MINUTES

Children’s Kiva Montessori School

Elementary/Middle School – Board of Directors Special Meeting

03.04.19 at 5:15 pm - Children’s House, 1204 E Empire

BOD Approved on 03.18.19

 

  1. Call to Order - 5:15 pm
  1. Kelli called the meeting to order at 5:21 pm.

  1. Roll Call: Kelli Jackson, President; Stacey Weyand, Vice President (via phone); Tamia Hurst, Secretary; Jordan Meyers, Treasurer; Cayce Hamerschlag, Member; Melissa Gould, Member (via phone)

Absent from BOD: None

Staff: Jon Orris, IHOS

Community Members: None

  1. Executive Session: pursuant to CRS 24-6-402(4)(e) to determine positions relative to matters that may be subject to negotiation and to instruct negotiators, specifically to have a board-only discussion of charter contract.
  1. Recorded on Tamia’s IPhone.
  2. At 5:22 pm Tamia moved to enter into Executive Session pursuant to C.R.S. 24-6-402 (4)(e) to determine positions relative to matters that may be subject to negotiation and to instruct negotiators, specifically to have a board-only discussion of charter contract. Motion seconded, no discussion.  Kelli stipulated that all current E/M S Board members and Jon Orris, IHOS, be in attendance with no other persons invited to attend.  Motion approved unanimously.  Motion carried.  
  3. Tamia moved to exit out of Executive Session at 6:02 pm.  Motion seconded, no discussion.  Motion approved unanimously.  Motion carried.
  4. Note: no action was taken during the Executive Session.

  1. Roll Call - 6 pm: Kelli Jackson, President; Stacey Weyand, Vice President; Tamia Hurst, Secretary; Jordan Meyers, Treasurer; Cayce Hamerschlag, Member; Melissa Gould, Member (via phone)

Absent from BOD: None

Staff: Jon Orris, IHOS, Caitlin Munroe

Community Members: Angie Seeley, Rebecca Milholland

  1. Vision – Children’s Kiva Montessori School will provide a vibrant and engaging learning environment based on the teachings of Dr. Maria Montessori that supports all students’ academic excellence and ability to become empowered, creative, lifelong learners responsible for themselves, their community, and their environment.

Mission - Children’s Kiva Montessori School uses authentic Montessori Methods, Community-Based educational approaches, and integrated academics (STEAM) to support student academic success, responsibility, and independence.

  1. Approval of Agenda: Tamia moved to approve the agenda as presented.  Motion seconded.  Discussion: Kelli requested Financial Transparency be discussed under IX.e.  No further discussion.  All in favor of the motion.  Motion carried.

  1. Community Member Forum
  1. We love you guys.  If we make it to the end of the year we will be happy.

  1. Staff Comments
  1. No comments.

  1. Reports / Discussions:

  1. Presentation of MOU from RE-1 - Kelli
  1. Discussion
  1. Summarized the MOU.
  1. Action on MOU
  1. Cayce moved to table taking action on the MOU until we seek further legal council.  Motion seconded.  No discussion.  All in favor.  Motion carried.

  1. Building Update - Stacey
  1. Verbal update
  1. Children’s Kiva Building Corporation has hired a new testing firm to negotiate all cleaning and clearing of the building.  No time line has been provided at this point.
  1. Leases for 25 N Beech and 215 N Linden
  1. Action tabled until we can review the leases further.
  2. BOD: review leases and submit questions to Stacey.

  1. School Update - Jon
  1. Gallery Night, for all grades, will be on March 19th from 3:30 to 6 pm.
  2. Update on Middle School trip to Albuquerque.
  3. Staffing:
  1. Ms. Danielle is back as our Lower El classroom assistant.
  2. Ms. Nancy is hoping to be available around Spring Break.
  3. Jenny will not be returning after Spring Break.
  1. Health Fair - no discussion has taken place with staff at this point.

  1. Enrollment Plan - Jordan
  1. According to the MOU, we need 95 FTE District letters of intent to enroll by May 31, 2019.
  2. Enrollment Committee needs to be established.
  1. Kelli moved to approve the establishment of an Ad Hoc Enrollment Committee.  Motion seconded.  No discussion.  All in favor.  Motion carried.
  2. Jordan and Cayce are willing to be on the committee.  Tamia will help as needed.

  1. Finance Committee - Jordan
  1. A meeting will not be held until Urulu returns on March 11th.
  2. Financial Transparency
  1. Special Meeting - Monday, March 11, 2019 at 7 pm at Children’s House.

  1. Preparation for Move - Melissa
  1. Melissa has been in contact with Liz Perry regarding a “gift” we could provide to CCAC.
  2. We need to evaluate the new spaces ASAP.
  3. Organize a team per classroom - find a parent that will commit to being in charge of helping move and reset the classroom.
  4. We need specific instructions from the teachers.
  5. Each teacher is willing to give one day to help, with the exception of Kristin, who is willing to help as needed.
  6. We need to connect with our community through Kiva Konnect.
  7. Inventory of Zircons and storage units.
  8. What can come out of the Mildred building?
  1. Teachers have said they do not need anything out of the building.
  1. Administrative needs: filing cabinets, desks, etc.
  2. Testing needs:
  1. Rectangle tables and chairs for 15 students, for Middle School we need tables and 4 chairs.  We need dividers for each student testing.
  1. Potential: pre-move on March 16th, final move on weekend of March 23rd.
  2. Need plastic wrap for Montessori works.

  1. Board Development Committee - Tamia / Cayce
  1. Communication Pathways Updated
  1. The Communication Pathways has been updated and is available on our website.
  1. Grievance Policy / Procedure
  1. Reference: Communication Pathways and Grievance Policy / Procedures
  2. Action
  1. Kelli moved to approve the Communication Pathways and Grievance Policy / Procedures document.  Motion seconded.  Discussion: Tamia will post the document on our website and share it with our Kiva Community via email and Kiva Konnect.  No further discussion.  All in favor of the motion.  Motion carried.

  1. Board Structure
  1. Discussion
  1. Kelli Jackson submitted her resignation as of 03.04.19.
  2. Discussion of potential persons to fill the position of President.
  1. Nomination(s)
  1. Kelli agreed to remain in her position until the Board can meet next Monday to discuss this further.

  1. BOD Report to Kiva Konnect Newsletter or Community
  1. Enrollment Committee - Jordan
  2. Moving Dates - Melissa
  3. Board and committee members - Tamia
  4. Update regarding MOU - Cayce
  5. Building Update - Stacey
  6. Kelli: prepare a statement regarding resignation for next week.

  1. Community Member Forum
  1. Does the MOU have a time-frame to be signed?
  1. Kelli: RE-1 wants an answer by March 19th.
  1. At some point the CKBC need to say if this is actually doable by May 31st.
  2. What are you trying to achieve with Financial Transparency?
  1. Kelli: full understanding of all of our finances and website transparency.
  1. Concern for teachers as they seem tired.  Could they fill out a simple form that includes their needs for the move?  This way, volunteers have something to reference when the teachers aren’t there to guide them.
  1. Melissa will meet with each of the teachers.
  1. Zircons - let the teachers know we are consolidating and if they need anything moved they will need to do it.
  1. Stacey: we have reached out to the teachers regarding the Zircons, but have not had adequate feedback.

  1. New Business
  1. None

  1. Items for Future Agenda(s) – BOD President (Stacey filled in)
  1. Leases
  2. Financial Transparency
  3. Board Structure
  4. MOU

  1. Calendaring
  1. Upcoming Events
  1. Gallery Night - March 19th from 3:30 to 6 pm
  1. Next BOD meeting(s)
  1. Children’s House Board meeting - March 11, 2019 at 5 pm (Work Session), 5:30 pm (Regular Meeting) at Children’s House
  2. E/M S Regular Board Meeting - March 18, 2019 at 5:30 pm (Work Session), 7 pm (Regular Meeting) at Children’s House
  3. E/M S Special Meeting - March 11, 2019 at 7 pm at Children’s House

  1. Adjournment: Jordan moved to adjourn the meeting, unanimously approved.  Motion carried.  Meeting adjourned at 7:22 pm.

Prepared for publishing by Tamia Hurst, BOD Secretary

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