Blackland Prairie District
Greenest Webelos Woods Ever
Version - V02
Nov 8-10, 2019
785 FM 1441
Bastrop, TX 78602, US
The 2019 Blackland Prairie District Webelos Woods will be held on November 8th through 10th, 2018 at Lost Pine Scout Reservation near Bastrop. For all the latest news, be sure to check out the District Webelos Woods webpage: www.bpdistrict.org/webeloswoods
Webelos Woods is a great opportunity for Webelos and their parents to meet and build a relationship with Troops in Blackland Prairie District. Webelos will participate in great activities with Boy Scouts. Camping is available for Friday and/or Saturday night, although you are welcome to come out just for the day.
All Webelos and Boy Scout Troops in the Blackland Prairie District are encouraged to attend. This activity is being planned to educate, inform, and give a great experience that will long be remembered. It is well worth your effort to take advantage of this program.
This is a Scout activity and National Council Rules and Regulations will be in full effect. You will need medical forms, registration forms, and more, so please review all the pages in this packet.
If you have any questions after reading this packet, please contact the Webelos Woods Coordinators, Elyes Benhamou (see below). Complaints will sign you up to the planning team for next year ☺
The Blackland Prairie District Webelos Woods Committee
Webelos Woods Coordinators:
Elyes Benhamou- Troop 1409
Richard Michelson - Troop 1409 Scout Master
District Contact: Ed Grune
District Commissioner: David Terrell
District Exec: Ed Grune
Webelos and Parent(s)
Boy Scout Troops
Upon arrival, you will be directed to the vehicle parking area. Parking staff will let you know where you can park your vehicle. Once parked, proceed to the registration area with your required documents (Medical form and Youth Protection). After completing registration, unload gear and proceed to assigned campsite.
The Unit Leader must have the following available during check-in (all are required):
Check-Out / Check-Out Inspection
Normal check-out is Sunday morning after the Scout Service and completed before 11am. Please plan to stay through Sunday morning, but we understand some will need to leave sooner. Therefore, units can check-out anytime Saturday evening before or after the campfire (up to 10 pm).
If you need to leave the camp for any reason you must sign in and out of the roster book at the Camp HQ (Required for emergency response reasons).
What to Expect
During the activity rotations, each Troop teaches a different activity or skill to the Webelos, and adults have an opportunity to talk to scouters in that unit.
After rotations, Webelos will have free time to visit with Boy Scouts as well as work on a service project for the ranch. After dinner, Boy Scouts and Webelos Scouts will entertain everyone at a traditional Boy Scout Camp gathering program (skits, songs, and stories must be appropriate and approved in advance).
Sunday morning each Den/Patrol will prepare their breakfast and then participate in a short Scout’s Own service (A Scout is Reverent) within their own individual Packs/Troops. Everyone will work together to make sure we’ve left no trace. The event will conclude after the Scouts Own Service, and check-out approval.
You can come and go as you need to, but please check in and out through the registration area. Those who attend the entire event get the most out of it.
All units must depart from the camp no later than 10am on Sunday. Units that plan to depart on Saturday evening must check out at the Registration area.
Saturday Lunch will be provided by the Troop 1409/District. Webelos and their adults should bring $10 per person to give to the Troop they are assigned to camp with on Saturday night. This is to help the Troop cover your dinner and breakfast (you will be eating with them). For those who camp out of Friday night, please make arrangements for your own dinner and Sat morning breakfast.
Each unit is responsible for bringing all the equipment it needs to camp. Meals will be provided for Webelos on Saturday for lunch (by Troop 1409/District) and dinner by sponsoring Troop. Each unit and Webelos Den/Patrol is responsible for breakfast on Sat morning if they camp Friday night.
Every registered adult attending Webelos Woods must complete online or in-person Youth Protection Training (YPT) prior to arriving at Webelos Woods. In addition, two registered adult leaders, or one registered leader and a parent of a participating Scout or other adult, one of whom must be 21 years of age or older, are required to attend for each unit. At no time will Scouts be allowed to leave the camping area without an adult leader or parent. Unit leaders will take full responsibility of their own Scouts and/or unit participants at all times. For parents of Webelos Scouts who are not registered adults, we encourage you to go online and complete Youth Protection Training as you prepare for your son’s transition to Boy Scouts. You can find the link for online training under the Resources section on page 2 of this packet. From the Guide to Safe Scouting: A Webelos Scout may participate in overnight den camping when supervised by an adult. In most cases, the Webelos Scout will be under the supervision of his parent or guardian. It is essential that each Webelos Scout be under the supervision of a parent-approved adult. NO SCOUT IS ALLOWED TO SHARE A TENT WITH AN ADULT WHO IS NOT HIS PARENT. Webelos may share tents with other Webelos.
Drugs that have been prescribed must be in the name of the individual taking the medication. Any violation of these policies will result in the turning over the individual or individuals to the proper authorities and a report to the council office.
There is potable water spigot onsite – Units should bring extra water jugs for storing and serving water at their campsite.
The Bastrop County is under burn ban. Participants, no open flame fire is allowed.
Troop 1409 will man the Medic Station at HQ near the A building, although each unit can treat their own Scouts and leaders for minor First Aid cases. However, please notify the Webelos Woods staff of any First Aid given so that it can be recorded. Any serious or questionable First Aid situation should be reported to Headquarters. All campers need to have a completed BSA health form onsite. Any medication needs and permission to administer medications should be listed on the medical form.
Motorized Vehicles (cars, trucks, etc.)
Motorized vehicles must be parked on the designated parkingnext to the gate). Signs will direct where you should park.
Troops may be able to park their trailers inA &B parking alongside the Troops’ campsite area. The Park will open at 4:00pm on Friday, November 9th and will be accessible for units to enter and park their trailers. Please locate the signage provided to ensure you are in the correct campsite. Trailers should be in place by 8:00 AM Saturday.
There are brick and mortar restrooms bathing facilities. And it is the responsibility for each troop to assign a cleaning crew for cleanup.
A Scout’s honor is number one! If you see something lying around and you cannot find the owner bring it to the Webelos Woods Registration area and it will be placed in the lost and found. And remember, the Scout Law applies to Scouts of all ages.
Webelos Woods is about showing younger Webelos the exciting world of Boy Scouts. The best way to do this is to obey the Scout Law. No night raids, hazing, ambushes, demonstrations of poor behavior, or inappropriate language will be tolerated. Misconduct or poor behavior will be cause for the individual and/or the unit to be asked to leave the event.
• Friday: 11:00 pm to Saturday: 6:00 am. All Scouts must be in their campsite area.
• Saturday: 11:00 pm to Sunday: 6:00 am. All Scouts must be in their campsite area.
• Please avoid making loud noise after 10:00 pm or before 6:00 am.
Electronic devices tend to be broken, lost, or stolen and therefore should not be brought to Webelos Woods. This event is not about sitting in your tent or around the camp playing with your phone, tablet, MP3 player, etc. It is about the outdoors, fun, brotherhood, and fellowship. Leave all non-essential devices at home.
Leave No Trace
The Leave No Trace principles are to be followed by all campers at all times. This includes properly disposing of all waste, minimizing campfire impacts, respecting wildlife, and being considerate of other park visitors. Always leave your campsite better than you found it.
Lost and Found
Any items found should be brought to Webelos Woods Registration. Scouts who have lost items at camp should check at Registration to see if their items have been found and turned in.
Campers should properly mark everything they bring to camp. Hats, flashlights, shoes, etc. tend to get left behind and easily lost. Scouts who write their name on their stuff are much more likely to be reunited with their lost items.
Prohibited Activity (Alcoholic Beverages/Drugs/Smoking)
Per National Council policy, alcoholic beverages, illegal drugs or smoking are not allowed at any Scouting activities (refer to Medicines section for prescription medications). ALCOHOLIC BEVERAGES OR ILLEGAL DRUGS (USE OR POSSESSION) WILL NOT BE TOLERATED. SMOKING WITHIN THE EVENT AREA IS NOT PERMITTED.
Parking Plan/Map – Follow Strictly for Safety
What to Bring
***Please bring a camp chair; particularly to sit for meals.
Class A Scout uniform
Class B T-shirt or Scout theme T-shirt
Sweatshirt or jacket (if cool out)
Rain gear Hat (sun protection)
Extra socks & underwear Sleeping clothes Comfortable walking shoes or boots
Work gloves for park service project
Work clothes for park service project
Individual Pack or weekend bag
Warm weather sleeping bag or blanket
Foam pad or air mattress
Water bottle or hydration pack
Flashlight (check your batteries)
Toothbrush & toothpaste Hand towel & camping soap Lip balm (optional)
Sunblock lotion Insect repellent (optional)
Pen and paper
Mess kit.... plate or bowl, cup, utensils
Water (plan 1 gal/day/person + KP) First aid kit Tents & ground cloths Tables & chairs Dining fly (for shade) Propane camp stoves Lanterns Unit & US flags Cooking pots, pans, utensils & KP gear Dutch ovens (optional, if charcoal allowed) Food & beverages Ice chests & food pantry/chest Cart or wagon for hauling camp gear Garbage bags (bring extra for service project) Round robin activity supplies (Troops only) Camp gadget supplies Emergency TP (if portable toilets run out)
Note: KP = Kitchen Patrol = clean up!
2019 Greenest Webelos Woods Ever
Friday - Nov 8, 2019
6:00 - 9:30 pm
Registration & check-in (all)
Sign in and turn in Medical forms & Unit rosters; pay balances. (On-site registration is $15 per person)
9:30 - 10:00pm
Leaders' Meeting (Troop SPL/SM)
At the A Building
Saturday - Nov 9, 2019
Wakey wakey! Rise and Shine!
7:30 - 9:00 am
Set up for Troop demonstrations
8:00 - 8:15 am
Opening Flag Ceremony
Flags/Assembly Area; Class A's; quick announcements
8:00 - 4:00 pm
8:15 - 8:45 am
All Webelos Leaders and Parents meet near Flags
9:00 - 12 pm
~30 min intervals (25 mins plus 5 min change over)
10:30 - 12 pm
“TBD”Boy Scout Merit Badge
Noon - 1:15 pm
Chilli and HotDogs@Building A (Provided by Troop/District)
1:00 - 2:30 pm
1:15 - 2:30 pm
All Scouts are invited to play games after lunch
2:30 - 3:00 pm
~30 min intervals (25 mins plus 5 min change over)
2:30 - 4:00 pm
“TBD” Boy Scout Merit Badge
5:45 - 7:30 pm
Webelos dinner with assigned Troop
7:30 - 7:45 pm
At the A building
Assembly Area, See map for location
Sunday - Nov 10, 2019
7:00 - 8:00 am
Webelos Breakfast with assigned Troop
8:00 - 8:15 am
Chaplain's Aides Meeting
Prep for Service
8:15 - 8:45 am
Color Guard; Chapel Service
Song/Skit/Story Submission Form
Webelos and Boy Scout Patrols are to submit their proposed skit, song, or story for the campfire program no later than 5:00 p.m. on Saturday to the Webelos Woods Registration Area. Earlier submissions will be accepted and are encouraged.
Skits, songs, and stories must be appropriate for Scouts of all ages and should not exceed a “G” rating. That means that the skit, song, or story cannot contain curse words, disparage a certain demographic or ethnic group, or involve inappropriate costumes or physical acts.
Skit, song, and story proposals will be reviewed for appropriateness. Skits, songs, or stories that are deemed inappropriate will not be allowed and the patrol will have to submit another skit, song, or story proposal.
The campfire program MC will decide the order of the performances and will arrange them to provide variety and an entertaining flow to the program. You can request to be at a certain place in the order, but no guarantees can be made. Skits, songs, and stories must have the approval of the Campfire MC. Each skit/song/story must be performed in two (2) minutes or less.
Unit Number: ____________ Patrol Name: _________________________________________
Patrol contact person: __________________________________________________________
Name of skit, song or story: ______________________________________________________
Brief description of skit, song or story: ______________________________________________________________________________________________________________________________________________________________________________________________________________________________
I have reviewed this skit/song/story and deem it appropriate for the campfire program. I hereby approve for this skit to be performed by Scouts from my unit.
Unit Scoutmaster Approval:_____________________________________________________
Check In/Check Out Form
Unit Type (circle one): Troop / Pack
Unit Number: ____________
□ Provided a Unit Roster (Youth and Adults)
□ Provided Unit Medical Records (Youth and Adults)
The following to be filled out at the registration desk
Your Assigned Campsite: ____________
□ Issued Unit information packet
Check Out Procedures:
1. Clean and inspect your campsite after removal of all unit gear. 2. Find a Camp Staff person to inspect your camp once done. 3. Take this completed form to the Camp Office to finish your check-out
The following to be filled out by camp staff
Check Out Inspector: ____________
□ Trash picked up and removed from campsite.
□ All equipment removed from campsite.
□ Issued check-out packet, including patches and unit ribbon.
Troop Round-Robin Activity Suggestions
Each Troop will host a round-robin skill activity during scheduled rotation assignment times for the Webelos. The round-robin skill activity interval will be timed at 20-30 mins. Each skill activity, during the timed interval, that the Boy Scouts present, should include time for skill presentation, hands-on time, and questions.
Troops that sign-up to attend Webelos Woods please be sure to identify the skill event you will be hosting at signup
Below is a list of example activities
Example Troop Round-Robin Skill Activities might be:
UNIT Roster 2019 Webelos Woods, Nov 8-10, 2019
LPSR Camp @ Bastrop
Troop / Pack (circle) # _________Mobile# ____________________Page_____ of_______
On-Site Scout Leader Name_________________________________________________
Troop Round-Robin Skill Activity____________________________________________
Mobile # Camping
Camping Saturday (Y/N)
Description of Change
Initial Copy from 2018 Webelos Woods Leaders Guide
Edit to Reflect 2019 Webelos Woods Updated registration deadline dates
Assigned Troop Round-Robin Activity, Map