GSA Meeting Agenda + Minutes
Date & Time: | September 15th, 2021 @ 3 pm |
Zoom/Room: | https://pitt.zoom.us/j/9789530749 (password=GSA)/Murdoch 7th Floor Conference Room |
ATTENDEES | ||
Neha | Sophia | Marissa |
Gaby | Andrew | |
Monica | Stefan | |
Steven | BaDoi | |
Roshni | Hanxi | |
Alex | Caleb |
AGENDA | DISCUSSION | ACTION ITEMS |
GSA Overview and Logistics | ||
CPCB GSA overview presentation |
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Preferred communication?
| Everyone likes Slack:) #gsa2021-22 on CPCB-students workspace BaDoi will keep Slack admin responsibilities | |
In person meetings vs. virtual | We will keep hybrid meetings, alternate between Pitt and CMU | Monica will look into booking CMU rooms/hybrid technology (contact Ally) |
Amendments to the Constitution
| All GSA members need to be present to vote on an amendment. Drew: amendments won’t be enough to properly ‘fix’ the constitution. (1) Introduce an amendment to be able to rewrite the constitution, then (2) rewrite the constitution. Vote on whether to change the constitution: vast majority yes | Drew will take lead on constitution rewrite. By next meeting, come up with list of things to delegate. |
Social and Professional Events | ||
Types and frequency of social events
| Before pandemic: monthly in person events During pandemic: twice a month virtual events Virtual events are nice budget-wise 2 events a month: 1 virtual + 1 in person Members at large might be able to host their own events (?) Might be a bit difficult for scheduling - give priority to person hosting in person event
Important to be aware of 1st years’ schedules Spending: set a budget for every event, equally for each event for now.
Gaby wants to host apple-picking event No virtual event this month | Plan on 2 events a month, 1 virtual and 1 in person Find out 1st year schedules - Alex for Struct, Daniel Jeong for ML Drew will figure out budget for events |
This months socials
| Typically, for BBQs and similar events, we have 2 co-hosts to help with planning. Caroline Larkin might have a good locaiton, but it is far BaDoi’s location has worked in the past Caleb’s place in Shadyside can fit ~20? People Shelters at Schenley Park - the one for TecBIO was ~$75 to rent, the one for retreat was ~$500 Murdoch 8th floor patio also an option Hosts: Drew & Steven Estimated budget: ~$200-300 Host by end of September | Neha will ask Kelly/Nicole for alcohol situation Drew and Steven:
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Types and frequency of social events
| Event brainstorm
| There is a list pinned on slack, add items there. |
1st Year Involvement | ||
| Would be nice to have 1v1 emails/introductions Buddy system? Other programs have this Before prospectives accept offers, we send emails individually, but we don’t do the same thing for the 1st year students who end up coming | Gaby will organize and implement a buddy system
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Position updates | ||
Treasurer (Drew)
| Drew doesn’t have access yet - emails have been sent, we are just waiting. BaDoi says we will get ~$800 CMU side: reimbursements Pitt side: Vincent card Last year on pitt side was ~$2200 for 44 students | Drew will find out how much money we have. Will physically bother Michael on Friday and update spreadsheet. |
Social media (Marissa)
| Marissa is logged into everything, and Joe has access to the email for the passwords | |
Student seminar (Stefan)
| Dora sent Stefan all the documents from last year. How can we incentivize people to present? Can we get in touch with postdocs?
Last year, poll that was sent out required students to schedule months in advance, which might prevent students from signing up Budget: department might give us money (e.g. pizza) Aim to start in October | Stefan will send out a poll Stefan will find out about department money for these |
Pitt rep (Steven) | Meetings are Mondays at 5, but Steven has a class then, so he will have to miss the first semester. He has to organize an event for November | Steven will get the minutes |
CMU rep (BaDoi) | There was a meeting this month, BaDoi sent out an email with minutes. | |
Committee updates | ||
Steering committee (Jenn and Omer - not on GSA)
| Neha will reach out to steering committee to stay in the loop | |
DEI committee (???) | ||
Curriculum committee (Stefan?) | ||
Other committees
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Next meeting | ||
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