WCEU 2018 - SPEAKER WRANGLER - Talks

Check-in time: 30 minutes before the first session of your shift starts

Meeting point: Volunteers headquarter

Contact person: Speaker wrangler manager & Carole Olinger

INTRODUCTION

During the event, you’ll be helping the speakers arriving in the right track on time for tech check and setup. You’ll be helping and assisting them with everything else they might need before going on stage.

Finally, you’ll ask the speakers if they need any guidance back to the Green Room or to the Happiness Bar.

You’ll contribute to the smooth running of the sessions during WordCamp Europe 2018.

YOUR TEAM

Before you shift starts, you’ll meet the Speaker wrangler manager, to whom you are reporting to, and who will give you some brief instructions about your role:

Time: 30 minutes before the first session of your shift starts

Meeting Point: Volunteers headquarter

Here you can check out who will be the Speaker wrangler manager during your shift: When I Work

Select the Speaker wrangler manager role in the category “Positions”.

In this video, we give further information about finding teammates and leads in When I Work.

DURING THE EVENT

These are your main tasks during your shift:

Meet the speaker in the Green room no later than 15 minutes before the start of their talk. Introduce yourself and confirm to the Speaker wrangler manager that you found the next speaker.
Guide them to the room they will be speaking and help them set up.
If you have Lightning talk speakers on your shift, please bring them all together to the track they will be speaking, 15 minutes before the start of the first Lightning talk.
Introduce them to the emcee, the timekeeper (and the Room lead).
Assist speakers with everything else they might need.
After the talk, ask the speakers if they need any guidance back to the Green Room or to the Happiness Bar.
Please be respectful, friendly, accommodating and relaxed (we don’t want to stress out speakers).
Please wear your volunteer t-shirt while you are on shift.

COMMUNICATION

A tight communication with the Room lead and the Speaker wrangler manager will be necessary.

Main Slack contacts:

@Speaker wrangler manager

#speaker-wrangling

#wceu-volunteers

@content-team

BEFORE THE EVENT

Please create a Slack account as this is our main communication tool during the event.
Have a look at the session schedule during your shift: know the speakers’ names and how they look like.
Here you can find a documentation with the names and photos of the speakers:

Last but not least, we want to say a big THANK YOU for your precious help!
We couldn’t do this without you and we truly hope you’ll enjoy your volunteering experience during #WCEU 2018 at its best.