Principal |
Mrs. Margie Mattox | Secretary |
Mrs. Debbie Kirby | Bookkeeper |
Mrs. Amy Argabright | Nurse |
Facilities | |
Mr. Lee Bonds | Custodian |
Ms. Elizabeth Smith | Custodian |
Cafeteria Staff | |
Mrs. Cathy Anderson | Cafeteria Manager |
Mrs. Mary Bonds | Nutrition Worker |
Mrs. Sherleen Martin | Nutrition Worker |
Itinerant Staff | |
Mrs. Jennifer Lucia | Speech-language Pathologist |
Mrs. Betsy Smith | School Psychologist |
Table of Contents
ELEMENTARY SCHOOL CHARGE POLICY 12
NON-CUSTODIAL PARENT RIGHTS 14
NON-SMOKING/VAPING POLICIES 15
MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE 15
RESPONSIVE CLASSROOM AND GETTING ALONG TOGETHER (GAT) 16
STUDENT COUNCIL ASSOCIATION 18
EMERGENCY EVACUATION PROCEDURES 18
FIRE, TORNADO, AND EARTHQUAKE DRILL 18
BULLYING AND SOCIAL CONFLICT 19
CURRICULUM PROGRAM OF STUDIES BOOKLET 20
RETENTION OF ELEMENTARY STUDENTS 22
NOTIFICATION OF RIGHTS UNDER FERPA FOR ELEMENTARY AND SECONDARY SCHOOLS 23
NOTICE FOR DIRECTORY INFORMATION 24
NOTIFICATION OF RIGHTS UNDER THE PROTECTION OF PUPIL 25
STATEMENT OF RESIDENCY
A parent or guardian can be charged with a Class 4 misdemeanor for knowingly making a false statement concerning the residency of a child. All students attending Bedford County Public Schools must live with a parent or legal guardian residing in Bedford County or must reside with a parent or legal guardian who owns property in Bedford County. (Section 22.1-264.1 Code of Virginia)
ATTENDANCE
The Virginia State compulsory attendance law 22.0-254 states: Every parent, guardian, or other person having control or charge of any child or children who have reached their fifth birthday on or before September 30 of the school year and have not passed the eighteenth birthday, shall send such child or children to a public school, private school, denominational school, or parochial school. Attendance is one of the indicators considered for a school to earn accreditation.
ABSENCES
When a child must remain home due to illness, parents are requested to notify the school office by the 7:45 bell. Our phone system will contact parents by phone to alert them that their child is not in school. A student who is absent from school for an entire day must bring a note written and signed by the parent or guardian within three (3) days of the absence. The note shall contain the reason, the date(s) of the absence(s), and have a parent’s signature. If the student accumulates six (6) absences and the school has no indication that the parent is aware of and supports the student’s absence, a face-to-face attendance conference must be held with the principal. If the student accumulates seven (7) unexcused absences, the principal shall contact the Juvenile and Domestic Relations Court intake to file a complaint alleging the student is a child in need of supervision (CHINS) as defined in § 16.1-228, or to institute proceedings against the parent pursuant to § 18.2-371 or § 22.1-262. If a student is absent, parents may pick up homework after school, or upon the student’s return to school.
TARDINESS
Students are expected to be in attendance at school when the school is in session. With instruction beginning promptly at 7:45 a.m. every day, it is important for your child to be on time. In order for students to be considered on time they must be dropped off BEFORE 7:45 a.m. Late arriving students and parents must report to the office to sign in. Parents will receive an absent announcement if a student is not present by 9:30 a.m
EARLY DISMISSAL
It is requested that parents send a note to the teacher stating the date and time of departure. Your child will be dismissed through the office. Do NOT go to the classroom. We ask that all afterschool plans be made before students arrive at school. A change in transportation plan cannot be made after 12:00 p.m. without principal approval. Students must be checked out by an approved adult with a valid driver’s license or DMV ID through the LobbyGuard system.
ONLINE INFORMATION SYSTEM
Bedford County Schools uses an online information managing system called Infosnap. Parents are required to enter information online and update information throughout the year. For your child’s protection, it is imperative at all times that school personnel be able to contact someone who will take responsibility for your child in an emergency situation. Please notify the school office immediately of any change in address and/or telephone numbers or update your information in Infosnap. Teacher assignments and schedules will be withheld until Infosnap is completed.
BELL TIMES
7:20AM Bus riders begin unloading
7:30 AM Car rider begin unloading
7:45 AM (Tardy Bell) Instruction begins
2:15PM Bus riders are dismissed
2:20 PM Car riders are dismissed
BUSES
School bus transportation is provided for all students attending Bedford County Public Schools free of charge. To ensure safety, students shall not behave in a disruptive or distracting manner while riding school buses to and from home or on school trips. For additional regulations see the BCPS Code of Student Conduct Handbook: “Conduct Going to and Returning from School.” A parent or pre-arranged designee must be at the bus stop each afternoon to receive preschool through third grade students. The parent/legal guardian must make exceptions to this policy in writing to the principal. A copy will be given to the bus driver with the original placed in the student’s file at the school. The bus driver will return the student to the school if a parent or designee is not at the bus stop.
Bus riders must stay in their assigned seat and maintain as much distance between other riders as possible. Face coverings are required while riding the bus, and students should use hand sanitizer upon entering and exiting the bus. Buses will be loaded front to back and unloaded back to front.
No food, gum, or candy will be allowed on school buses.
BUS CHANGES
Each student is required to ride his/her assigned bus and get on and off at their designated stop. Any change to the assigned bus to or from school must be approved by the BCPS transportation department.
CAR RIDERS—Drop off
All parents and visitors are asked to park in the lower parking lot. No vehicle should park in front of the school between the hours of 7:00 am—7:45 am and 2:00 pm—2:45 pm. Students MUST be unloaded from vehicles at the front door of the school. No vehicle should be parked and left unattended in the car rider line. This area is for unloading students only. Students should always enter the building through the front door. No student is allowed to walk in the parking lot without being accompanied by an adult.
CAR RIDERS—Dismissal
All regular car rider parents must use the number system for dismissal. If you need to pick up your child in the afternoon from inside the building, it is mandatory to sign out the student in the office. You must have your Drivers’ License in order to check out a student at any time of the day.
All families have been provided a car rider number. Line up at the side of the school with your car rider number visible in the window. (Do not block school buses from entering or pulling in front of the school). After the school buses are dismissed, the line will move slowly by the front of the building. Follow the directions of the staff and pull to the front of the building and form two lanes. All cars in the two lanes in the front of the building will be loaded, then all loaded cars will be released at the same time. Then, the next set of cars will pull through to the double lanes in front of the building to be loaded and dismissed.
CHANGE IN TRANSPORTATION
Changes in transportation should be made by a written note. All changes in transportation must be made by 12:00 p.m. Any calls made after 12:00 p.m. must have principal approval. Bus and car rider notes will be delivered to classrooms at 12:30 each day.
WEATHER CLOSING
If schools operate on a delayed schedule, every effort will be made to make this announcement by 7:00 a.m. on the local radio and television stations. Closing information is also posted on the Bedford County Website, Facebook, Remind App, or you may call 586-1045 for closing information. We ask that you do not call the school, as this will tie up telephone lines. Please tell your child what he/she must do and where to go in case school closes early and you are not home. No other persons will be allowed to take your child unless we have written permission from you, or they are listed on InfoSnap as an emergency contact.
CAFETERIA
Bedford County Schools provides a daily breakfast and lunch for students and adults for a nominal charge. Students must have money on their account to order a la carte items. Breakfast and lunch are currently free to all students.
Elementary Student Lunch | $2.40 | |
Elementary Student Breakfast | $1.35 | |
Adult Lunch |
| $3.70 |
Adult Breakfast |
| $1.80 |
Reduced Price Lunch |
| $ .40 |
Reduced Price Breakfast |
| $ .00 |
Ice Cream |
| $ .75 |
Milk |
| $ .60 |
Parents may apply for the free or reduced lunch program through the Infosnap online system or by a paper application. The food service supervisor will notify you if your child is eligible within ten days of submission.
BCPS NUTRITION PROGRAM
ELEMENTARY SCHOOL CHARGE POLICY
The School Nutrition Program is totally self-supporting and relies on the funds generated each day in the school cafeteria. In an effort to assist with uncollected breakfast and lunch charges, the school nutrition program does have a meal charge policy. Elementary school students are allowed to charge up to $6.00 which is the equivalent of three lunches. If a student comes to the cafeteria to eat lunch and has reached their charge limit, cafeteria staff will offer the student a peanut butter & jelly sandwich or cheese sandwich and milk for lunch. This will ensure that the student does receive something to eat. When parents send in money for their child’s account, if the child has any charges on the account, those charges will be satisfied first and the remainder of the money will be added to the child’s account. If you have any questions regarding the meal charge policy, you may speak with the school cafeteria manager or contact Karen Arthur, School Nutrition Supervisor at (540)586-1045 ext. 10224.
It is imperative that parents keep track of their children’s account balance and keep it in good standing. Students may pay money on their account any day in the cafeteria prior to 7:50 a.m. We encourage parents to use My School Bucks, an online system, to register and monitor your student’s cafeteria account. My School Bucks App can be downloaded to your phone or tablet for your convenience.
OFFICE HOURS
The school office hours are 7:00 a.m. to 4:00 p.m. The secretary is Mrs. Margie Mattox. The bookkeeper is Mrs. Debbie Kirby. They will be happy to assist you in any way.
VISITORS/ID REQUIRED
All visitors are welcome. Visitors must report to the office and sign in using a valid drivers’ license or DMV ID. Please arrange visitations with your students teacher.
WELLNESS POLICY
The following Nutrition Guidelines are to promote student wellness:
The nutritional content of foods and beverages for celebrations or other school day events is monitored. Celebrations with food are limited to three times a year per class.
Food items for class/school celebrations may be obtained from the division’s Healthy Snack List or through the school cafeteria staff. Students are allowed to carry a transparent water bottle to school. This privilege can be removed by the school administration or limited to certain areas of the school. Energy drinks or other energy products (gum/candy) are not allowed during the school day or sold during school-sponsored activities. Energy drinks are defined as; any product primarily sold as an energy boost, it is usually a carbonated beverage that contains caffeine and other stimulants along with herbal ingredients that end in (ine) or when the purpose is to increase energy and mental alertness. Some examples are Red Bull, Monster, Vault, AMP, 5 Hour, Full Throttle, etc. Parents should communicate with the school nurse, teachers and cafeteria manager regarding any medical concerns that involve food that could potentially be life threatening. When planning classroom school parties it is preferred that the focus be more on activities, crafts or events rather than being centered on food.
***Parents need to notify the school in advance when bringing in ANY food items. ***
HEALTH SERVICES
The staff is concerned with the health and safety of each student. Registered nurses are assigned to supervise health services and to maintain contact with the medical community.
The health program is an integral part of the physical education and instructional programs. In case of accident or illness only first aid will be administered. Parents will be notified if the situation should require emergency treatment. If adults listed in Infosnap cannot be contacted, the family physician will be called for instructions, and if he/she cannot be reached, the rescue squad will be called.
Vision and Hearing:
All new students are screened for possible vision and hearing problems. If problems are suspected, parents will be notified. In addition, first, third, and fifth graders are screened.
Special Problems:
If a child has a special health problem (asthma, diabetes, food, medicine allergies, etc.), it should be stated in Infosnap. The school nurse MUST be informed of any health concerns.
Immunizations:
Virginia Law requires that students enrolled in Virginia Public Schools have a physical examination within twelve months prior to enrollment and an immunization certificate. No student will be enrolled without proper immunization.
Student Medication:
If your child requires prescribed or over the counter medications, please see the school nurse. Parents/guardians must bring in ALL prescribed and over the counter medications. At no time may students carry any medications including cough drops, ointments, antacids, or pain/fever relievers in their book bag nor can they transport these items on the school bus.
The parent/guardian must provide the medication to the school in the original bottle or package. Families are required to provide non-prescription pain relievers/fever reducers, cough drops and antacids if they would like for them to be available.
*No Medication Will Be Dispensed To Children From Bags or Unmarked Containers*
HEALTH CONSIDERATIONS
Health screenings
Families are asked to not send children to school if they have a fever over 100 degrees, or are experiencing cold/flu-like symptoms (chills, aches, persistent cough, nasal drainage, difficulty breathing, loss of taste/smell, etc.).
NON-CUSTODIAL PARENT RIGHTS
Non-custodial parents do not give up their parental rights by virtue of divorce. The General Assembly added 22.1-279.4 to the Code of Virginia, which specifically allows noncustodial parents to participate in school related activities. The law states that unless there is a court order to the contrary, non-custodial parents cannot be denied the opportunity to participate in school activities such as lunch breaks, parent/teacher conferences, or extracurricular activities. The law states that non-custodial parents should be allowed to participate in any activity that is supported or encouraged by the school. If there is a court order denying access, it is the responsibility of the custodial parent to provide a copy of that order to the school.
PARENT TEACHER ASSOCIATION
We encourage all adult family members (including grandparents!) to join the PTA and participate in PTA sponsored events. PTA dues are $10.00 and anyone can join. Many of the fun events that the PTA puts on and the purchases they make for the school wouldn’t be possible without memberships and parent volunteers. Please email mnespta@gmail.com for more information.
NON-SMOKING/VAPING POLICIES
The school grounds are designated as non-smoking at ALL TIMES meaning during school hours and after school hours. This includes the school buildings, parking lots, playgrounds, and all ballfields. This also includes the car rider line. Non-Smoking includes all cigarettes and tobacco products including electronic cigarettes and vapes.
MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE
The 2000 session of the General Assembly amended Section 22.1-203 of the Code of Virginia to require daily observation of a moment of silence, not to exceed one minute, in every classroom in the public schools of Virginia.
Section 22.1-202 Pledge of Allegiance in the public schools of the Commonwealth states that “all students shall be required to learn the Pledge of Allegiance and to demonstrate such knowledge.” The legislation further stipulates that each school board “shall require the daily recitation of the Pledge of Allegiance in each classroom of the school division and shall ensure that the flag of the United States is in place in each such classroom.” Students are to stand and recite the Pledge while facing the flag with their right hand over their hearts. No student, however, can be compelled to recite the Pledge if he, the parent, or guardian objects on religious, philosophical, or other grounds to participating. Students who are exempt are to remain quietly standing or sitting at their desks while others recite and are to make no display that disrupts or distracts others.
SCHOOL CONSULTATION TEAM
The School Consultation Team (SCT) reviews records and other performance data for children referred. The principal has designated the SCT coordinator to receive referrals and act on his/her behalf in the implementation of the referral process. The purpose of the team is to meet when children are referred and share information that helps each child develop to his/her potential. It is the responsibility of this team to help examine the educational needs of specific children and develop strategies or activities that can be implemented in the classroom to maximize a student’s educational experience. The SCT is also charged with eligibility, talented and gifted (TAG), and Section 504 referrals. Contact your child’s teacher with any questions.
GIFTED PROGRAM
Highly academically gifted and talented students are provided a differentiated program responsive to their needs. The K-5 gifted program uses classroom clusters to enhance and challenge academic, social, and emotional growth. The talented and gifted resource teacher and classroom teacher work cooperatively in providing a multi-modal environment as various strategies and techniques are implemented to meet individual needs.
RESPONSIVE CLASSROOM AND GETTING ALONG TOGETHER (GAT)
Moneta Elementary focuses on the social and emotional needs of students. This includes teaching students about behavior and logical consequences. Classrooms have Morning Meetings each day and classroom rules to form a classroom community. Classrooms also have weekly goal setting sessions, GAT lessons, and Class Council meetings. Weekly School-wide Cooperative Challenges are posted in classrooms and on the school calendar as well as announced daily school-wide. These “challenges” focus on cooperative learning and conflict resolution strategies and help build a common vocabulary throughout the building.
School rules (pledge) are established to have a school community where students learn to respect each other. Our goal is for students to feel physically and emotionally safe in school so that they can learn at their best and learn the skills for working and learning cooperatively with others. All staff members model and teach children how to translate rules into action in different situations. When children behave positively, we let them know that we have noticed. The adults in the school try to stop misbehavior quickly and simply. If additional steps are needed it is important to us to preserve the child’s dignity. We use logical consequences and steps to help teach the child. When necessary, appropriate disciplinary measures may be administered. It is important for the home and the school to work cooperatively. We believe that children want to and can meet expectations. We value partnering with parents to help students do well in school and feel good about going to school.
CODE OF STUDENT CONDUCT
The Bedford County School Board has adopted a Code of Student Conduct. The Code of Conduct can be found on the division’s website under the tab “Families & Students”. Each parent is asked to review the BCPS Student Code of Student Conduct with his or her child when completing InfoSnap. The principal follows the Bedford County Public Schools Code of Student Conduct rules, regulations, and required disciplinary actions. In the event the principal is not in the building, the principal’s designee can assign consequences.
SEARCH AND SEIZURE
The school administration has the right to search lockers, desks, and other storage facilities for items that violate law, school policies and regulations, or which may be harmful to the school or its students. The school administration also has the right to search any student or a student’s personal property when there is reasonable suspicion to believe that the student possesses an item which violates law, school policies and regulations, or which may be harmful to the school or its students. School officials may confiscate any illegal or unauthorized articles discovered in the search.
** Students are not allowed to sell items on school property.**
DRESS CODE
BCPS has created standards for student dress in order to empower learners for future success and foster a safe and dynamic learning environment. BCPS operates in a manner that respects differences based on sex, race, color, national origin, gender, ethnicity, religion, disability, ancestry, marital or parental status, and other factors. For these reasons, the School Board and school staff rely on students and parents to exercise good judgment in selecting appropriate clothing that does not disrupt learning or cause a safety concern. Students must wear a shirt and pants, shorts or a skirt or the equivalent (dress, jumper, etc.) and shoes. Clothing must cover the torso below the armpits as well as the buttocks. The following types of attire (including clothing, jewelry, or other displayed personal belongings) are prohibited:
1. Attire that has language or images that are offensive, profane, vulgar, discriminatory, or racially/culturally divisive. This would include confederate flags, swastikas, KKK references, or any other images that might reasonably be considered hurtful or intimidating to others.
2. Attire that has language or images that promote illegal conduct, violence, or the use of drugs or alcohol.
3. Attire that causes or is reasonably likely to cause a substantial disruption to the learning environment.
4. Attire that causes or is reasonably likely to cause a safety concern.
Further clarification of the dress code can be found in the Bedford County Public Schools Code of Student Conduct.
PHYSICAL EDUCATION/RECESS
All students have physical activity daily and must have athletic shoes in order to participate in recess. Students will not be allowed on the playground or to run without proper shoes during recess. Students must have athletic shoes in order to take part in PE class.
Every student must participate in physical education class unless the parent provides a written excuse. If the student is to be excused for more than three (3) days, a certificate should be sent by his/her doctor explaining the reason the student is unable to participate.
FIELD TRIPS
Field trips may be provided as an extension of the educational program, and the rules governing student conduct are applicable for school sponsored trips. A parent/guardian must submit a signed permission slip before a student is eligible to participate in school related field trips. It is up to the discretion of the teacher to allow a family member to participate in field trips as a chaperone. The role of the chaperone is to assist the teacher in the supervision of all students, not just their own child. Furthermore, chaperones must understand that the teacher(s) are liable for all students and thus make all decisions regarding the students on the field trip. Chaperones must follow the directives of the teacher(s) and other school staff on the field trip, or their right to attend field trips might be suspended or revoked.
STUDENT COUNCIL ASSOCIATION
MNES has a Student Council Association which provides children with a variety of activities. The students elect officers and homeroom representatives, hold spirit days, and direct fundraising activities. The student council provides a unique opportunity for students to practice leadership.
FUNDRAISING ACTIVITIES
During the school year, PTA fundraisers are held to aid the teachers in acquisition of classroom materials and for student activities. Participation in fundraising activities is strictly voluntary, and the sale of items should be done through friends, colleagues, and relatives and not through door-to-door sales.
PICTURES/YEARBOOKS
School pictures are taken at the school as a service to parents and students. Pictures are taken in the fall and spring. Class pictures are also taken. Profits from the sale of pictures go to the school and serve as a major source of school funding. We appreciate your participation in this fundraiser. No purchase is required of the student or parent.
EMERGENCY EVACUATION PROCEDURES
The superintendent’s office will be notified as soon as information is received that an emergency evacuation is necessary. The administrative assistant and director of transportation will put a plan for early school dismissal into effect. Schools do not have emergency shelters; therefore, all students will be transported home unless it is impossible. If this is the case, the principal is responsible for taking the students to the nearest emergency shelter or safe place. If available, students will be escorted across the street to the Moneta Volunteer Fire Department building.
The principal will determine the safest place for students to assemble until buses arrive (classrooms, cafeteria, etc.). A school safety audit is conducted every year to ensure proper procedures are being followed.
FIRE, TORNADO, AND EARTHQUAKE DRILL
Fire, tornado, and earthquake drills are required by law and will be held during the school year in accordance with State Law 22.1137. Moneta Elementary School has an Emergency Operations team and plan in place that operates under the guidelines of the Bedford County Public Schools Crisis Management Plan. Parents can review the Emergency Operations Plan in the office.
Moneta Elementary also discusses and practices crisis drills with students, including lock down drills with intruder threats.
SCHOOL COUNSELING PROGRAM
The elementary counseling program has been designed to bring together a support system for the child through the cooperative activities of the home, school, and community. The cornerstone of the program is Character Counts Education. Its major focus is on the development of responsible citizens through parental participation and effective school and community involvement. With parental permission, the counselor may conduct individual or group counseling sessions on various developmental issues or concerns throughout the school year.
BULLYING AND SOCIAL CONFLICT
Bedford County Schools has established clear definitions for bullying and social conflict, how the two differ, and provides guidelines and steps to stop bullying if it is occurring. Complete information on bullying can be found in the Bedford County Code of Student Conduct. This can be found on the division website or in the main office. Please contact the principal if you have concerns of bullying.
FAMILY LIFE EDUCATION
At the elementary level there will be no instruction relating to human reproduction other than with fifth grade girls on the topic of girls and their growth held in May. Parents will have an opportunity to opt-out of this session if they choose. Opt-out forms will be sent home by the school. Family Life Education related to human reproduction begins in the sixth grade for both boys and girls. Trained Family Life Teachers present the content in lessons provided by the division following the Virginia Standards of Learning for Family Life Education. The lessons are available at each school for parents to review. Parents may opt- out their children by completing an Opt-Out form that will be sent home before instruction begins.
INSURANCE
The Bedford County School Board makes available for your purchase a student accident insurance plan and a dental insurance plan. It is offered merely as a service to our patrons. The School Board is not endorsing nor making any representations as to the adequacy of the coverage. Under no circumstances should this policy be used as a substitute for comprehensive hospital or major medical expense insurance.
PERSONAL PROPERTY
Students are discouraged from bringing articles of value to school unless requested by the teacher as a part of the classroom lesson or project. Any item brought to school should have a mark of identification in case it is lost or found, so it can be readily returned to its owner. Jackets, gloves, and caps should be marked for identification. Students are not allowed to sell or trade personal items on school property. Toys or any items that are distracting or disruptive are prohibited. The use of any electronic device during the school day is prohibited, unless approved by the principal. This includes, but is not limited to, portable communication devices such as cell phones, tablets, electronic games, video cameras, radios, tape players, and DVDs. Students are not to have laser pointers on school property. Devices may be confiscated by school personnel and be returned only to the student’s parents. The school is not responsible for lost or stolen student items brought from outside of school.
Please Note: PLEASE HAVE YOUR CHILD CHECK THE LOST AND FOUND OFTEN FOR MISSING ITEMS. Items in the lost and found are donated to Lake Christian Ministries at least twice a year.
CURRICULUM PROGRAM OF STUDIES BOOKLET
The students at Moneta Elementary School receive thorough instruction in all of the curriculum areas. Our classroom teachers provide a comprehensive instructional plan that is in compliance with the Virginia Standards of Quality for Public Schools in Virginia. Please refer to the Elementary Program of Studies (K-5) for more information.
HOMEWORK
Homework is an essential extension of the instructional program and is used for the reinforcement of skills, independent practice and enrichment. Homework will not count for more than 10% of a student’s grade under formative assessment per grading period.
As a general rule, Kindergarten students will not be assigned more than one half hour (1/2) of homework per night. Students in grades 1 – 3 will not be assigned more than one (1) hour of homework per night. Students in grades 4 – 5 will not be assigned more than one and one-half (1½) hours of homework per night.
Students with excused absences will be given make-up work to do at home. If a student is absent 1-2 days, they have 3 days to turn in make-up work. If they are absent 3-5 days they will have 6 days. Make-up time for absences over a week will be determined between the teacher and parent.
STUDENT ASSESSMENT
Students are assessed according to goals set by the school board and goals established by the State Board of Education in the Standards of Learning. A student’s classroom progress is conveyed to parents through a formal reporting system. This consists of report cards sent home each nine weeks, which describes the student’s progress in their studies as well as their behavior and attitudes in school.
Teachers will differentiate between formative assessment, which is designed to improve student learning during an instruction on a topic, and summative assessment, which is meant to measure learning after instruction on a topic. Formative assessments, including quizzes, checklists, teacher observations, “quick checks,” and other brief assessments, should be administered at least once per week. Collectively, they may be weighted at no more than 40% of an overall grade. Within this category, daily homework that is considered a formative assessment may count no more than 10% of the overall grade. Summative assessments, including tests, projects, writing assignments, and other assessments, will be weighted at least 60% of an overall grade.
STATE TESTING PROGRAMS
Bedford County Public Schools administers the following standardized tests to elementary students:
Standards of Learning (SOL) Assessments – grades 3-5
Stanford 10 Achievement Test – grade 2
OLSAT – grade 2
PALS Testing – grades K-5
In the spring, students in grades 3, 4 and 5 will take a test on their acquisition of skills listed in the state Standards of Learning for that grade and the grades prior to it. These tests are very important in determining the success of school programs and individual progress. Test results become a part of the student’s permanent record. Students will have the chance to expedite a failed SOL test if they receive a qualifying score. Parents will be notified immediately after the first test if an expedited retake pertains to their child.
In the spring, grade 2 will take the Standard 10/OLSAT tests that are based on national norms. These are a measure of how the student is achieving as compared to other students across the U.S. Students in grades K-5 are assessed with the Phonological Awareness Literacy Screening (PALS) in the fall, winter and spring.
All students participate in countywide benchmark testing each nine weeks in order to measure student progress for the nine weeks and practice test taking skills.
REPORTING OF GRADES
Each nine weeks report cards will be sent home. Students are responsible for the care and return of report cards. These cards must be signed by parents or guardians and immediately returned to school.
Nine-week grades in grades 3-5 will be assigned on a ten point scale as follows:
- 90-100 Highly Proficient
- 80-89 Above Proficient
- 70-79 Proficient
- 60-69 Below Proficient
F Below 60 Insufficient Evidence of Proficiency
Nine-week grades in kindergarten, first grade, and second grade will be assigned as follows:
These grades will be based on specific learning standards. No final or semester grades will be
assigned in these grades.
4 Above proficient
3 Proficient
2 Below proficient
1 Insufficient evidence of proficiency
NA Not assessed this grading period
As a reminder, the intent of standards-based grading is to provide skill-based feedback for
students in grades K-2. To ensure that students receive consistent feedback across the
division and to help families better understand the grading system.
In order to have some relationships with the A-F scale in grades 3-12, numbers grades on
assignments can be translated as 1-4 ratings:
4 = 85-100 Above proficient
3 = 70-84 Proficient
2 = 50-69 Below proficient
1 = 0-49 Insufficient evidence of proficiency.
All students will be issued an interim after the end of the 4th week of the grading period. Students who are performing below a C or a 2 will receive a second interim after the end of the 7th week.
THE PURPOSE OF GRADING
The purpose of grading is to guide the process of teacher evaluation of student work. The purpose of grading student work is to communicate and foster student achievement of learning standards. Student progress should be reported in a useful and understandable fashion. Student behavior, attendance, and other non-learning factors will not be used to determine a student grade. Grading policies will be applied without bias or discrimination.
CONFERENCES
The Bedford County School Board encourages the use of conferences between parent/guardians and teachers and/or principals. Such conferences shall be called to further understand the needs of the student. Parents and guardians are encouraged to take advantage of these opportunities to become aware of their child’s progress. At Moneta, students are encouraged and supported to participate in their conferences. All efforts will be made to arrange for phone or virtual conferences.
RETENTION OF ELEMENTARY STUDENTS
The recommendation to retain a student will be made annually based on the student’s overall achievement of the standards established for each grade level. The following criteria will be used to determine if a committee composed of school staff and parents should meet to discuss the possibility of retention:
- Averages and/or student progress in the core subject areas as recorded on the report card which verify insufficient progress
- Insufficient mastery of the Standards of Learning on the present grade level.
The committee will make a recommendation for retention based on multiple criteria. Parents will be notified at the end of the second 9-week period in writing if there is a possibility of retention. The principal, teacher(s), and the parent will meet prior to the end of the school term to discuss the student’s placement for the next year.
TITLE IX
Bedford County Schools Public Schools does not discriminate on the basis of race, color, national origin, sex, or disability in its programs, activities or employment practices, as required by Title VI, Title VII, Title IX, and Section 504. Dr. Fred Conner, director of human resources, is designated as the Compliance Officer responsible for assurances of nondiscrimination. He may be reached at the following address: P.O. Box 748, Bedford, VA 24523, and telephone number (540) 586-1045, Ext. 10273.
NOTIFICATION OF RIGHTS UNDER FERPA FOR ELEMENTARY AND SECONDARY SCHOOLS
The Family Educational Rights and Privacy Act (FERPA) affords parents and students over 18 years of age (eligible students) certain rights with respect to the student’s scholastic records. They are:
- The right to inspect and review the student’s scholastic records within 45 days of the day the school division receives a request for access. Parents or eligible students should submit to the school principal or his/her designee a written request that identifies the record(s) they wish to inspect. The school official will arrange for access and notify the parent or eligible student of the time and place where the records may be inspected.
- The right to request the amendment of the student’s scholastic records that the parent or eligible student believes are inaccurate or misleading or otherwise in violation of the student’s privacy under FERPA.
- Parents or eligible students may ask Bedford County Public Schools to amend a record that they believe is inaccurate or misleading. They should write to the school principal, clearly identify the part of the record they want changed, and specify why it should be changed. If the school decides not to amend the record as requested by the parent or eligible student, the school will notify the parent or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.
- The right to provide written consent before the school discloses personally identifiable information (PII) contained in the student’s education record, except to the extent that FERPA authorizes disclosure without consent.
- FERPA permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the school division as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement personnel); a person serving on a School Board; a person or company the school division has contracted to perform a special task (such as an attorney, auditor, medical consultant, or therapist); or a parent or student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review the scholastic records in order to fulfill his or her professional responsibility.
- Upon request, the school will disclose scholastic records without consent of the parent/guardian or other person having control or charge of the student, to officials of another school, school system, or institution of postsecondary education where the student seeks or intends to enroll, or is already enrolled if the disclosure is for purposes of the student’s enrollment or transfer. Whenever a student transfers from Bedford County Public Schools, a copy of the scholastic record, including disciplinary records will be transferred to the school division the students transfers to upon request from the receiving school division. Disciplinary records include school records related to disciplinary action taken against a student for violating School Board rules or policies on school property or at school-sponsored events.
- Reference Bedford County Public Schools Policy JO – Student Records for additional exceptions that FERPA authorizes disclosure of personally identifiable information without consent.
- The right to file a complaint with the U. S. Department of Education concerning alleged failures by the school division to comply with the requirements of FERPA. The name and address of the office that administers FERPA is:
Family Policy Compliance Office
U. S. Department of Education
400 Maryland Avenue
SW Washington, D. C. 20202
NOTICE FOR DIRECTORY INFORMATION
The Family Educational Rights and Privacy Act (FERPA), a Federal law requires that Bedford County Public Schools (BCPS), with certain exceptions, obtain your written consent prior to the disclosure of personally identifiable information from your child's education records. However, BCPS may disclose appropriately designated "directory information" without written consent, unless you have advised the District to the contrary in accordance with District procedures. The primary purpose of directory information is to allow the BCPS to include this type of information from your child's education records in certain school publications. Examples include:
- School yearbooks
- Graduation, theater, athletic, and music programs
- Video of performances, school activities, and athletic events
- Articles about school activities and events
- Lists of those receiving honors, awards, and scholarships
- Team rosters and class lists.
BCPS produces and participates in television, video, and audio recordings, websites, and still photograph productions that may use your child’s name, likeness, or voice. Your child may be photographed or video recorded by BCPS staff members or by vendors working for BCPS for use within BCPS for BCPS education related activities, for example, student identification pictures or video recordings of classroom activity used for teacher training or student evaluation purposes. In addition to these internal uses, BCPS may disclose photographs of your child to the public as directory information for such uses as school yearbooks. BCPS also may disclose your child’s image, name, or voice in BCPS photographic productions or other BCPS- sponsored publicity.
NOTIFICATION OF RIGHTS UNDER THE PROTECTION OF PUPIL
RIGHTS AMENDMENT (PPRA)
PPRA affords parents and students who are 18 or emancipated minors (“eligible students”) certain rights regarding our conduct of surveys, collection and use of information for marketing purposes, and certain physical exams. These include the right to:
Consent before students are required to submit to a survey that concerns one or more of the following protected areas (“protected information survey”) if the survey is funded in whole or in part by a program of the U.S. Department of Education –
- Political affiliations or beliefs of the student or student’s parent;
- Mental or psychological problems of the student or student’s family;
- Sex behavior or attitudes;
- Illegal, anti-social, self-incriminating, or demeaning behavior;
- Critical appraisals of others with whom respondents have close family relationships;
- Legally recognized privileged relationships, such as with lawyers, doctors, or ministers;
- Religious practices, affiliations, or beliefs of the student or parents; or
- Income, other than as required by law to determine program eligibility.
Receive notice and an opportunity to opt a student out of –
1. Any other protected information survey, regardless of funding;
2. Any non-emergency, invasive physical exam or screening required as a condition of attendance, administered by the school or its agent, and not necessary to protect the immediate health and safety of a student, except for hearing, vision, or scoliosis screenings, or any physical exam or screening permitted or required under State law; and
3. Activities involving collection, disclosure, or use of personal information obtained from students for marketing or to sell or otherwise distribute the information to others.
Inspect, upon request and before administration or use –
1. Protected information surveys of students;
2. Instruments used to collect personal information from students for any of the above marketing, sales, or other distribution purposes; and
3. Instructional material used as part of the educational curriculum.
Bedford County Public School District has adopted policies regarding these rights, as well as arrangements to protect student privacy in the administration of protected surveys and the collection, disclosure, or use of personal information for marketing, sales, or other distribution purposes (Reference:
BCPS Policy KFB, School – Community Relations). Bedford County Public Schools will notify parents and eligible students of these policies at least annually at the start of each school year and after any substantive changes. Bedford County Public Schools will notify parents and eligible students of the specific or approximate dates of the activities or surveys if the District has identified them at the start of the year. For surveys and activities scheduled after the school year starts, parents will be provided reasonable notification of the planned activities and surveys listed below and will be provided an opportunity to opt their child out. Parents will also be provided an opportunity to review any pertinent surveys.
The following are covered under this requirement: Collection, disclosure, or use of personal information for marketing, sales or other distribution;
Administration of any protected information survey not funded in whole or in part by ED;
Any nonemergency, invasive physical examination or screening as described above. Parents/eligible students who believe their rights have been violated may file a complaint with:
Family Policy Compliance
Office U.S. Department of Education
400 Maryland Avenue
SW Washington, D.C. 20202
RETURN CHECK POLICY
The Bedford County School Board has contracted with Envision Payment Solutions for the electronic collection of checks returned for insufficient funds. If a check is returned, it may be re-presented electronically. In presenting a check for payment, you authorize service charges and processing fees to be debited from the same account should the check be dishonored. These fees, as permitted by state law, may be debited as a paper draft or an electronic funds transfer, at our option. Each dishonored item is subject to the applicable state returned check fees. Specifically, per Virginia Code Annotated 8.01-27.1, the service fee for returned checks is as follows; $50, plus legal interest from the date of the check and the bad check return fee charged to the holder by its bank. (Note that the fee structure will change according to any amendments made to VA law during a school year) If you wish to inquire about a returned check written to Bedford
County School District, please contact Envision Payment Solutions. #877-290-5460 or #770-709-3100