Young Americans Coalition for Unity, Inc.

Bylaws

Last Updated: 2/8/2021

Preamble

Article I: Teams and Leadership

Article II: Leadership Board

Article III: Board Meetings

Article IV: Committees

Article V: Accountability

Article VI: Miscellaneous Provisions

Article VII: Finance and Legal Disclosures

Appendix I: Description of Teams

Communications Team

Digital Team

Organizing Team

Political Team

Appendix II: Current Board

Current Directors

Current Non-Director Board members

Appendix III: Current Committees

Standing Committees

Human Resources Committee (HRC-T1)

Diversity, Equity, and Inclusion Committee (DEIC-T2)

State Coalition Outreach, Partnership, and Engagement Committee (SCOPEC-T3)

Marketing and Publicity Committee (MPC-T4)

Preamble

The Young Americans Coalition for Unity (the “YACU”) is a nonprofit corporation organized and governed under the laws of the State of New York. The YACU works to engage youth in politics and promote bipartisanship and unity. The purpose of the YACU is to:

The three central tenets of the YACU are:


Article I: Teams and Leadership

  1. There are four Teams: Communications, Digital, Organizing, and Political. Additional details about each team are found in Appendix I: Description of Teams.
  2. A Director actively oversees the matters of a specific volunteer team. There may be up to 2 Directors per Team. Directors are expected to continually further their Team’s development and constantly seek ways to expand and improve. They are expected to commit to the organization and their Team in the fullest way possible.
  3. A Deputy Director assists their Director(s) in their daily operations as well as oversee their respective Team in their absence. Expectations of a Deputy Director are the same as those of a Director. Deputy Directors may not serve as Senior Leadership Representatives.
  4. A Leader holds an elevated position within a Team, and manages a subdivision or section of the team. The Board reserves the right to deny the appointment of a Leader via a majority vote.
  5. A Senior Leader is a Leader who reports directly to a Director or Deputy Director. This position is appointed only by the Director of their respective Team. The Board reserves the right to deny the appointment of a Senior Leader via a majority vote.
  6. An Officer is appointed by the Leadership Board to oversee an area of responsibility independent of any Team. Every six months, the appointment relationship is re-examined by both parties in a performance review. The Officers are as follows:
  1. Legal Officer. The Legal Officer oversees legal and financial matters, including but not limited to: communications with the IRS, overseeing internal legal matters, maintaining compliance with any regulations, and handling the paperwork associated with a nonprofit organization. The Legal Officer is designated as an authorized representative, but not as legal counsel. The Legal Officer’s performance reviews are held at the Leadership Board meetings immediately following the end of Q1 and Q3.
  2. Tech Manager. The Tech Manager oversees technological matters, including but not limited to: website management, database management, and domain management, cloud services management, account and organizational security, and all other technology-related tasks. The Tech Manager’s performance reviews are held at the Leadership Board meetings immediately following the end of Q2 and Q4.
  1. Any member of leadership (Leader or above) is required to provide two weeks notice prior to departing their position.

Article II: Leadership Board

  1. The YACU Leadership Board (the “Board”) consists of all Directors and Officers, two Senior Leadership Representatives, and one Member Representative. Additionally, all Advisors and the Board Chairperson act as non-voting members.
  2. Board members must:
  1. Attend all Board meetings, unless granted an exception by the Board;
  2. Disclose any work with other political groups;
  3. Disclose any non-political external activity, other than education, that requires a significant time commitment, defined as greater than 10 hours per week;
  4. Review, update, and discuss their conflict of interest disclosures during the first regular Board meeting of each month;
  5. Pay any debts to the organization within 1 week of the initial notice of the respective debts, unless the Legal Officer waives this requirement based on extenuating personal circumstances; and
  6. At or prior to the first Board meeting of every month, present a personal report that details their individual accomplishments and individual mistakes during the past month, along with a detailed list of steps that they will take in order to correct the aforementioned mistakes.
  1. A Senior Leadership Representative is a Senior Leader who is appointed to the Board for a two-month term. The two Senior Leadership Representatives serve simultaneous terms.
  1. At the last regular Board meeting of every even-numbered month, each Director may nominate up to two Senior Leadership from their Team for Senior Leadership Representative.
  2. The nominees are then voted on by the Board, excluding current Senior Leadership Representatives, using Single Transferable Vote.
  3. The two winners become the two Senior Leadership Representatives immediately after the adjournment of the meeting.
  1. If the number of Senior Leadership Representatives is reduced at any time, the current Senior Leadership Representatives continue to serve until the expiry of their terms.
  2. The Member Representative is a member of the YACU who is elected by the members (except Directors, Deputy Directors, Officers, and Senior Leadership Representatives) every odd-numbered month and serves for a two-month term. The Member Representative voices the ideas and concerns of all YACU members at each Board meeting.
  1. The member representative must remain a member of the YACU National Discord server.
  2. Current board members and senior leadership members are not permitted to run for member representative.
  3. Former directors are not permitted to run for member rep until 4 months after their end of service.
  4. Former senior leadership are not permitted to run for member rep until 2 months after their end of service.
  1. An Advisor is a member of the YACU appointed by the Board to provide advice to the Board in its decision-making. Advisors are expected to attend at least half of the Board meetings each month.
  2. The Board Chair (the “Chair”) is appointed for a six-month term by a supermajority of the Board to assist with long term strategic planning and provide support to the organization. To facilitate New York State requirements, the Chair is required to be at least 18 years old.
  1. Regardless of whether the Chair is a regular Board member, they may not vote. The Chair may, however, break ties.
  2. The Chair can be removed by a supermajority through a vote of no confidence. After removal, they are expected to submit a resignation containing a recommendation for an interim Chair.
  1. The Chair must:
  1. Facilitate Board meetings and enforces the requirements found in the bylaws;
  2. Ensure that all the business is discussed in line with the agenda, that every Board member’s views are heard and discussed, that clear decisions are reached and accepted, and that agreed-upon actions are properly carried out;
  3. Set goals and objectives for the Board and ensure that they are met;
  4. Use data to be action and results oriented;
  5. Ensure that all Board members are involved in committee activities when necessary;
  6. In the absence of Advisors or Leaders dedicated to Diversity, Equity, and Inclusion (DEI) or Fundraising, focus on addressing these aspects of the organization to the best of their ability;
  7. Lead the planning and execution of long term goals, notably 3/5 year plans and annual reports;
  8. Serve as the ultimate accountable party for organizational failures;
  9. Understand how the organization works on both a macro and micro level; and
  10. Serve as the contact point for every Board member on Board issues. In the absence of a HR department, the Chairperson may serve as a third party for internal arbitration or conflict resolution, but may also recuse themselves if needed.

Article III: Board Meetings

  1. A quorum is defined as a super-majority of all Board members. A quorum is necessary to call to order a meeting in which any items are voted on.
  2. Each Board member has one vote.
  3. There are weekly regular Board meetings, unless the Board votes to cancel a meeting. The Board may also vote to hold additional meetings, but must give 24 hours notice.
  4. Regular board meetings last a maximum of 120 minutes.

Schedule + Old Business

Schedule w/o Old Business

Procedural Matters

5

minutes

Procedural Matters

5

minutes

Team Updates

20

minutes

Team Updates

20

minutes

Committee Updates

20

minutes

Committee Updates

20

minutes

Old Business (opt.)

10

minutes

New Business Micro

15

minutes

New Business Micro

15

minutes

New Business Meso

25

minutes

New Business Meso

20

minutes

New Business Macro

25

minutes

New Business Macro

20

minutes

Unity and Bipartisanship

5

minutes

Unity and Bipartisanship

5

minutes

Kaizen

5

minutes

Kaizen

5

minutes

Total

120

minutes

Total

120

minutes

  1. The Chair is responsible for enforcing the aforementioned time limits, preserving a professional and respectful environment, and determining the priority of each agenda item if constrained by time.
  1. In the absence of the Chair, a temporary Chair shall be randomly selected from a pool of candidates; the pool shall alternate between Directors and non-Director Board members.

Article IV: Committees

  1. Committees may be formed by any board members on an ad hoc basis, in addition to standing committees.
  1. Standing committees continuously exist and are intended to exist for an extended period of time while ad hoc committees can be made and dissolved at any time and are intended for short term needs.
  2. The committees may be formed by majority vote after a presentation to the board, and may be dissolved at any time by the board if they feel that the committee is not effectively fulfilling goals.
  1. Each committee must present goals and updates at board meetings.
  1. If the committee has no goals or updates due to a temporary pause in need, the committee chairs may ask for an exemption from this clause.
  1. Each committee is led by their own chair(s), normally the individual(s) who formed the committee.
  1. It is expected that, unless a committee is explicitly made for cross-team collaboration, that there is one chair per committee.
  2. There are no restrictions on how many committees a board member may chair.
  3. The Board Chair reserves the right to appoint (or, in extenuating circumstances, change or remove) the chairs for committees.
  1. Committees may be one of four tiers:
  1. Tier One (T1): Only Board Members are permitted
  2. Tier Two (T2): Senior Leadership and above
  3. Tier Three (T3): Leadership and above
  4. Tier Four (T4): Volunteers and above
  1. Committees may appoint people as Advisors who would not otherwise be eligible to join such committees. .
  2. Internal committee processes are to be determined by their respective chair(s) themselves.

Article V: Accountability

  1. When a Board member is not in compliance with the Code of Conduct or any professional responsibilities, a strike may be administered by a majority vote by the Board (excluding the Board member in question) or by an agreement of the Human Resources Committee.
  1. Strikes are automatically removed 3 months after they are initially assigned.
  2. Upon the assignment of a strike, the Board must inform the YACU public about the strike within 24 hours.
  3. Whenever a Board member receives a strike, they are required to write a detailed report that describes their wrongdoing and the steps that they will take to correct it. This report must be presented during the next regular Board meeting.
  4. Any challenges to a Director with at least 2 strikes are automatically authorized without a Board vote.
  5. Whenever a Board member receives a third strike, an impeachment proceeding against them is automatically authorized without a Board vote.
  1. When a Board member consistently fails to fulfill their duties to the YACU, an impeachment proceeding may be authorized by a majority vote by the Board (excluding the Board member in question).
  1. During the impeachment proceeding (the “trial”), the Board members who initiated the trial (the “prosecution”) and the Board member in question (the “defense”) each have a minimum of 30 minutes to present their case.
  2. If a quorum can not be achieved for the trial on three separate occasions over a period of at least one week, the quorum requirement may be waived for the trial.
  3. At the end of the trial, the defense may be removed from their position by a supermajority vote by the Board (excluding the defense).
  4. A comprehensive report about the trial and the subsequent removal vote must be published within 24 hours to the YACU public.
  1. When a Director consistently fails to fulfill their duties to their Team, a Senior Leader from their Team may challenge them for their position.
  1. The challenger must be invited to a Board meeting, where they must explain the context, reasoning, and qualifications behind the challenge.
  2. The challenge may then be authorized by a majority vote by the Board (excluding the Director in question and, if applicable, the challenger).
  3. If the challenge is authorized, the challenger and the Director must each present their case to the Team in question.
  4. The Team then, by majority vote, decides whether to remove the Director and replace them with the challenger.

Article VI: Miscellaneous Provisions

  1. No public statements are to be made without prior approval by the Board. Any unauthorized public statements will be immediately dismissed.
  2. Regular members are permitted to be a member of no more than 3 Teams.
  3. The Director of each Team that the member belongs to reserves the right to remove members of that Team if they fail to fulfil their duties and responsibilities to that Team.
  4. It is strongly recommended but not required that Directors and Deputy Directors only serve on their primary Team, regardless of the time commitment involved by a secondary Team.
  5. A State Coalition is a coalition of all high school and college chapters within a state. A State Coalition is led by a State Representative appointed by the Organizing Director. A State Coalition must be formed when a state has at least 5 local chapters.

Article VII: Finance and Legal Disclosures

  1. The YACU was established in February 2020 and formally incorporated in the county of Albany, New York on September 17th, 2020.. The YACU’s fiscal year runs from August 1st to July 30th (e.g. FY 2021 runs from August 1st, 2020 to July 30th, 2021).
  2. The YACU’s accounting method is cash-basis accounting.
  3. In an effort to meet and exceed transparency requirements of exempt organizations, the YACU will make its exemption recognition form (1023), summarized copies of its proposed yearly budgets, and tax returns publicly accessible on the legal section of the YACU website.
  4. The YACU is organized exclusively for charitable, educational, and literary purposes under Section 501(c)(3) of the Internal Revenue Code, or corresponding Section of any future federal tax code.
  5. Upon the dissolution of the YACU, assets shall be distributed for one or more exempt purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code, or corresponding Section of any future federal tax code, shall be distributed to the federal government, or to a state or local government, for a public purpose.
  6. As a courtesy to the members of the YACU, the Board makes a good faith effort to publish meeting minutes with an appropriate level of detail. Should members request more information regarding what occurs inside a meeting, opportunities for healthy discussion are available the following day, pending board availability. The Board reserves the right to ultimately withhold any information per their discretion via a majority vote, which is executed as a final decision.

Appendix I: Description of Teams

Communications Team

Digital Team

Organizing Team

Political Team

Appendix II: Current Board

This appendix is automatically updated without a Board vote when the composition of the Board changes.

Board Chair: Carlos B.

Current Directors

Communications

Digital

Organizing

Political

Kanika T.

Johan S.

Michael L.

Andrew J.

Current Non-Director Board members

Member Representative

Senior Leadership Representative

Senior Leadership Representative

Legal Officer

Tech Manager

Steve B.

Ian G.

Sydney F.

Carlos B.

Derek K.

Appendix III: Current Committees

Each committee is listed by their full name followed by their abbreviation and membership tier. In addition, chairs of the committee and members of the committee are also listed, as well as a brief description.

Standing Committees

Human Resources Committee (HRC-T1)

Chairs

Members

Andrew J.

Carlos B.

Derek K.

Jack S. (Advisor)

Michael L.

Sydney F.

Kanika T.

Johan S.

The Human Resources Committee oversees the recruitment of leaders of the YACU, resolves internal conflicts, and works to improve the experience of working and serving in any position throughout the YACU. In collaboration with the Moderation group, HRC oversees discord server management, moderation, user onboarding (Welcome Team) and user engagement. HRC is restricted to active board members.

Diversity, Equity, and Inclusion Committee (DEIC-T2)

Chairs

Members

Carlos B.

Michael L.

Jazmin A. (Advisor)

Johan S.

Andrew J.

The Diversity, Equity, and Inclusion Committee identifies and addresses concerns and issues regarding underrepresentation. The committee focuses on both promoting these goals within leadership and within the wider organization.  DEIC is restricted to senior leadership and above.

Volunteer Committee (VC-T4)

Chair

Members

Michael L.

Derek K.

Sydney F.

Kanika J.

Johan S.

Ivan S.

Andrew J.

Carlos B.

The State Coalition Outreach, Partnership, and Engagement Committee works to ensure that state coalitions have the tools and resources necessary to conduct their own outreach and partnerships as well as working to engage chapters and state coalitions on a local and national level. All leadership members are permitted to join SCOPEC.

Marketing and Publicity Committee (MPC-T4)

Chairs

Members

Andrew J.

Johan S.

Kanika T.

Sydney F.

Zainub S.

The Marketing and Publicity Committee manages the YACU Marketing Guide and works to standardize messaging throughout the organization between the three primary teams with marketing focuses: Communications, Digital, and Political. The chairs of MPC are to be the directors of these three teams, and membership is open to any members of these teams.

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