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Facilities Meeting Minutes (Board Committee Site)
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Wilson School District

Facilities Committee Meeting

Monday, April 8, 2024

Operations Center

4:30 PM

Attendance:                Jeff Simcox, Director of Operations

Ed Case, Facilities Chair, Board Member, via google meet

Jennifer Denny, Facilities Committee. Board Member

                        Christopher Trickett, Superintendent

                        Stacey Stoudt, Assistant Superintendent

Andrew Hoffert, Assistant Superintendent

                        Christine Scholsman CFO

                        John Miravich, Fox Rothschild

                        Karen Troutman, Director of Public Relations

                        Randy Williams, Director of Transportation

                        Nicholas Claytor, Senior Accountant

                        Zach Withelder, Custodial Services Coordinator

Joanne Slichter, Assistant to the Director of Operations

Capital Spending Update 

Mrs. Christine Schlosman reviewed the current status of the Capital Fund.

                        

Pitney Bowes Mailing Machine

        Mr. Mark Gaston reviewed his proposal for the mail machine and the savings that will be possible with this machine.  He was available for any questions.  After discussion, the committee recommended using this company for the new lease which includes a folding machine used in the business office.

Champions - Before and After School Care

Dr. Stacey Stoudt reviewed parental requests involving the new child care after school program.  They would like to see care provided on Teacher Learning Days, when students do not have school as well as possibly having care available over holiday periods.  This would be something that will be discussed with the DLT and the solicitor.  Several items would need to be addressed for this to be considered in renewing the agreement beyond the 2024-25 school year.

Performing Arts Updates:

Construction Updates - moving forward as scheduled

        Underground Piping- a change order will be coming for material.  

Lincoln Park - Update

Post Planning Commission Update - Attended a meeting and we will attend another meeting for preliminary review in June.

Food Facilities Concepts, Inc - Food Service Design - This will be the company used by Crabtree for this project.

        

Southern - Update

Survey - underway

Interior on April 1- with Crabtree - a renovation is much more detailed than a new build.  This will take a longer time to complete properly.

Food Facilities Concepts, Inc - Food Service Design -This will be the company used by Crabtree for this project.

Gurski Track

Layout - has been received and distributed for final approval within the district leadership.

Gurski Turf

June 3 Start - Everything will be in place to start on June 3 and the schedule is set up for this to be completed in 21 days.  Then the track will be done.

Graduation -         Parade 

Fireworks

        Permits- in process                

Security- KRE- to watch the night before graduation

        Letter to Township- sent to request for the fees to be waived

        Generator- the reservation has been secured.

        Fireworks- the contact is in place with a rain date.

LED Screen -Is secured, as per Karen Troutman and will be on the April 15, 2024, board agenda.

Transportation Office - Not to Exceed $30,000 (Capital Reserve Fund) -.

It has been requested to build an additional office.  Quotes are being gathered.  The committee  agreed to proceed with the work, to be done in house, and items will be brought to the board for approval as needed for the capital funds.

Tech Ed Improvements - Not to Exceed $250,000 (Capital Reserve Fund)

        The E300 area has many needs, as this area was previously used as shop and art rooms, the current usage requires things that are much different from the prior uses.  Items will be addressed and brought to the board for approval using capital funds.

Art Room Improvements  Kilns and Paint Booth $15,000 (General Fund )

Several areas need to be addressed as this area was originally a woodshop and is now art rooms.  Kilns will be moved,  new electrical is needed and, a spray booth to be placed where the kilns had been located.  This is being done for the safety of students as well as accessibility for

 

New Custodial Service Coordinator -

 Mr. Zach Withelder was introduced to the committee and shared a few of the many items he is currently working on.

Other

        Fire Hydrants - Required Testing must be done, as we own  5 hydrants that will not be tested by the fire department.  We have reached out to Alarm Tech for pricing.

        Facilities Grant - An Application will be submitted towards possibly receiving up to 5 Million dollars towards HVAC Upgrades at Southern Middle School.   What will appear on the board agenda of April 15,  is permission to apply.

        Sage Drive Residents - We are again in conversation with a Sage Drive resident concerning ownership of trees.  A survey will be done/checked and the homeowner will be contacted with the results.

We do not believe the trees belong to us, as indicated on previous surveys completed.

        

The next scheduled meeting of the Facilities Committee will be on Monday, June 10, 2024.

Meeting Adjourned 5:52 PM

Wilson School District

Facilities Committee Meeting

Monday, April 8, 2024

Operations Center

4:30 PM

  1. Capital Spending Update: Mrs. Christine Schlosman

                        

  1. Pitney Bowes Mailing Machine

  1. Champions - Before and After School Care  - Dr. Stacy Stoudt

  1. Performing Arts Updates:

Construction Updates

                Underground Piping

  1. Lincoln Park - Update

        Post Planning Commission Update

        Food Facilities Concepts, Inc - Food Service Design

        

  1. Southern - Update

        Survey

        Interior on April 1

        Food Facilities Concepts, Inc - Food Service Design

  1. Gurski Track

Layout

  1. Gurski Turf

June 3 Start

  1. Graduation - Parade, Fireworks, Security

        Permit                                KRE

        Letter to Township                Generator

        Fireworks                        LED Screen

  1. Transportation Office

  1. Tech Ed Improvements

  1. Art Room Improvements  Kilns and Paint Booth

  1. New Custodial Service Coordinator

  1. Other

  1. Executive Session

The next scheduled meeting of the Facilities Committee will be on Monday, June 10, 2024.

Wilson School District

Facilities Committee Meeting

Monday, December 11, 2023

Operations Conference Room

4:30 PM

Attendance:                Jeff Simcox, Director of Operations

Ed Case, Facilities Chair, Board Member, via google meet

Jennifer Denny, Facilities Committee. Board Member

                        Christopher Trickett, Superintendent

                        Christine Scholsman CFO

                        John Miravich, Fox Rothschild

                        Karen Troutman, Director of Public Relations

                        Drew Kaufmann, Director of Athletics

                        Nicholas Claytor, Senior Accountant

Joanne Slichter, Assistant to the Director of Operations

The meeting was called to order by Dr. Trickett  at 4:40 PM

Performing Arts Updates:

  1. Construction Meeting - Was held and went very well.

  1. Groundbreaking on 12/21 @ 2:00 pm -Ceremony will start in the Auditorium Lobby and then move to the outside for the ground breaking.

Phase Two Updates:

        This phase will include the Lincoln Park SIte and Southern Middle School Improvements

  1. Site plan -
  2. Traffic Study - A board agenda item will request using BEI to do a traffic study.
  3. Site Survey - A board agenda item will request using C2C for Boundary and Topographic Survey

  1. Capital Spending Update: Mrs. Christine Schlosman

        Capital Projects Update Dec 2023

  1. Updates:
  1. Flood Policy Update On Additional Coverage - A board agenda item will request to update our policy coverage.
  2. West/Green Valley Lighting-.

Mr. Simcox will finalize actual costs for these two buildings, as this has been completed at most of the others buildings.

  1. About $200K - not in the capital plan at this point - potential future project
  1. Tennis Court Lighting - Jeff will be looking into a possible Grant- Wilson has an opportunity to  apply for grant funding for resurfacing and lights at the High School Tennis Courts.  Mr. Simcox and Mr. Kaufmann will be following up on this

  1. Other Items for Discussion
  1. SAFETY - Camera and Door Access- We met as a team again on December 11 and reviewed cost estimates. Our current timeline is as follows:
  1. Jan. - Meet with potential vendor to tighten proposals,
  2. Feb. - Present to Facilities and Technology Committees (joint) -
  3. March - Finance Committee and Full Board Presentation

The next scheduled meeting of the Facilities Committee will be on February 12, 2024.

Wilson School District

Facilities Committee Meeting

Monday, February 12, 2024

SDR Administration Building

4:30 PM

  1. Crabtree Update
  2. Capital Spending Update: Mrs. Christine Schlosman

                Capital Spending

  1. Performing Arts Updates:
  1. Construction Updates
  1. Gurski

i..    Turf  -         Turf Quote

ii.    Track -           Track Quote

  1. Lower House
  1.   HVAC Updates
  1. Radio Maintenance, Inc. - Dr Hoffert/Ryan Fitterling

        RMI Quote

  1. Playgrounds

        Inclusive Playground Quote

  1. Spring Ridge - Lighting Control

        Lighting Panel Quote

  1. Flooring at Transportation

        Flooring Quote

The next scheduled meeting of the Facilities Committee will be on Monday, April 8, 2024.

Wilson School District

Facilities Committee Meeting

Monday, December 11, 2023

Operations Conference Room

4:30 PM

Attendance:                Jeff Simcox, Director of Operations

Ed Case, Facilities Chair, Board Member, via google meet

Jennifer Denny, Facilities Committee. Board Member

                        Christopher Trickett, Superintendent

                        Christine Scholsman CFO

                        John Miravich, Fox Rothschild

                        Karen Troutman, Director of Public Relations

                        Drew Kaufmann, Director of Athletics

                        Nicholas Claytor, Senior Accountant

Joanne Slichter, Assistant to the Director of Operations

The meeting was called to order by Dr. Trickett  at 4:40 PM

Performing Arts Updates:

  1. Construction Meeting - Was held and went very well.

  1. Groundbreaking on 12/21 @ 2:00 pm -Ceremony will start in the Auditorium Lobby and then move to the outside for the ground breaking.

Phase Two Updates:

        This phase will include the Lincoln Park SIte and Southern Middle School Improvements

  1. Site plan -
  2. Traffic Study - A board agenda item will request using BEI to do a traffic study.
  3. Site Survey - A board agenda item will request using C2C for Boundary and Topographic Survey

  1. Capital Spending Update: Mrs. Christine Schlosman

        Capital Projects Update Dec 2023

  1. Updates:
  1. Flood Policy Update On Additional Coverage - A board agenda item will request to update our policy coverage.
  2. West/Green Valley Lighting-.

Mr. Simcox will finalize actual costs for these two buildings, as this has been completed at most of the others buildings.

  1. About $200K - not in the capital plan at this point - potential future project
  1. Tennis Court Lighting - Jeff will be looking into a possible Grant- Wilson has an opportunity to  apply for grant funding for resurfacing and lights at the High School Tennis Courts.  Mr. Simcox and Mr. Kaufmann will be following up on this

  1. Other Items for Discussion
  1. SAFETY - Camera and Door Access- We met as a team again on December 11 and reviewed cost estimates. Our current timeline is as follows:
  1. Jan. - Meet with potential vendor to tighten proposals,
  2. Feb. - Present to Facilities and Technology Committees (joint) -
  3. March - Finance Committee and Full Board Presentation

The next scheduled meeting of the Facilities Committee will be on February 12, 2024.

Wilson School District

Facilities Committee Meeting

Monday, December 11, 2023

Operations Conference Room

4:30 PM

  1. Performing Arts Updates:
  1. Construction Meeting
  2. Request not to exceed $25,000 Approval for Jeff/Possible Change Order (Ratification at next board meeting)
  1. Upcoming Agreements for Board Approval
  1. Groundbreaking on 12/21 @ 2:00 pm
  1. Phase Two Updates:
  1. Site plan
  2. Traffic Study
  3. Site Survey
  1. Capital Spending Update: Mrs. Christine Schlosman
  2. Updates:
  1. Flood Policy Update On Additional Coverage
  2. West/Green Valley Lighting
  1. About $200K - not in the capital plan at this point - potential future project
  1. Tennis Court Lighting - Jeff will be looking into a possible Grant
  1. Other Items for Discussion
  1. SAFETY - Camera and Door Access- We met as a team again on December 11 and reviewed cost estimates. Our current timeline is as follows:
  1. Jan. - Meet with potential vendor to tighten proposals,
  2. Feb. - Present to Facilities and Technology Committees (joint) -
  3. March - Finance Committee and Full Board Presentation
  1. Executive Session

The next scheduled meeting of the Facilities Committee will be on Monday, February 12, 2024.

Facilities Committee Meeting

Wednesday, November 15, 2023

Wilson School District

Operations Conference Room

4:30 PM

Attendance:                Jeff Simcox, Director of Operations

Ed Case, Facilities Chair, Board Member

Jay Nigrini, Facilities Committee. Board Member

                        Christopher Trickett, Superintendent

                        Andrew Hoffert, Assistant Superintendent

Christine Schlosman CPA, CFO

                        John Miravich, Fox Rothschild

                        Karen Troutman, Director of Public Relations

                        Drew Kaufmann, Director of Athletics

                        Nicholas Claytor, Senior Accountant

                        Ryan Fitterling, Director of Technology

                        Randy Williams, Director of Transportation

Joanne Slichter, Assistant to the Director of Operations

The meeting was called to order by Jeff Simcox at 4:30 PM

1.        Flooring - Upper House of High School - Roll-up Door & Locker Hallway

As part of the Construction Project, the area that will see the most traffic is in need of replacement.  At the recommendation of the Facilities Committee, a board agenda item will be added using 21 C Bond Funds to the November 20. 2023, agenda for approval by the board.

        About All Floors  Proposal

        

2.        Southern Asphalt - at Stadium - It has been requested that an area at the Southern

Stadium be addressed.  Currently it is mostly dirt and mud.  At the recommendation of the Facilities Committee, a board agenda item will be added using Capital Funds to the November 20, 2023, agenda for approval by the board.

        Construction Masters  proposal

3.        Fence Surround at Kilns in the Lower House - After visiting the classroom and being assured        

that this classroom will remain where it is for the foreseeable future, a request has been made to

ensure student safety when the kilns are in use.   At the recommendation of the Facilities Committee, a board agenda item will be added using Capital Funds to the November 20, 2023, agenda for approval by the board.

        Pro Max  Proposal

4.         Cafeteria Tables for Cornwall Terrace - A request from Stacey Soudt indicates there is a great

need for new cafeteria tables at Cornwall Terrace.  At the recommendation of the Facilities

Committee, a board agenda item will be added using Capital Funds to the November 20, 2023, agenda for approval by the board.

        Proposal

5.        Parapit Wall at Spring Ridge - As you recall, we had a water situation this past July at Spring

Ridge when we had several inches of rain within a few hours causing very much damage to the building and classrooms.  To avoid this from happening again, we have a quote to install an overflow scupper on the roof.   Jeff explained that this will not affect the current roof warranty at Spring Ridge.  At the recommendation of the Facilities Committee, a board agenda item will be added using Capital Funds to the November 20, 2023, agenda for approval by the board.

        Heidler Roofing  Proposal

6.        Wayfinder (Signs) at High School Auditorium - During the redirection of people traffic flow

while the construction is happening at the High School, we are presenting a quote for signs to be used to assist in getting people to the correct location for the event they are attending. At the recommendation of the Facilities Committee, a board agenda item will be added using 21 C Bond Funds to the November 20. 2023, agenda for approval by the board.

7.        District Radios  - A detailed explanation of why this is needed was presented to the group.  After

more discussion it was decided that this will be revisited with building principles and presented after that is completed.

Proposal

8.        Other items for discussion

        Purchase of Chairs: Jeff presented several quotes for the purchase of chairs.  These would be

 folding chairs for use at events such as graduation, veterans dance, prom, Elementary School in

building spring concerts, etc. At the recommendation of the Facilities Committee, a board agenda item will be added using Capital Funds to the November 20, 2023, agenda for approval by the board. ** Post Meeting it was determined that this purchase would be made through the general fund.**

Update from Transportation:  Randy Williams reported that meetings held now agree that the Green Valley Elementary School will be the Pilot School to test the wayfinder program.  The anticipated date to start is January 8, 2023.

        Capital Fund Spending Plan: Capital Fund detailed spending was reviewed by Christine.  She

 will present this at each meeting so everyone is up to date on the current capital fund spending.

The meeting was adjourned at 5:30 PM

The next scheduled meeting of the Facilities Committee will be on

Monday, December 11, 2023.

Facilities Committee Meeting

Wednesday, November 15, 2023

Wilson School District

Operations Conference Room

4:30 PM

1.        Flooring - Upper House of High School - Roll-up Door & Locker Hallway

        2 CoStars Quotes

        About All Floors  Proposal

        Franklin Flooring  Proposal

2.        Southern Asphalt - at Stadium

        Construction Masters  proposal

3.        Fence Surround at Kilns in the Lower House

        Pro Max  Proposal

4.         Cafeteria Tables for Cornwall Terrace

        Proposal

5.        Parapit Wall at Spring Ridge

        Heidler Roofing  Proposal

6.        Wayfinder (Signs) at High School Auditorium

7.        District Radios  Proposal

8.        Other items for discussion

9.        Executive session

The next scheduled meeting of the Facilities Committee will be on

Monday, December 11, 2023.

Facilities Committee Meeting

Monday, October 9, 2023

Wilson School District

Operations Conference Room

4:30 PM

Attendance:                Jeff Simcox, Director of Operations

Ed Case, Facilities Chair, Board Member

Jay Nigrini, Co-Chair, Board Member

                        Christine Schlosman, CFO Wilson School District

                        Christopher Trickett, Superintendent

                        John Miravich, Fox Rothschild, via google meet

                        Karen Troutman, Director of Public Relations

                        Drew Kaufmann, DIrector of Athletics

                        Randy Williams, Director of Transportation

                        Keegan Orzechowski, Community Member

Joanne Slichter, Assistant to the Director of Operations

Jeff Simcox called the meeting to order at 4:30 PM.

Finance - Capital Review

        Christine Scholsman presented the current status of the capital funds and the process used for projects to be considered for capital funds.

Capital Spending Review

Gym Floor Cover 

        Jeff Simcox brought a sample of floor covering in anticipation of the purchase of new gym floor covering.  The current covering is showing signs of wear.  He explained that one of the upcoming projects is a total sand down and repaint/refinish of the high school gym floor and at that point this would be needed.  He has investigated and would like enough covering to do the entire gym floor.  

Transportation Presentation

        Randy Williams presented a new product for better safety and more accurate reports for the transportation of our students.  Details were given concerning the purchase and at this point it would be a pilot project for 9 buses of different sizes.  Cost for this trial would be covered by the general fund under transportation.  After discussion, the committee recommended that a board agenda item be presented at the October 16, 2023, board meeting.

Quotation

Presentation

Insurance/Flood Coverage

        Jeff Simcox reviewed some past occurrences with the explanation of the flood rider we currently have with our plan.  Jeff and Christine will be reviewing with our carrier to increase this coverage with a reasonable rate and deductible.

West and Southern Auditorium Upgrades 

Jeff Simcox reviewed where each project stands.  West will be an approximate one week project which was to start October 9, 2023.  An emergency has pushed back the start to next week.   Southern has been ongoing and both projects should be completed by Thanksgiving.

Greystone Agreement

Jeff Simcox explained the current status of the agreement and why the agreement was needed.  This was already on the last board agenda.

West Lighting 

        Jeff Simcox brought to the attention of the committee that with the upgrade to LED lighting at our other buildings has us looking to upgrade at West.  When walking around West at night, there are not even pack building lights on the exterior of that building.  Dr. Christopher Trickett mentioned that it is rather dark at West compared to the other buildings where the improvements have been made.  A light pollution study will be conducted at no cost by Dauphin Electric for review prior to making changes.

Lutron System at Pool 

        Jeff Simcox presented an issue that happened during the Beast of the East with the lighting during the competition.  At that point, Jeff was able to get the issue resolved, however we need to address this prior to anything like this happening again.

Print Shop Copier

        Jeff Simcox discussed the amount of work currently being done by the print shop.  In a few months the lease on the black and white machine will be at its end.  We will then own that machine.  Stratix was here to present a new lease for an additional new machine at an increase of $59.00 more than our current lease.  The new machine will make 136 copies a minute as our current machine makes 111 copies a minute.  After discussion the committee agreed to recommend a board agenda item for this agreement.

Bid Timeline Update - 2pm on Oct. 19

        Dr Christopher Trickett and Jeff Simcox explained that the current timeline for this project has been extended.  The original date to bring recommendations to the board was October 26, but this has been changed to the November 6, 2023, board meeting.

Other items for discussion

        Karen Troutman and Drew Kaufmann discussed Market Street Sports and a request received from them for a current sponsor.  

They reported that we have one sponsor on board for the press box.  Logo designs are being reviewed.

A request to sponsor the Field in Gurski Stadium came in.  They are requesting that their logo be placed on the field.  After discussion, everyone agreed that signs are fine, but anything on the turf will not be allowed.

 Drew Kaufmann presented an assessment from Hummer on the Varsity Softball Field.  This is similar to the work recently completed on the Varsity Baseball Field.  This is work that is recommended every 7 years.  After discussion, the committee recommended that this be put on the board agenda and the funds will come from the capital reserve fund.

Quotation Varsity Softball

The next scheduled meeting of the Facilities Committee will be on Monday, December 11, 2023.

Adjournment at 6:03 PM.

Facilities Committee Meeting

Monday, October 9, 2023

Wilson School District

Operations Conference Room

4:30 PM

Need to update once Jeff provides information:

1.        Finance - Capital Review

2.        Gym Floor Cover

3.        Transportation

4.         Insurance/Flood Coverage

5.        West and Southern Auditorium Upgrades - (Update)

6.        Greystone Agreement

7.        West Lighting

8.         Lutron System at Pool (Investigate)

9.        Print Shop Copier

10.         Bid Timeline Update - 2pm on Oct. 19

11.        Other items for discussion

12.        Executive session

The next scheduled meeting of the Facilities Committee will be on

Monday, December 11, 2023.

Facilities Committee Meeting

Monday, October 9, 2023

Wilson School District

Operations Conference Room

4:30 PM

Need to update once Jeff provides information:

1.        Finance - Capital Review

2.        Gym Floor Cover

3.        Transportation Presentation

4.         Insurance/Flood Coverage

5.        West and Southern Auditorium Upgrades - (Update)

6.        Greystone Agreement

7.        West Lighting

8.         Lutron System at Pool (Investigate)

9.        Print Shop Copier

10.         Bid Timeline Update - 2pm on Oct. 19

11.        Other items for discussion

12.        Executive session

The next scheduled meeting of the Facilities Committee will be on

Monday, December 11, 2023.

Facilities Committee Meeting

Monday, August 14, 2023

Wilson School District

Operations Conference Room

4:30 PM

Attendance:                Jeff Simcox, Director of Operations

Ed Case, Facilities Chair, Board Member

Jay Nigrini, Facilities Committee. Board Member

                        Christopher Trickett, Superintendent

                        John Miravich, Fox Rothschild

                        Karen Troutman, Director of Public Relations

                        Drew Kaufmann, Director of Athletics

                        Jessica Schnettler, Accounting Manager

                        Nicholas Claytor, Senior Accountant

                        Randall Blatt, Community Member

Joanne Slichter, Assistant to the Director of Operations

The meeting was called to order by Jeff Simcox at 4:30 PM

Schools will all be ready for staff and students this week. 

Updates:

Review of phase II category estimated costs by line items:

        Concept Southern Middle School

        Concept New Lincoln Park Elementary Building

West Baseball Field 

        Hummer Proposal - After discussion and checking that funds are available under capital, the committee recommended an agenda item for this work to be done in October be included on the board agenda for Monday, August 21, 2023.

Capital Reserve Spending Plan

        Dr Tricket reviewed the current capital spending plan.  This is the working spreadsheet for current and upcoming projects.  The floor was opened for questions and discussion.

Rental contract with GT Church for the Spring, 2025 Musical

        Mrs. Troutman has been in contact with Officials at GT Church and with our solicitor to be sure that all contract documents for this rental are properly vetted.  Mrs. Mary Lennon was also consulted and is very pleased with the tentative agreement in place. This will be the location of the Spring 2025 Musical, due to construction at the New High School Auditorium.  The contract will be reviewed and finalized.  This is all contingent upon being under construction. At that point in time (Closer to the time of use)  it will be put on the board agenda for approval.

Meeting Adjourned at 5:40 PM.

Executive session

The next scheduled meeting of the Facilities Committee will be on

Monday, October 9, 2023.

Facilities Committee Meeting

Monday, June 12, 2023

Wilson School District        

Operations Center Conference Room

4:30 PM

Attendance:                Jeff Simcox, Director of Operations

Ed Case, Facilities Chair, Board Member

                        Christine Schlosman, CFO Wilson School District

                        Christopher Trickett, Superintendent

                        Andrew Hoffert, Assistant Superintendent

                        John Miravich, Fox Rothschild

                        Karen Troutman, Director of Public Relations

                        Sean R. Douty, Crabtree Rohrbaugh & Assoc.

                        Keegan Orzechowski, Community Member

Joanne Slichter, Assistant to the Director of Operations

CrabTree - Auditorium - Phase 1 Update  - Sean Douty, CRA

        Presentation below

https://drive.google.com/file/d/1u3RxTqfSk99IFPlDFK-3DMbde32PgQM3/view?usp=sharing 

Lighting at High School Driveway, Lower House and Field House Bldg. - Mr. Simcox presented costs to complete this LED Upgrade to this area.  The Committee recommended that it be presented to the board for approval.

        

Updated Contracts for Pro Cleaning Services and Home Care Solutions (new name = Maid To Bee Clean) for the 2023-2024 school year  Mr. Simcox will have the necessary items on the next board agenda.

Capital Spending Update - Christine Schlosman

        Presentation below:  

https://drive.google.com/file/d/1uJC8JijgpkruvpYj8r7VcXTv3Hj-5GuV/view?usp=sharing

Update- Spring Musical (Auditorium) - Karen Troutman- Mrs. Troutman shared that visitations have been made to several locations to host the Wilson 2025 Spring Musical.  The committee has agreed that the Middle School Auditoriums will be sufficient for the winter concerts and the spring concerts during construction.  Mrs. Mary Lennon has also agreed that smaller productions can be handled in our existing auditoriums during the construction.

Glad Tidings has been selected and the committee is in the process of working out details for the rental for the 2025 Spring Musical.  The 2024 Spring Musical will be scheduled for an earlier time and held in the current High School Auditorium.  

LCBC - Andrew Hoffert - Dr. Hoffert presented the tentative schedule and agreement in process with LCBC to rent space at West Middle School.  Details remain to be worked through and more meetings are scheduled.  The agreement terms at this point are from November 4, 2023 through July 28, 2024.

Modernfold Fold Door at the Library in the High School  - Dr. Hoffert shared that Dr. Weber, the high school principal, has a vision for the library to be used as a multi-use space and a need for dividing that space at times.   A price for a folding door has been secured.  The committee recommended that this be included  as a board agenda item for the June 19, 2023 meeting.

Mack Field Update - Mr. Simcox shared that work on this started on Monday, June 5, 2023 and things are on schedule.

Lower House Construction Update - Mr. Simcox shared that work on this started on Monday, June 5, 2023.  HVAC and piping is underway.  Tile work is complete.  

TWG Update - Dr. Hoffert -  Dr. Hoffert reported on the status of upgrades for security, cameras and doors.  He is working on a grant to assist with any costs.  Several vendors have been reviewed and it appears that TWG is the best fit for Wilson.  They are not proprietary and what we currently have in place with work with their software.  More information will be obtained with further updates to be provided.

Playgrounds  - Dr. Hoffert reported on the addition of musical gardens to our elementary schools. There will be site work done, as blacktop is required for the installation of this equipment for those students with limited mobility/access to the mulch playground.

Update: Natatorium Score Board - Mr. Simcox reported that the board has been installed.  Instructions will be provided next week.  The Protective netting has also been installed.

Adjourned: 6:08 PM

The next scheduled meeting of the Facilities Committee will be on Monday,

August 14, 2023.  

Facilities Committee Meeting

Monday, June 12, 2023

Wilson School District        

Operations Center Conference Room

4:30 PM

1.        CrabTree - Auditorium - Phase 1 Update

2.        Lighting at High School Driveway, Lower House and Field House Bldg.

3.        Updated Contracts for Pro Cleaning Services and Home Care Solutions (now Need To

Be Clean) for the 2023-2024 school year

4.        Capital Spending Update - Christine Schlosman

5.        Update- Spring Musical (Auditorium) - Karen Troutman

6.        LCBC - Andrew Hoffert

7.        Modernfold Fold Door @ Library in the High School

8.         Mack Field Update

9.        Lower House Construction Update

10.        TWG Update - Dr. Hoffert

11.         Playgrounds

12.         Update: Natatorium Score Board

13.         Executive Session

The next scheduled meeting of the Facilities Committee will be on Monday,

August 14, 2023.  

Facilities Committee Meeting

Tuesday, April 11, 2023

WIlson School District        

Operations Center Conference Room

4:30 PM

Meeting called to order by Jeff Simcox at 4:32 pm.

1.        Gym Floors and Bleachers

                Spring Ridge - Gym Floor Summer 2023

                Update - all gyms changing to Oil Base products

                Bleachers and Backboard Assessment and Maintenance Plan in Progress

2.        Lighting (Building HS and LH )

                Quote

3.        Security/Property        

                Doors, Cameras,  Etc.

4.        Trash Receptacles

                Continuity of Style Throughout District

5.        Summer Positions

                Graduates for Grounds– positions to be available for part-time summer work.

                        

6.        Netting

                Update

7.        Trash Hauler

8.        Auditorium Rentals Update        

9.        Other

10.         Capital Plan

Meeting adjourned at 5:32 pm

The next scheduled meeting of the Facilities Committee will be on

Monday, June 12, 2023

Facilities Committee Meeting

Tuesday, April 11, 2023

WIlson School District        

Operations Center Conference Room

4:30 PM

1.        Gym Floors and Bleachers

                Spring Ridge - Gym Floor Summer 2023

                Update - all gyms changing to Oil Base products

                Bleachers and Backboard Assessment and Maintenance Plan in Progress

2.        Lighting (Building HS and LH )

                Quote

3.        Security/Property        

                Doors, Cameras,  Etc.

4.        Trash Receptacles

                Continuity of Style Throughout District

5.        Summer Positions

                Graduates for Grounds

                        

6.        Netting

                Update

7.        Trash Hauler

8.        Auditorium Rentals Update        

9.        Other

10.        Executive Session -

The next scheduled meeting of the Facilities Committee will be on

Monday, June 12, 2023

Facilities Committee Meeting

Monday, February 13, 2023

WIlson School District        

Operations Center Conference Room

4:30 PM

Attendance:  

Mr. Jay Nigrini, Esq. Facilities Chair, Finance Committee

Mr. Edward Case, Facilities Committee

Mr. Michael Martin,Board Member

Dr. Christopher Trickett, Superintendent

Dr. Andrew Hoffert, Assistant Superintendent

Mrs. Christine Schlosman, CPA, Chief Financial Officer

Mrs. Karen Troutman, Director of Public Relations

Mr. Drew Kaufmann, Director of Athletics

Mr. John Miravich, Solicitor

Mr. Matthew Citrone, Media Production Manager

Mr. Sean Douty, Crabtree, Rohrbaugh & Associates Architects

Ms. Val Delp, Community Member

Mr. Jeffrey Simcox, Director of Operations             

Mrs. Joanne Slichter, Assistant to the Director of Operations

The meeting was called to order by Jeff Simcox at 4:30 PM

CrabTree - Auditorium

        Mr. Sean Douty presented the current status of the high school auditorium project and next steps.  A tentative timeline was presented and Mr. Douty addressed all questions.

To secure locations for performances during construction will be a priority at this time.

February 13 Auditorium Review

West & Southern Auditorium

        Mr. Matt Citrone presented issues to be addressed at both Southern Middle School and West Middle School Auditoriums.  There are some minor safety issues we wish to address as well as lighting and sound deficiencies.  Bidding is under CoStars.   Quotations and the presentation is attached.  These repairs would be made through Capital Funds.

Southern Middle School - Wilson SD - 11-08-2022.pdf

Wilson School District ii-1961 (West).pdf

Wilson School District iSoutherni-1960.pdf

Turf Bids for Mack Stadium

        Mr. Jeff Simcox presented the quotes received.  The project was bid using the CoStars Program.  Mr. Simcox and Mr. Kaufmann will be engaging coaches and athletes to ensure that the weight and height of the turf best suits our needs.  All quotes received are within the Capital Funds budget amount for this maintenance project.

Lower House HVAC

        Mr. Jeff Simcox discussed the quotes and the work to be done at the Lower House to the HVAC Systems.  He reviewed previously received bid documents and found this co-stars pricing to be comparable.  Additional review will be done and then presented to the board for approval to move forward with this much needed maintenance.  The current project is bid through CoStars.

Pro Cleaning Services

        Mr. Jeff Simcox presented an option to help us through this time period when hiring new employees has become difficult to impossible.  We are currently engaged with Homecare Solutions but we are still understaffed.  We are looking to another company to supply us with staffing to help our staff be successful.  We currently are continuously asking our custodial staff to stay for overtime cleaning while still covering events.

Updates:

Other 

        Mr. Jeff Simcox shared that the Lincoln Park Football Association would like to replace their current shed at Southern with a new shed.  The shed will be paid for by LPFA but will be donated to the district as it resides on District property.

Adjourned:  6:12 PM

The next scheduled meeting of the Facilities Committee will be on

Tuesday, April 11, 2023, at the Operations Center Conference Room.

Facilities Committee Meeting

Monday, February 13, 2023

WIlson School District        

Operations Center Conference Room

4:30 PM

1.        CrabTree - Auditorium

2.        West & Southern Auditorium

3.        Turf Bids for Mack Stadium

4.        Lower House HVAC

5.        Pro Cleaning Services

6.        Updates:

7.        Other

The next scheduled meeting of the Facilities Committee will be on

Monday, April __, 2023.  (The second Monday of April is the 10th and the school is closed for the Spring Break on that date.)

Facilities Committee Meeting Minutes

Monday, December 12, 2022

WIlson School District        

Operations Center Conference Room

4:30 PM

Attendance:                Jeff Simcox, Director of Operations

                        Jay Nigrini, Esq.  Facilities Chair, Board Member

Ed Case, Facilities Co-Chair, Board Member

                        Christine Schlosman, CFO Wilson School District

                        Christopher Trickett, Superintendent

                        Stacey Stoudt, Assistant Superintendent

                        Andrew Hoffert, Assistant Superintendent

                        John Miravich, Fox Rothschild

Scott Fairchild, High School Asst. Principal

Drew Kauffman, Director of Athletics

                        Karen Troutman, Director of Public Relations

Joanne Slichter, Assistant to the Director of Operations

Parking Area (inside Fence) Transportation - Mr. Randy Williams requested a hard surface to replace the grass where they are parking buses as well as employee parking.  Mr. Simcox has a plan and an estimated amount to do this.  The area will be excavated, leveled and stoned at this point prepared for the possibility of being paved in the future.  The committee in whole agreed to proceed.

Turf Bids for Mack Stadium - Mr. Simcox met with a consultant (not vendors) to discuss the best surface for the fields.  Our fields are passing GMax testing, however the surface of Mack is on the edge of being replaced.  Currently Turf Field is making 10 to 14 repairs on the field.  Options will be sought and discussed at a future facilities meeting.  We hope to have a decision made to have this work done over the summer of 2023.   The vendors for this type of work are in the purchasing networks, CoStars/KPN, State Contract.  Money has been put into Capital Funds each year to be used for this project.  Gurski Field will not be done at this time.

Administration Building Rest Rooms (500 Level) - Mr. Simcox presented a tentative budget and plan to renovate these restrooms.  These are the oldest restrooms in the District and are in need of attention.  We will purchase all the materials and the work will be done in house by our licensed professional in plumbing, HVAC, Electric and skilled labor.

Southern Baseball/Softball Fields -Mr. SImcox reported that he was asked by Mr. Kaufmann and Mr. Luft to look into making the current softball field into a multi-use field.  There will not be a raised mound, but some of the infield grass will be removed and 90 foot base plugs will be installed.

This way baseball can use the field for practice and it will still be able to be used for softball as well.  This will be an inhouse project and the cost of the materials is estimated at between $2,000 and $3,000.  Mr. Nigrini suggested that we reach out to the youth groups to see if they would be interested in contributing anything to the cost of this project.

River Rock/New Story HVAC (Billing) - Mr. Simcox reported that this group brought him quotes to have air conditioning added to several classrooms.  As this is above and beyond the lease agreement, (they are requesting an additional amenity that does not exist at this point) they would be funding this expense.  The quotes were reviewed and since we will inherit this once it is installed, we went out and provided three additional quotes, with our preference.  They were very happy and wanted to know if they could make payments in $5,000.00 increments.  Our solicitor will need to draw up an agreement for the payment plan.

Lower House HVAC - Mr. Simcox will be meeting with representatives from CM3 on December 13, 2022, to discuss upgrades to this building.  The vendor has a grant writer who will see if we can qualify to have this work or some of this work covered by a grant.  If we are unable to do so, this work  will still need to be completed.  We are currently under contract with CM3 for our HVAC Maintenance Agreement and are pleased that they will be working with us on this project and the possibility of grant funding.

Purchase of used Marching Band Equipment  Mr. Fairchild presented some of the current band equipment as an example of the conditions of these older instruments.  The instruments are over 20 years old and are beyond being repaired any further.   As Wilson has hosted drum corp groups of the past few years a relationship has been established and Mr. Fairchild presented paperwork showing what instruments are needed and the cost of purchasing these used versus purchasing new equipment.  The purchase price is over 50% savings versus the cost of new.  These instruments are replaced by the corps every year.  We would be purchasing equipment that was used for one season by the corps and all the instruments would match and be silver.  This was presented at the Extracurricular committee as well and they are in favor of moving forward with this purchase.  The Facilities Committee is in agreement to proceed with this as well.

Mr. Fairchild also wanted the committee to be aware of the need for new band uniforms.  The uniforms as well are over 25 years old and in need of replacement.  This is in process and is through the design phase.  Two companies, FJM and Stanburry,  submitted designs and one from Stanburry was chosen.  At this point in time a prototype is being made.   Uniforms are being made of different materials with a life expectancy of 10 to 15 years and which is not as long as the old wool uniforms which were at 15 to 20 years.  Once the prototype is completed, the approval is needed to move forward with the next step and that would be the bidding process. This is about12 months out until completion.  The budget is expected to be in the area of $100,000.00.

Fundraiser for District Wide Adaptive Playground Equipment - Mrs. Troutman wanted to share that ADA playground equipment is being requested for the district elementary schools.  Whitfield, Spring Ridge and Cornwall Terrace wanted to start the process of fundraising.  When this was learned a small committee was assembled to bring all fundraising together.  At this point in time the WEF will spearhead the fundraising.   Mrs. Maack has developed some fund raising information and will be reaching out to the area businesses to see if they have interest in sponsoring this type of equipment at the elementary schools.  We have several teachers involved with great interest in getting this done and are also reaching out to businesses for end of year giving.  Capital funds may also be needed to complete these projects.

At Whitfield the placement of such equipment will need to be near the existing playground which will involve the movement of two of the current basketball hoops.  This move is estimated to cost approximately $10.000.00 to complete. (Surface installation and installation of Basketball Hoops)

Dr. Trickett reported that a project had been done at GV without knowledge or approval of administration.   For equity he stated that going forward all fundraising and playground equipment installation and such will need to be vetted and approved by DLT and Board Committees prior to moving forward.  (HSA and PTO’s may not go out and do projects without this approval.)

On a separate item, Mr. Simcox was asked to make a designated play area for the Pre-K program at Cornwall Terrace.  Mrs. Angela Mistifer provide Mr. Simcox with some pictures of the areas at the Berks Nature Center that would work well for this group of students. We believe this can be done for a minimal cost and be safe for this age group.

Other

Meeting Adjourned at 5:55 PM

The next scheduled meeting of the Facilities Committee will be on

Monday, February 13, 2023.

Facilities Committee Meeting

Monday, December 12, 2022

WIlson School District        

Operations Center Conference Room

4:30 PM

1.        Parking Area (inside Fence) Transportation

2.        Turf Bids for Mack Stadium

3.        Administration Building Rest Rooms (500 Level)

4.        Southern Baseball/Softball Fields

5.        River Rock/New Story HVAC (Billing)

6.        Lower House HVAC

7.        Purchase of used Marching Band Equipment

8.        Other

The next scheduled meeting of the Facilities Committee will be on

Monday, February 13, 2023.

Facilities Committee Meeting Minutes

Monday, October 10, 2022

WIlson School District        

Staff Development Room/Administration Building

4:30 PM

Attendance:                Jeff Simcox, Director of Operations

                        Jay Nigrini, Esq.  Facilities Chair, Board Member

Ed Case, Facilities Co-Chair, Board Member

Steph Kocher, Extracurricular Chairperson Board Member

                        Mike Martin, Extra Curricular Co- Chairperson, Board Member

                        Robert Schneider, Board Member

                        Christine Schlosman, CFO Wilson School District

                        Christopher Trickett, Assistant Superintendent

                        John Miravich, Fox Rothschild

Scott Fairchild, High School Asst. Principal

                        Karen Troutman, Director of Public Relations

                        Erin Goodhart Kurtz, Director of Aquatics

                        Ryan Fitterling, Director of Technology

                        Gangi Cucciuffo, Director of Teaching & Learning

                        Sean R. Douty, Crabtree Rohrbaugh & Assoc.

                        Val Delp, Community Member

                        Nicholas Claytor, Wilson Business Office

                        Craig Stonaha, Community Member

Joanne Slichter, Assistant to the Director of Operations

Crabtree Rohrbaugh Phase One-  Auditorium/High School Classrooms

Presentation by Sean R. Douty

After the presentation, several questions were presented.

Presentation Attached

Contracts / Board Agenda Items - discussion and approval requested.

Brightly Software - Updated contract

        The contract for all the items we currently utilize through School Dude, (who was bought out by Brightly)  we are requesting to contract with Brightly for these programs.

        

Mack Netting - As a safety measure, additional netting will be installed at Bulldog Field.  The netting we have in place with this additional netting will exceed PIAA standards.  We are requesting to contact Sportsfield Specialties for this work to be completed.

Whitfield Lighting- As upgraded lighting was installed at Southern/Cornwall Terrace for Safety Reasons, we are requesting approval for the same work to be completed at Whitfield with a cost of $45,500.00.  This will increase visibility by providing better lighting all around the building for everyone's safety.

Natatorium Scoreboard - At this point in time, the scoreboard at the Natatorium is on its last legs.  Colorado time Systems will no longer offer any support for this unit, nor will part be able to be purchased.   This item was on the capital projects list for 2023-24.  We are requesting it be moved up to this year, as when the order is placed we are to expect a 27 week wait for the new scoreboard to be manufactured and delivered.  We are requesting to move forward with this purchase at this time.

Stage Rigging Inspection  - As we have items throughout the district on a regular inspection scheduled, the stage rigging needs to be included.  We had requested pricing from several vendors and we are submitting a proposal from Spire for all three stages to be inspected.  The price for this will be approximately $7,000.00  This should be done every three years.

Stratix - At this point in time, the print shop is in need of a printer to keep up with the demand of the district.  We duplicate over 1,000,000 copies a month.  The math curriculum is taking over our one machine.   Our machines are used so much they are down often for maintenance and repair.  We are requesting permission to move forward with a lease for a new machine (replacing a machine that is currently not working) at a savings.  The lease with Stratix will be $1,040.00 a month for 60 months.

Updates

Key Card Readers Shiloh/Spring Ridge

Adding this will have it match the other elementary schools with this safety feature.  The Purchase Orders have been issued and the funding score will be the safety grant.

Chlorine Room-

The inhouse work on this room has been completed.  We are now awaiting MainLine to Finish their part.  The Acid is being replaced with CO2, which will help with all the fumes and coughing that has been an issue in the past.

Water Heaters at the Upper House High School-

Both of the large water heaters at the high school have come to the end of their life.  Both have been replaced by our inhouse crew.

Doors and Cameras-

Assessments have been done with principal input.  We are using a vendor to audit our current system.  Funding for this and future work will be from the Safety Grant.

Administration Lobby Signage -

We are in the process of reviewing signage for the Administration Lobby.

Skylights at  High School near Administration -

After several issues, we will be making in house repairs on the skylights near the High School Administration Entrance.

Other items for discussion

The next scheduled meeting of the Facilities Committee will be on

Monday, December 12, 2022.

Facilities Committee Meeting

Monday, October 10, 2022

WIlson School District        

Staff Development Room/Administration Building

4:30 PM

Changes needed - this is August agenda

1.        Crabtree Rohrbaugh - Presentation

2.        Contracts

        

3.        Update

4.        Other items for discussion

The next scheduled meeting of the Facilities Committee will be on

Monday, December 12, 2022.

Facilities Committee Meeting Minutes

Tuesday, August 9, 2022

Operations Building

Conference Room

4:30 PM

Attendance:                

                        Jeff Simcox, Director of Operations

                        Ed Case, Facilities Chair, Board Member

                        Christopher Trickett,  Superintendent

                        John Miravich, Fox Rothschild

                        Karen Troutman, Director of Public Relations

                        Drew Kaufmann, Director of Athletics

Via Google Meet:        

                        Jay Nigrini, Esq.  Facilities Co-Chair, Board Member

                        Christine Schlosman, CFO Wilson School District

                        Randolph Blatt - Resident

                        Joanne Slichter, Assistant to the Director of Operations

The meeting was called to Order by Jeff Simcox at 4:30 PM        

School Dude - Brightly Software 

Mrs. Troutman requested that the facilities committee consider an upgrade to our event management system.  A proposal was received from Brightly Software (current vendor for School Dudes “FS Direct” system) to upgrade our event system to Event Manager Enterprise.  The estimated cost in year one is $16,500 (less a $5344.44 credit for the invoice we already paid to FS Direct).  Estimated cost in year 2 is $12,877.  

The facilities committee recommends the upgrade to Event Manager Enterprise.

Phase 1 - Crabtree Information 

Dr. Trickett discussed a timeline to present a scaled back version of the project to stay within or below budget designated for this work.  A group will be asked to review 3 options in order to agree on an option to present to the entire board, with the intent of re-engaging Crabtree Rohrbach to get this project going prior to losing any work done to this point or having to start over due to permits expiring.

Phase 1 High School

        Dr. Trickett discussed the work to be considered for the High School and explained how things may change and be phased rather than all at once.

Phase 2 - Purchase

        Mr. Simcox spoke about the purchase of the land agreed upon and where we are in the process.

Lincoln Park Property

The property will be listed for sale and we will reach out to Spring Township to see if they have interest.  A board agenda item should be on Monday’s agenda for this.  

**Post meeting note**  On April 19, 2021 the board approved to list the Lincoln Park Parcel for sale.   No additional board agenda item will be needed.

West Wyomissing Property

        Mr. John Miravich spoke on the current time line on this sale to the Township of Spring. We are getting closer.

Update

Other items for discussion

The next scheduled meeting of the Facilities Committee will be on

Monday, October 10, 2022.

Facilities Committee Meeting Agenda

Tuesday, August 9, 2022

WIlson School District

Operations Conference Room

4:30 PM

1.        School Dude - Brightly Software

2.        Phase 1 - Crabtree Information

3.        Phase 1 High School

4.        Phase 2 - Purchase

5.        Lincoln Park Property

6.        West Wyomissing Property

7.        Update

8.        Other items for discussion

The next scheduled meeting of the Facilities Committee will be on

Monday, October 10, 2022.

Facilities Committee Meeting

Monday, June 13, 2022

WIlson School District

Operations Conference Room

4:30 PM

1.        Phase 1 Project Review

2.        Aunt Flo Funding

3.        CM3 - renewal of maintenance contract

4.        BSGI - Lenel On-Guard Card Access

5.        Other items for discussion

The next scheduled meeting of the Facilities Committee will be on

Monday, August 8, 2022.

Facilities  Committees Meeting

Tuesday, May 3, 2022

WIlson School District

Conference Room

Operations Building

4:30 PM

1.        Administration Building Lobby/Art Gallery.

2.          Gymnasium Sound System

        

3.        Cornwall/Southern Basketball

4.        HVAC Lower House, Grants

5.        Green Valley/Lutron

        Spring Ridge Lighting

6.        Pressure Washing (Southern/Admin)

7.        Custodial Needs

                

8.        Crack Sealing/Asphalt Repairs

9.        Mack Netting /KPN

10.          Donkey

11.        Print Shop/Math Modules.

12.          Cameras

13.        Whitfield Fencing        

14.        Other:

The next scheduled meeting of the Facilities Committee is to be on Monday, June 13, 2022 at 4:30 PM at the Operations Building Conference Room.

Facilities  Committees Meeting

Monday, February 14, 2022

WIlson School District

Conference Room

Operations Building

4:30 PM

1.        Pine trees at Administration

Two large pine trees in front of the administration building are leaning.  The recommendation of operations is to remove them for safety concerns.

2.        Berkshire Heights Doors/Strikes

As approved at the February 7, 2022 Board Meeting, we are ordering doors to create a safe vestibule.  

3.        Fields Project Schedule

                Advertisements will run in the newspaper 3/7, 3/14, and 3/21.

                Bid Documents available beginning 3/8/22 from K & W

                3:00 PM on 3/23/22- Pre Bid Meeting at Lower House Cafe

                3:00 PM on 4/5/22 - Bid Opening at Operations

                Joint Meeting on 4/11/22 at 4:30 PM in the SDR

                Presentation to the Board 4/19/22

4.        High School Project Schedule

                Advertisements will run in the newspaper on 1/31, 2/7, and 2/14

                Bid documents available from Crabtree Rohrbach 2/1/22

                Pre Bid Meeting SDR on 2/17/22

                3:00 PM on 3/8/2022 Bid Opening at SDR

                Joint Meeting on 3/22/22 at 4:30 PM in the SDR

                Presentation to the Board 4/4/22

Howard Street Sidewalk/Traffic Study

                Township of Spring Survey - recommendation on how to proceed.

5.        Phase Two Updates

                Land, Building Designs, Permitting

6.        Mack Netting (Bids)

                Bid Specs Being Developed

7.        Press Box (Bids)

                Bid Specs Being Developed to replace the broken “donkey” on Mack Field

8.        Gym Sound System Bid

We have met with the sound engineer on  2/10/22 and bid specs are being developed .

9.          Envelopes - Outsource/Machine

                Bids were acquired to outsource our envelope printing.

                Keystone Printing bid $4,235.00 (Printing and providing envelopes)

                New Envelope Machine

 Lease $520 a month/$6240 a year plus envelope cost of $3328.40

Other Pricing was $5,140.00 and $5,222.96

10.        Administration Lobby Remodel

Acquiring cost to remodel including HVAC/Mini Split to add A/C to area, New LVT Flooring, Drywall, Paint and new interior signage.

11.          Administration Restrooms Remodel

Pricing is being acquired to complete upgrades to the Men’s Room and Ladies Room on the 500 Level.

12.        Gym Floors  

Met 2/10/22 with a consultant to analyze gym floors and bleachers district wide.        

13.        Exterior Lighting:

                                Green Valley - West - Whitfield

Since the install of LED heads at the High School Campus, we have been asked to do the same at these locations.

                

Tennis Courts - revised quotes being acquired for lights at the tennis courts for equity in Sports.

14.        Sign Cornwall Terrace/Southern

Met with sign vendors for future install of a new sign and we are securing pricing for electric and the sign.

15.          Upgrade of Emergency Cellular Communication at Green Valley and High School.

        Cost:   Green Valley $901.00 and High School Panic Button $917.00.

This is the communication for the fire alarm system at Green Valley and the Panic Buttons at the High School Campus.  They are currently 3G and need to be upgraded since 3G will sunset as of December 2022.

16.        Updates:

                Restrooms in High School

                Update 2 sets in Upper House -  Set in Lower House Open

                                                      Rear were closed again

                Little Cacoosing Creek

                Mid-July through Mid-October

                Intern Program

                Covid Supplies  Citricide/QTTB5

                Slime Run At Shiloh Hills

                Cornwall Terrace Fence & Lights

17.        Camera Updates District Wide

18.        Other

Facilities - Finance - Extra Curricular Committees Meeting

Monday, December 13, 2021

WIlson School District

Staff Development Room

Administration Building

4:30 PM

1.        Land development progress

2.        Interim Plan to Support Students and Staff at Whitfield for 2022-23 School Year.

3.        Report of Extra Curricular Activities - Scott Fairchild

        Wilson Theater Company (Well Done!)

2021-22 Wilson Fall and Winter Concert Schedule

11/30/21

7:00 PM

Cornwall Terrace - Winter Concert  Grades 5 – HS Auditorium

12/1/21

7:00 PM

Green Valley - Holiday Concert Grades 4-5 – HS Auditorium

12/2/21

7:00 PM

Shiloh Hills - Holiday Concert Grades 4-5 – HS Auditorium

12/6/21

7:00 PM

West MS - 6th Grade Band, Chorus & Orch. Concert  – West MS

12/7/21

7:00 PM

Whitfield - Holiday Concert Grades 4-5 – HS Auditorium

12/8/21

7:00 PM

Spring Ridge - Holiday Concert Grades 3-5 – HS Auditorium

12/13/21

7:00 PM

West MS - 7th Concert Band, Chorus & Orch Concert – West MS

12/14/21

7:00 PM

Southern MS - Band & Orchestra Concert – HS Auditorium

12/15/21

7:00 PM

West MS-8th Grade Band, Chorus & Orch. & Select Chorus- West MS

12/16/21

7:00 PM

Southern MS - Chorus Concert – HS Auditorium

12/21/21

7:00 PM

Senior High Choir Winter Concert – HS Auditorium

2/16/22

7:00 PM

Sr High Winter Symphonic Band/Orchestra Winter Concert – HS Aud.

2/27/22

4:00 PM

  Senior High Treble and Select Choir Concert - HS Auditorium

4.        Pool related rental items - Erin Goodhart Kurtz

Reevaluate Pool Rentals: Updated Rental Agreement

        

5.        Other items for discussion

The next scheduled meeting of the Facilities Committee will be on

Monday, February 14, 2022.

Joint Facilities Committee & Finance Committee Meeting

Monday, October 25, 2021

 Wilson School District

Administration Building Board Room

4:30 PM

1. Phase I High School Performing Arts Center and Renovations

2. Fields

3. Other Business

The next scheduled Facilities Committee Meeting is Monday, December 13, 2021

Facilities Committee Meeting

Monday, December 14, 2020

Operations Building

VIrtual Meeting

4:30 PM

Attendance:                Jeff Simcox, Director of Operations

Via Google Meet        Jay Nigrini, Esq.  Facilities Chair, Board Member

Ed Case, Facilities Co-Chair, Board Member

                        Mike Martin, Board Member

                        Joanne Beard, Wilson School District

                        Joanne Slichter, Assistant to the Director of Operations

:                        Christopher Trickett, Assistant Superintendent

                        Stacey Stoudt, Assistant Superintendent

                        John Miravich, Fox Rothschild

                        Karen Troutman, Director of Public Relations

                        Drew Kaufmann, Director of Athletics

                        Ryan Fitterling, Director of Technology

                        Randy Williams, Director of Transportation

The Meeting was called to order at 4:33 PM

Transportation - Required Underground Tank Testing - Randy Williams  

The DEP requires underground tanks to be tested monthly, yearly and every 3 years a more in depth testing.  We were not able to get certified after this year's yearly testing, due to the deficiency.  We need to have this corrected to be able to pass our 3 year testing that is due in February 2021.  

The Facilities Committee recommends that this be done to be compliant.  Mr. Williams will be putting this on as a board agenda item for Hafer to complete this issue for the December 21, 2020 meeting.

West Track - Jeff Simcox

We had various reports concerning the current condition of the track at West Middle School.

Jeff contacted Bill Miller at Miller Sports Construction.  They both walked the track and identified various issues.  Jeff went over the proposal for repairs.  Miller offers 2 different options for repair.  At this point, the structure is good and the repairs will lengthen the life of the track.

Questions were asked about warranty and advancement in technology since the original track was installed with regard to life span expectancy and fade resistance.

This will be tabled until the February Meeting.

Mule/Press Box at Mack Stadium -  Drew Kaufmann

Drew reported on the current status of Donkey/Portable Press Box at Mack Field.   The condition is deteriorating quickly and with the increased amount of use by our sports a price was acquired for a press box similar to the one at Southern Middle School.

Athletic Additional Needs -  Drew Kaufmann

Drew reported that part of the 2019 A Bond has money to replace the worn jumping pit and the worn pole vault pit.  Fencing is also needed under the visitors bleachers in Gurski for storage of this equipment in the off season.  At this point in time, there is no fence and this equipment is being pulled out and being abused.  It was also reported that backboards at Lower House Gym and Southern Middle School Gym are in need of replacement.

Pricing has been secured.  

After some discussion, all these items should be revisited at the February meeting with details of pricing and what is the priority and what funds will be used to cover the expense.

LED Sign - Whitfield/Van Reed Road - Jeffrey Simcox

A picture of the style favored by the District Leadership Team with pricing was presented to the committee.  The purpose of this sign would be to communicate all district news, since it is on this busy intersection.  The original brick work and size would not change.  The sign would be made to fit the current structure.  

This item was discussed and will be tabled until the February Meeting.

Natatorium - Tile - Jeffrey Simcox

Jeff reported that this is in design to redo the deck and will be out for bid in January.  The tile needed has an extended lead time and it is crucial that we get this done to meet our time lines for work to be completed for least disruption in our activities.

Feasibility Study - AHERA - SSM Completed

Jeff reported that he was able to supply the architect with the SSM reports to avoid the architect redoing additional work to determine AHERA in their design work.

Upper and Lower House Roofs

Jeff reported that the pre-bid meeting was held on December 7, 2020 and all contractors were able to walk through prior to the weather expected.  Bids are due on December 22, 2020.

Other

        SSM - Required AHERA Inspections - will be on the board agenda

        BSGI Code Inspections Agreement

        Fire Extinguishers , Kitchen Hood Inspections, Suppression

System Inspection and Testing  - will be on the board agenda

BSGI Salient Video Surveillance System YUP for District Cameras

        YUP Yearly Upgrade Plan - will be on the board agenda

Meeting Adjourned 5:20 PM

Executive Session

The Next Facilities Committee Meeting is tentatively scheduled for Monday, February 8, 2021, at 4:30 PM.

 

Combined Facilities, Finance and Extra Curricular Committee Meeting Minutes

Wednesday, October 14, 2020

Administration Building

Staff Development/Board Room

6:00 PM

Attendance:  

Mr. Jay Nigrini, Esq. Facilities Chair. Finance Committee Member

Mr. Edward Case, Facilities Committee Member

Mr. Michael Martin, Finance Committee Member, Extra Curricular Committee Member

Dr. Richard Faidley, Superintendent

Dr. Christopher Trickett, Assistant Superintendent

Mr. Drew Kaufmann, Director of Athletics

Mrs. Christine Schlosman, CPA, Chief Financial Officer

Mrs. Karen Troutman, Director of Public Relations

Mr. Ryan Fitterling, Director of Technology

Mr. Jeffrey Simcox, Director of Operations             

Mrs. Joanne Slichter, Assistant to the Director of Operations

Via Google Meet:

        Mr. John Miravich, School Solicitor

        Mrs. Stephanie Kocher, Extra Curricular Committee Member

 Mr. Brad Hart, School Board President

The meeting was called to order at 4:06 PM by Mr. Jeff Simcox:

Lacrosse Backstop

        Mr. Kaufmann requested permission to proceed with the donation of a Shed to be placed at West Middle School by the Youth Lacrosse Club.  The Club would also like to fund 2 walls for training purposes to be placed on the High School Campus.  All three committees are agreeable to this donation with the perversion that Wilson Administration has final placement of the donated items.

Natatorium Tile 

        Mr. Simcox reviewed the status of the Natatorium and the work on the tile that still needs to be completed.  With the current world conditions, Mr. Simcox feels the sooner we get out to bid on this, the better our chances to get the correct and proper tile, and secure the dates for the work to be completed that will fit our schedule.   We also want to allow time for alternative sites to be available for any workouts during the time our pool is closed.  At the recommendation of Facilities, Finance and ExtraCurricular Committees, a board agenda item will be placed on the Monday, October 19, 2020, agenda to go out to bid for this needed work.

Auditorium Seating

Mr. Simcox was asked to get pricing for two rows of High School Auditorium seating.  The price for two entire rows is approximately $19,499.60.  After some discussion, it was decided not to do this at this time.  

Review of 2019A Bond Spending 

Mr. Simcox presented the items below to be done with the 2019 A Bond proceeds:

These items were on the list when the original bond was secured and after several possible realignments to spend the bond, it was recommended that we return to this plan.

Other

        Mrs. Goodhart Kurtz requested that all 3 committees consider the possibility of renting the pool to The LL Swim League as this is where they have been holding their championship meets for several years.  All COVID procedures would be followed and they are also willing to go without spectators in order for all the swimmers that qualify to be able to compete if the numbers are within the COVID Limits.

A bit of discussion occurred, and the three committees agreed that with all COVID procedures implemented, that we could host this event.

Field Options 

Mr. Simcox presented the 5 Options for consideration at this time.  After some discussion, it was decided that this is actually a full board decision at a time and place to be determined.  

The meeting was adjourned at 7:26 PM

Facilities Committee Meeting Minutes

Monday, August 10, 2020

Operations Building

Conference Room

4:30 PM

Attendance:                Jeff Simcox, Director of Operations

                        Jay Nigrini, Esq.  Facilities Chair, Board Member

Ed Case, Facilities Co-Chair, Board Member

                        Mike Martin, Board Member

                        Christine Schlosman, CFO Wilson School District

                        Joanne Slichter, Assistant to the Director of Operations

Via Google Meet:        Christopher Trickett, Assistant Superintendent

                        Jennifer Hanlin, Fox Rothschild

                        Karen Troutman, Director of Public Relations

                        Drew Kaufmann, Director of Athletics

                        Ryan Fitterling, Director of Technology

The meeting was called to Order by Jeff Simcox at 4:30 PM                

Decision Insight- With the COVID continuing, this will be put on hold at this time.  We will not renew our agreement for $10,000.00 for this year.

Turf Fields - Gurski and Mack -  GMax Testing - This will be done this Friday.  There was a sinkhole discovered at Mack and that will be fixed this week prior to the deep cleaning and GMax testing of the turf Fields.

Natatorium - HVAC - This is out for bid and will be opened on Friday, August 14, 2020.  We have been told by our solicitor that the electric part needed to be bid separately and was done so with bids due on August 28, 2020.

Lower House - Water Issues- Feasibility - ADA Ramp - During the heavy rains we have been having increasing water issues at Lower House.   Sand Bags were in place during the last event and kept the water from going into the Lower House.  Work will be done to prevent this from happening again by the Operations department.  The Design and work will be done by Jeff and under his supervision.  The curb will be raised and the ADA ramp will be moved to be closer to the ADA parking spaces at the Lower House.

COVID Supplies & Preparation

The following supplies are here or on their way for the first day of school.

Extra Staff - The question was addressed if we need additional custodial staff to be cleaning hot spot areas all day.  Jeff would like to stagger our staff to do this.  After some discussion, it was decided that additional temp staff will be needed so each school has at least 2 people on first shift and high touch areas are being cleaned as often as possible.          

Whitfield Modular

Classroom/ Cafe Reconfiguration

Each building has been set up with configurations for social distancing.  

Fields/Turf Feasibility Study

This is on hold however, since the last meeting, nothing was firmly decided as to turf or grass and the configuration.  The committee would like to have a joint meeting with athletics to establish the layout and such, so when the time does come that this can move forward, those decisions have been finalized and the project can get moving ahead.

The committee would like an estimated cost to repair/maintain this trail.  Is this something that must be added to the Operations annual budget?  Jeff will associate a cost for this annually.

As for the district wide feasibility study, this will be put on hold for the time being, as COVID has slowed the progress.

Other

After the committee was informed of the issues that are currently happening with the acoustical panels hanging from the ceiling, for safety sake the pool will be immediately closed.  Alternatives should be sought for the athletics to be able to condition for their sport.

Meeting Adjournment: 5:55 PM

Facilities Meeting Minutes

Monday, June 8, 2020

Via Google Meet

Attendance:  

Mr. Jay Nigrini, Esq. Facilities Chair

Mr. Edward Case, Facilities Committee

Mr. Michael Martin, Board Member

Dr. Christopher Trickett, Assistant Superintendent

Dr. Stacey Stoudt, Assistant Superintendent

Mrs. Christine Schlosman, CPA, Chief Financial Officer

Mrs. Karen Troutman, Director of Public Relations

Mr. Jeffrey Simcox, Director of Operations             

Mrs. Joanne Slichter, Assistant to the Director of Operations

 

The meeting was called to order at 4:06 PM by Mr. Jeff Simcox:

PPL/Sidewalk Update

        Sidewalk complete

        New ADA’s and sidewalk at Dwight and Van Reed

        Redesign, relocate, PED poles

Mr. Simcox and the Township of Spring will approve prior to completion of this project.

Natatorium

        In design for Bidding

        12 Weeks Lead - most of this time is in ordering of equipment

2 Weeks Physical work/redesign air socks the work will follow - not pushing air across and adding air conditioning to the second floor spectator areas.

We will do our best to pick times when the pool will not be in use and to avoid any interruptions.

The tile repairs can be delayed until next summer, or sooner if the pool is available. This will take approximately 3 weeks and will be scheduled within the next 2 years.

Portables (at Whitfield)

        Portables on Order

        Meet this week for Electric/Secure Vestibule Design

The placement of the portables will be coordinated with the Electrical and Monitoring Companies so work can be scheduled and completed once the units are placed.  We cannot allow occupancy until we have the occupancy permit.Anticipated date of delivery is August 17, 2020, and scheduling will be made for teachers to be able to set up classrooms within 2 to 3 days of delivery and securing the occupancy permit.

Dr. Stoudt wants to be sure that there is no access between the unit and the wall to be a “gathering place.”  

Summer Cleaning/Equipment

        Purchase Under COVID 19 Funds

        Additional Supplies

We are requesting to use the Federal Funds to update our cleaning equipment to keep up with the increased cleaning demands.  We would also like to use these funds for supplies for cleaning.  Mrs. Scholsman mentioned that Federal Funds do have requirements and she believes that we will be able to meet those requirements.

2019 A Bond

Natatorium - cost for upgrades

Roofing - We would like to proceed with completing the roof at Lower House and the Upper House Roof, now that we are sure the Feasibility Study will not affect these areas and removing any new roof for the improvements.  We have been guaranteed this can be done and will not be affected by the changes suggested in the Study.

Southern Roof

        50% Completion

Light Pole - If you see the one light pole, it was damaged and has been repaired by the roofing contractor.

        Grass Areas/Sidewalk- Any areas affected by their work will be repaired as stated in the

contract.

High School/Lower House Roofs

        Uncompleted section of Lower House - this is the work to be done, now that we are sure the feasibility  study will not affect these areas.  This was a small area that was not completed last year, as it appeared it would be removed in the initial feasibility study.  Now that it will remain without change,, we need to address this area.

        Upper House- this is the work to be done, now that we are sure the feasibility  study will not affect these areas.

Printer

        Donation will follow with Paperwork - Espon donation of a Desktop Printer was received with no strings attached.  This was added to the Print Shop to assist with special printing requests.   We will be doing a board agenda item for this donation.

Other

        Signature/Amount/Proposals - The amount maximum for Jeff to be able to sign and if the Purchase Order is a contract will be clarified by Mrs. Schlosman with the solicitor and she will bring it to DLT for discussion.

        Tree Damage - Wednesday night storms June 3 - We had two neighboring homeowners that sustain damage from these storms.  We are working with insurance to settle these incidents.

        Playgrounds to open after green - work w/township - We will keep the playlots closed until we go green.  We are doing this to be consistent with the Township of Spring, Sinking Spring, and Lower Heidelberg Township.  We will be double checking for written guidance on this issue.  Post meeting - Attached is the recommendations of the PRPS.

        Stadiums Opened - We are not announcing that we have opened the stadiums, but we will not be locking them at this point in time.  Many folks have been climbing over the fence to use the fields up to this point in time.  

        Mowers/Equipment- We are requesting to purchase some new equipment due to break down issues.  Mr. Simcox will secure pricing and share prior to purchasing.  The committee was in agreement to this.

Meeting adjourned at 4:54 PM

The next scheduled meeting for the Facilities Committee will be on Monday, August 10, 2020.

Time and Location to be announced at a later date.

Wilson School District

Wilson Administration Building

Pre Board Room

2601 Grandview Blvd

West Lawn, PA  19609

Facilities Committee Meeting Minutes

Monday, February 10, 2020

4:30 PM

Attendance:          Dr. Richard Faidley, Superintendent

Mr. Jay Nigrini, Esp. Facilities Chair

Mr. Edward Case, Facilities Committee

Mr. Michael Martin, Board Member

Mr. John Miravich Esq., District Solicitor

Dr. Christopher Trickett, Assistant Superintendent

Dr. Stacey Stoudt, Assistant Superintendent

Mrs. Christine Schlosman, CPA, Chief Financial Officer

Mrs. Karen Troutman, Director of Public Relations

Mr. Drew Kaufmann,

Mr. Jeffrey Simcox, Director of Operations             

Mrs. Joanne Slichter, Assistant to the Director of Operations

 

The meeting was called to order at 4:32 PM by Mr. Jeff Simcox:

The following items were discussed briefly.  Until the Board decides the direction to be taken, nothing more can be done at this time.

 Feasibility

 

Phase 1.               A) New elementary

B) Natatorium (Upgrades/Repairs) – as this is a separate item not included in the feasibility study.  We have been working on issues and the committee suggested that Jeff proceed with Wallover Architects to address various issues we have been experiencing.  The Solicitor will review the proposal for these professional services.  A board agenda item will be created for this service seeking board approval. 

Phase 2.               A) High School

B) Fields

Phase 3.               A) Southern

B) Mechanical Upgrade

 

Extracurricular:

 

                Lighting – Baseball/Softball/Tennis – A price to light the tennis courts was given (a separate issue from the feasibility study) of $232,000.00.  It has been brought to the attention of this committee that our tennis teams have not be able to complete matches due to darkness.  This will be up for discussion at a later time.

 

                Southern – Baseball/ Equity – This is not in the feasibility study and should be considered to keep equity at both West and Southern.

 

 

All issues involving athletic fields will be discussed and presented at a joint meeting of the Extracurricular and Facilities Committees on March 9. 2020, at 9:00 AM.

                 

 

Other

 

 

 

 

 

 

 

 

 

 

 

Javius has secured a donation of 90 trees to replace the 109 that will be removed.  He would like this to be a community project day, perhaps Arbor Day.   Questions about what type of trees are being planted to replace what is being removed.  They are trees that thrive in Pennsylvania and they want to be sure they are planted so no damage occurs.  Trees that tend to get big and have a large damaging root base are to be planted in areas that will not cause damage to the walkways or driveways.  Trees with shallow root bases should be placed accordingly and all trees need to be placed for ease of mowing.  There is concern that we preserve the look of the building.  Javius was asked to provide a comprehensive list of the trees being donated.

 

The meeting was adjourned at 5:40 PM

 

The next meeting will be a combined meeting with Extracurricular on Monday, March 9. 2020 at 12:00 Noon at the Pre Board Room of the Administration Building.

 

 

 

 

Wilson School District

Operations Center- Conference Room

4 Cloister Court

Sinking Spring, PA  19608

Facilities Committee Meeting Agenda

Tuesday, November 12, 2019

4:30 PM

Attendance:          Dr. Richard Faidley, Superintendent

Mr. Jay Nigrini, Esp. Facilities Chair

Mr. Michael Martin, Facilities Committee

Mr. John Miravich Esq., District Solicitor

Mr. Christopher Trickett, Assistant Superintendent

Dr. Stacey Stoudt, Assistant Superintendent

Mrs. Christine Schlosman, CPA, Chief Financial Officer

Mrs. Karen Troutman, Director of Public Relations

Mr. Jeffrey Simcox, Director of Operations             

Ms. Susan Moyer, Print Shop Coordinator

Mrs. Joanne Slichter, Assistant to the Director of Operations

 

The meeting was called to order at 4:31 PM by Mr. Jeff Simcox:

Southern Gym – Cleaning and Painting

                A request was made to proceed with the cleaning and painting of the Southern Middle School Gym with the cost already budgeted as part of the proceeds of the General Obligation Bond, Series 2019A.   The total cost for this work is $15,759.00.  Multiple contractors provided quotes. This will be listed as a board agenda item for the November 18, 2019 meeting.

Southern Weight Room –

                A request was made to proceed with the Southern Middle School Fitness/Weight Room upgrade of new flooring and new equipment.  The cost was already budgeted as part of the proceeds of the General Obligation Bond, Series 2019A.  The total cost of this work is $46,666.00.  Multiple contractors provided quotes. This will be listed as a board agenda item for the November 18, 2019 meeting  

C.H.A.S.E. Bomber Baseball –Request to use Fields

                A request was received from this group to use baseball/softball field use during May, June and July.  After review of previous year’s usage, it was decided we will not be able to accommodate them, as we do not have enough fields for our own local teams. Jeff will reach out to make them aware of this decision.

LCBC – Request to use Building

        A request was received from LCBC, a church group, to use our buildings for a period of time to investigate interest as they would like to establish a presence in the “Wyomissing” area.  Dr. Faidley would like a legal review prior to entering into an agreement with this group.  (Equal Access Law) Mr. Martin would like to see fair market value charge, similar to the RACC agreement used for Southern.  This will be reviewed and revisited.

Van Reed Athletic Association

                Mr. Simcox  has met with the group already and will be meeting with them again to get a point of contact so that their reservations request start and stay with one individual from their organization.  We have been contacted by many people involved in VRAA and their requests are overlapping each other.  Mr. Simcox has another meeting set for Friday, November 15, 2019.

We are also going to charge all groups for any paint used in providing lines for their practices.  We charge Lincoln Park and Wilson Junior Soccer Club, so if it is only fair that Van Reed be treated equally.  We are only charging for paint expenses and not charging for any labor.                

Feasibility Study

                Crabtree Rohrbaugh will be meeting with the Board at 6PM on Monday, December 16, 2019

                A board work session will be held in the Board Room on Monday, January 13, 2020. 

West Wyomissing Lot

                The sale paperwork is with the Spring Township Solicitor for Review.                          

 Turf Fields – Update of Baseball/Softball Fields

                Mr. Simcox questioned whether he should move forward or wait until the Feasibility Study is presented in January.  Discussion occurred and it was agreed that it would be best to hold off until after the January presentation.  Once a decision is made how the district will proceed, the fields can be brought before the board in a laundry list to pick and choose what the school feels is necessary.  From the list, donors for additional items that are desired can be pursued.

SMS/CT Rear Parking Lot Lighting and Outside Building Lights Upgrade to LED Lights

                Southern Middle School and Cornwall Terrace Front Parking Lot Lights has been replaced with LED lighting.  The response was positive.  Dr. Burnham would like to use bond money set aside for the Southern Building to be used to do this around the building –wall lights- as well as the rear parking lot.  (As this is a place that has been the area of increase mischievous behavior.  We will seek 3 proposals and once we have those back we will bring it to the board for approval to proceed.

 High School Wall – Painting by Art Students

                The High School Art Teacher, Elizabeth Mckemy and her art students have asked to paint the wall of the high school at the end of Gurski Stadium just behind the scoreboard.  The committee is in agreement this can be done as long as the design is appropriate and Mr. Simcox, Mr. Trickett and Dr. Faidley are in agreement.

Print Shop

                Discussion concerning new equipment for the print shop occurred.  It was agreed that Mr. Simcox will meet with all appropriate parties and when finalized a decision will be made as what is needed and whether it will be purchased or leased.

NFWF Grant – West Middle School

                National Fish Wildlife Federation - Mr. Trickett and Mr. Simcox opened discussion concerning this grant, as another school board member had questioned why we would not allow for this grant to be pursued.   This is being presented to this committee so there is an understanding of this project and the anticipated long term care, an engineer’s involvement, and permits required to do and maintain this project.

Other

LED Signage for the District

                This topic was discussed some time back and we would like to know where we are as far as moving forward on this.  Pricing is needed and the feeling is to start with the sign outside Whitfield first. 

Pool Shut Down

                There will be a scheduled shutdown of the pool for repairs this summer.  The Time Frame will be set and communicated.  We will be sure to make arrangements with Wilshire and Green Valley so that we have outlets to use during the shutdown.

Owls Field Use

                We have been in contact with the officials from the West Lawn Owls association and they will entertain using the fields for games only, not practice.  $250.00 for a day game and $350.00 if lights are used.

Meeting Adjourned 5:40 PM

 January 13, 2020 – Board Work Session for the Feasibility Study – Staff Development Boardroom 6:00 PM.

February 10, 2020-  Facilities Meeting – Operations Center Conference Room 4:30 PM

Wilson School District

Operations Center- Conference Room

4 Cloister Court

Sinking Spring, PA  19608

Facilities Committee Meeting Minutes

June 10, 2019

4:30 PM

 

Attendance:                               Jeff Simcox, Director of Operations

                                                    Jay Nigrini, Esq.  Facilities Chair, Board Member

                                                    Mike Martin, Facilities Co-Chair, Board Member

                                                    Christine Schlosman, CFO Wilson School District

                                                    John Miravich, Fox Rothschild

                                                    Karen Troutman, Director of Public Relations

                                                    Drew Kaufmann, Director of Athletics

                                                    Joanne Slichter, Assistant to the Director of Operations                

The meeting was called to order at 4:30 PM by Jeffery Simcox.

 Lower House Roof- Jeff reported that the project start date was June 8, 2019 – Permits were picked up today and there will be a 2 week shut down of the pool for the roof and pool cleaning

Future Roof Projects:

Jeff reported that the bid specs for the Southern Roof and the Upper House Roof will be done soon and put out for bid to insure us the schedule we want and the best price as we will schedule this for next June, as soon is out.

                    Southern Middle School Roof

·         starting design,

·         specs for 2020 construction

·         Bid Fall of 2019

Upper House Roof

·         starting design,

·         specs for 2020 construction

·         Bid Fall of 2019

 

                    Fire Alarm Inspections – Jeff reported that we have reviewed bids from three companies to      complete our annual fire alarm inspections.  Pletcher and SA Comunale both told us they are not              Siemens certified and/or licensed so if any repairs are needed we would still need to call BSGI.  If we                    contract with BSGI for repairs, we get a reduced price on service calls.  We will be going with BSGI for            our fire inspections.

                    Pletcher – not Siemens

                    SA Comunale- not Siemens

                    BSGI – low total bidder w/ service contract

 

ADA Tactile Mats- District Wide – Jeff reported that after a tour of the district there are many that need attention either replace or Glue down mats.

 

Asphalt Repairs and Sealing- District Wide- Jeff reported that a problem at Spring Ridge has already been addressed and repair and in complete.  The major issue outside Lower House was bid and will be repaired this summer.

Jeff reported that he is also looking into pricing for additional paving and playgrounds- repairs that are major safety issues.

 

Concrete Repairs – District Wide

                                                    Pricing/Quotes week of June 10, 2019

 

Concrete Sealing and Caulking – District Wide

                                                    Pricing/Quotes week of June 10, 2019

 

New Fields at High School

                                                    Zoning meeting with Spring Township on June 27, 2019

 

Print Shop

                    Status of New Equipment- the new equipment is ordered and we are awaiting its arrival.  We have taken large quantities of             printing back from the BCIU which is saving the district large amounts of money.

 

 

West Tree Planting and Maintenance – Tree plantings were done a 3 locations at the West Middle School Campus although it was never approved.  The event was highlighted in the Reading Eagle.  At this point in time, please

                    

 

Whitfield HVAC

                    Crawl Space Ventilation   - Barry Issett & Associates made an assessment and project documents will be put out for pricing.

 

Natatorium

Barry Issett & Associates – We have 2 very different proposals ranging from $60,000 to $500,000.00.  The committee requested that we attempt to find a proposal that might fall  between those two choices.

 

Cleaning Equipment

                    Request to maintain and assess –We are requesting that we contract Hillyard to access and maintain our cleaning equipment at the cost of repairs to keep everything up and running at all times.

 

West Field

                    Quotes – 2 or 3  - We will wait for the results of the feasibility study,  We will not move forward with any decision at this time.  We will check on what the Township will allow so we can be ready if and when a decision is reached.

 

Signage at High School – The Lower House of the High School now has an individual streel address.  The address assigned to this location is 303 Dwight Street.  Signage will be placed to indicate the address and where to enter.  All banners should be here next week and should be in place for the start of school.

 

The sign along Van Reed will be replaced by a LED Sign once all zoning is cleared with the Township.

 

High School Landscape Plan –We are waiting for the feasibility study.

 

High School Gym Sound-

                    Barry Isset Quote - $4,300.00 to design acoustic and a sound system for the High School Gym.   We need to seek another alternative.  Check on what else might be able to make this improvement in the sound in the gym.

 

 

PPL Transmission Lines – Lines are being replaced up Dwight Street and all the way up Van Reed.  Randy from Transportation and Jeff will meet with PPL to go over expectations and options.

 

Other

·         Mulch- Our grounds crew would like to take this back from an outside vendor- this will be a cost saving measure.

·         Custodial Services at Berkshire Heights –enrollment vs outsourcing -

·         High School Gym Coil – June 12, 2019 and June 13, 2019 – is being replaced this week

·         Fire Marshal Inspections – We will issue an email to remind everyone about the fire codes and our need to comply.

·         Decision Incite – $14,000 for an enrollment study – please check on this price.

·         Weight Room at SMS – Drew would like to request new equipment for the SMS Weight Room to make it a bit more equal to West.  His pricing is $30,000 to $40,000.   The committee would like to know how the square footage compares between West and SMS.  – Weight room is similar however SMS does not have the cardio room.  This will be looked at with the feasibility study.

·         Fence at Mack Stadium – the fence is starting to curl and needs immediate attention.  Jeff will call ProMax – perhaps a more permanent solution with padding –smaller ball are making their way under the fence.

·         Liability Insurance – Flood Insurance - $1,000,000.00 would have a $25,000.00 deductible.  – Mutually agreeable to drop out of that option.

·         Auction – Dick Henry – the items are on his web site- we will explain at the board meeting that we are selling items that are not usable and we are trying to get some money for the district.

 

Meeting Adjourned at 6:00 PM

 

Our next meeting is scheduled for Monday, August 12, 2019 at 4:30 PM at the Operations Center Conference Room

Wilson School District

Operations Center- Conference Room

4 Cloister Court

Sinking Spring, PA  19608

Facilities Committee Meeting Minutes

April 8, 2019

4:30 PM

 

 

Attendance:                              Jay Nigrini, Esq.  Facilities Chair, Board Member

 Mike Martin, Facilities Co-Chair, Board Member

Jeff Simcox, Director of Operations

Christine Schlosman, CFO Wilson School District

        Dr. Richard Faidley, Superintendent

Karen Troutman, Director of Public Relations

Alicia S. Luke, Solicitor, Fox Rothschild

Joanne Slichter, Assistant to the Director of Operations                  

 

The meeting was called to order at 4:29 PM by Jeff Simcox

 

Proposed Field Options

I will be having a meeting with Spring Township Engineers, Zoning officers, and Township manager on 4/9/19 at 9:00 am.  The following Items will be presented to inquire if any or all are possible

 

1) Turf or grass

2) Dugouts

3) Bathrooms (wet or dry)

4) Bleachers (permanent or movable) may change bathroom and parking configuration

5) Batting cages

6) Bullpens

7) Parking lot (pervious or impervious) ADA parking

8) Storm water management (possibly creating a retention pond at the old Whitfield field and using fill to elevate new fields for drainage)

            9) Upper field and multi-purpose field turf or grass

10) Electric service

11) Lights (all fields)

12) Locker rooms

13) ADA accessibility

14) Fencing options

15) Land development plan/conservation district requirements

16) Additional bus parking

17) Sprinkler on Grass Fields

Other items

-Would we need a traffic impact study for additional parking or on street parking signage? – We have learned that a Penn Dot study may not be necessary.  Ms. Alicia Luke suggested that we obtain that in writing from PA Dot.

1)           We could save money by starting this job in fall due to summer workloads and contractors trying to fill in gaps. I believe we could still be ready for spring if turf is chosen and permitting doesn't hold us up.

2)           Would we be looking to upgrade Southern field, adding dugouts and other amenities to bring it closer to Wests standards. Check for Title 9 compliance

3)           elevation shots on the property will be taken on Wednesday, April 10, 2019 to confirm Lydar/ USGS topographical elevations to provide to K&W Environmental for cut/fill quantities

 

Other Notes

·         We are planning to energize the Gurski stadium lights at 3:00 am Saturday and should finish by 7:00 am so we do not interfere with other activities.  This has been completed and it has been suggested that we have the lights on for some time to break in the system and be sure everything is working properly.   Jeff Simcox suggested that we just do this during daylight hours.  Karen Troutman will add this information to the school website so everyone will be aware of this taking place.

·         Roofing specs have been provided to John Miravich and pre-bid is set for 4/9 at 9:00

·         Asphalt paving specs for the Lower House driveway will be provided to John this week for the total reconstruct area.  A Matrix will be developed on how proposal will be reviewed.  This work will be done this summer.

·         I was asked to check into LED signage for schools as I was told we were turned down previously. I was assured that if I applied for a variance in Lower Heidelberg it could be granted and Spring Township and Wyomissing would be no problem.  Pricing for such signs will be gathered and brought back to a future meeting.

 

West Stadium Field

                    Further investigation has brought to light that the football field at West is concave and not convex which is part of the issues with puddling.  The field does not have drainage and is clay type dirt.

An estimated cost of $300,000 to tear up, add drainage and sod and keep it equal to Southern.   $1.7 million would be an estimate or tear up, add drainage and turf.

 

ADA Tactile Mats- District Wide

                    In a trip around the district it appears that 40% to 50 % of the mats on district property have failed.  We will be moving forward with repairs of this issue this summer.  All work will be completed in house.

Asphalt Repairs and Sealing- District Wide

                    Spring Ridge – now – On Wednesday, April 10, 2019, the pathway will be worked on and made safe.

                    Lower House – this summer – This job will go out for bid and will be scheduled to be completed in June or early July at the latest.

We would like to be proactive and not wait and need to be reactive to these issues.  If we remain proactive we can have this last longer and keep costs down by keeping up with repairs.

Concrete Repairs and Concrete Sealing and Caulking– District Wide

                    In touring the district, we need to address some issues with the concrete.  We have trip hazards and we need to set up a concrete replacement schedule.  If we apply Aqua-pel, they guarantee a sealed pavement for 10 years.  Then you reseal for an additional 10 years.

If we have to install new concrete, if will be $9.00 to $10.00 per square foot.

We will start repairs this summer and work on a replacement schedule.

Questions were discussed and Mr. Nigrini requested that Jeff Simcox provide pictures of the concrete in question for review.

Soil Throughout the District

                    In touring the district Jeff noticed many areas that need fill and we are currently working on this to avoid tripping hazards.

Print Shop

                    We currently have a few day turnaround in the print shop.  We are looking for a new machines to make us even more efficient and economical.  We are going to have machines in place that will allow us to be able to complete the work that has been sent out to the BCIU for completion.  We will be meeting with Stratix to be sure we are getting the equipment we need.

 

Other

                    Neopost – renewal – mail machine and folder in the business office.  Jeff Simcox and Christine Schlosman will discuss at a later date.

 

                    Mr. Nigrini inquired where we are in regard to the air quality at the pool.  Are the mechanics large enough?  Will this be addressed and ready for the fall season?

 

                    Rates for facilities rentals need to be revisited with possible adjustments to be sure we are covered for all expenses to the district.  A meeting will need to set up with HR, Facilities, and Athletics.

 

Meeting Adjourned:  5:25 PM

 

Our next scheduled meeting is currently scheduled for June 20, 2019

Joint Finance and Facilities Meeting Minutes

Monday, March 18, 2019

5:00 PM

Administration Building Staff Development/Boardroom

 

Attendance:                     Steve Ehrlich, Finance Chair, Board Member

 Jay Nigrini, Esq.  Facilities Chair, Finance Co- Chair Board Member

Mike Martin, Facilities Co-Chair - Board member                                        Jeff Simcox, Director of Operations

Christine Schlosman, CFO Wilson School District

Dr. Richard Faidley, Superintendent

Karen Troutman, Director of Public Relations

Drew Kaufmann, Director of Athletics

Brad Hart, Board Member

Ed Case, Board Member

Matt Wolf, Board Member

Steph Kocher, Board Member

Jason Hopp, Board Member

Dr. Amy Kennedy, Board Member

John Miravich, Solicitor

Michael Vind, Financial S&Lutions

Scott Kramer, RBS Capital Markets

Brett Gibble. Community Member

Kevin Vanino, Community Member             

Joanne Slichter, Assistant to the Director of Operations

 

The meeting was called to order at 5:02 PM by Steven Ehrlich.

 

Mr. Ehrlich started with a statement summarizing the current interest rates and that timing is crucial to make a decision about debt.

Reconfiguration of Athletic Fields

                Mr. Jeff Simcox reviewed the attached meeting minutes of March 13, 2019, when he met briefly with K & W Designing Environments to discuss possible options for the high school campus.

After much discussion the following was decided:

At the recommendation of the Finance and Facilities Committees, authorization to begin to request pricing for all issues discussed, with and without: locker rooms, restrooms and concessions stands and all the options available for the board to be able to make the best decision for the reconfiguration of the High School Campus fields and the materials to be used in the reconfiguration, turf or natural grass.  This should be completed so that the board’s decision can be made and work can begin after the Spring season.

Item 2 - Donation of turf between Gurski and Bulldog Field - skipped

Item 3 – 5 Year Capital Needs Projection - skipped

Item 4 – Capital Needs Financing Options

a.     General Obligation Note – 2017 Series B Remaining Balance – Board Approved on March 4, 2019, to be used for the Lower House High School Roof

1.5 remaining will be used with total cost possible of 1.8.  The additional will come from capital funds.

b.    Capital Reserve – 5 year Projection – with Operations, Transportation and Food Service we are projecting $11.1 mm of capital needs

c.     Additional Bond Issue/Refunding Option – RBC Capital Markets, LLC & Financial S&Lutions, LLC

                            Mr. Scott Kramer, RBS Capital Markets and Mr. Michael Vind, Financial S&Lutions

                presented options for Gross Debt Service.        Mrs. Christine Schlosman indicated that Wilson has                 worked hard to get the bond rating we have and we want to keep it.  Herbein & Company suggested during the last audit that we raise our fund balance.                    

The Next Facilities Meeting is currently scheduled for April 8, 2019.

Meeting Adjourned 6:15 PM

Facilities Meeting Minutes

Thursday, February 14, 2019

4:30 PM

Operations Building Conference Room

 

Attendance:                      Jeff Simcox, Director of Operations

                                        Jay Nigrini, Esq.  Facilities Chair, Board Member

                                        Mike Martin, Facilities Co-Chair, Board Member

                                        Christine Schlosman, CFO Wilson School District

                                        Dr. Richard Faidley, Superintendent

                                        Karen Troutman, Director of Public Relations

                                        Drew Kaufmann, Director of Athletics

                                        Ed Ratkoski, Wilson Resident

                                        Joanne Slichter, Assistant to the Director of Operations

 

The meeting was called to order at 4:30 PM by Jeff Simcox.

 

Handicap Ramp- District Wide Use

                A letter was received from Whitfield Elementary requesting assistance in getting a classmate in wheelchair accessibility to the stage for the class play.  After some investigation we found a mobile lift that we are able to purchase for $8.100.00.  Discussion occurred.  At the recommendation of the facilities committee we will be requesting permission to purchase the lift for district wide use at a cost of $8,100.00, using Capital Funds.

 

Van Reed Crossing Update

                A petition was filed, due to no handicap ramp at the crossing of Van Reed Road between Dwight Street and Berks Place.  After some investigation and meetings with Penn Dot and Representative James Cox, it was found to be a crossing that was painted and used, but never approved by Penn Dot.  Therefore, the crossing will need to be eliminated.  Jeff will meet with the crossing guard currently assigned to this spot to let him know.  He will be given a new location.  The crossing guard will remain at this spot for approximately two week to spread the word to all that use if with a letter for them and gives the township some time to “remove” the pain for the crossing.

The permit and study to apply to have this reviewed to become an approved crossing would be approximately $25,000.00.  The chances of obtaining approval are marginal due to the other two crossing being so close.

 

Feasibility Study- Update

                Attached is the agenda from the last meeting held with Crabtree, Rohrbaugh & Associates Architects for your review.  The next visit by the group will be February 22, 2019, to obtain more information.  All information with the Feasibility Study is on the District Website.

 

Projects to be completed before June 2019:

                Each item below was discussed and approval was given to move forward to get these items completed:

                Decommission of underground heating oil tanks at various locations

                Playground RR Tie replacement at two or three Elementary Schools

                Generator Replacement at Lower Heidelberg Building

                Roof Replacement at Lower House of the High School

                HS Gym Coil

                Asphalt at Upper/ Lower House

 

Discussion of 5 Year Spending Plan

                The Five year spending plan was reviewed.

 

Discussion of Capital Projects for the June 2019- June 2020 Fiscal Period

                A formal list of projects will be on March 4, 2019, board agenda.

 

Discussion of West Lighting Repair

                The will be tabled until we get the results of the Feasibility Study are received.

 

Natatorium

                The Barry Isett group has been to the Natatorium and made some recommendations, most of which we have already implemented.  We are currently monitoring the UV Light to be sure it is always working properly.  We are doing a bleed and refill to help with Chloramines.  We need to deal with Capacity Issues during large events.  The possibility of have closed circuit TV from another area of the building for the overflow needs to be considered.   We would like to have an on deck shower for all swimmers to utilize prior to going into the pool.

The Facilities Committee would like to see all the maintenance needed to repair and issues at the pool scheduled with Erin to be completed after school ends and before the fall season starts for School Activities.

 

Sheds Placement at 5 Locations

                Pricing has been secured for the needed sheds for storage of flammable liquids and equipment at 5 of our buildings.  Whitfield, West Middle School, High School Upper House, Shiloh Hills and Spring Ridge are the schools in need of the sheds.  Pricing for the sheds and the permits and such will be approximately $5,300.00.  This will make us compliant with the local fire codes.

 

Whitfield HVAC, Flooring & Crawl Space

                Under the study with Barry Isset Inc. to avoid the issues we had last summer at Whitfield, we need to address a few issues.  We should be able to do this in house and if not pricing will be secured.

 

Grounds Equipment and Mowers Etc.

                We have secured pricing from several vendors for much needed equipment for the grounds work under PA State CoStars.  The Facilities Committee reviewed and approved to move forward with the purchase of this equipment.

 

Other

                All Operations Staff has now been training on proper cleaning procedures.

                Jeff Simcox is to investigate the township fees/permits, etc. involved with moving the Varsity Fields back to the High School Campus, and the addition of lights.  If was mentioned that any building occurring on the campus may require underground water storage to be addressed.  This is due to Van Reed Road being a State Road.

 

The Next Facilities Meeting is currently scheduled for April 8, 2019.  It has been suggested that this next Facilities Meeting be a joint meeting with the Finance Committee.  Date, Time and Location TBD

 

Meeting Adjourned 5:15 PM

Wilson School District

Administration Building – Pre-Board Room

2601 Grandview Blvd.

West Lawn, PA  19609

Facilities Committee Meeting Agenda

December 10, 2018 at 4:30 PM.

 

Attendance:   Mr. Jay Nigrini, Board Member – Committee Chair

                            Mr. Michael Martin, Board Member - Committee Co-Chair

                            Dr. Richard Faidley, Superintendent

                            Dr. Matthew Flannery, Assistant Superintendent

                            Mr. Steven Ehrlich, Board Member

                            Mr. Edward Case, Board Member

                            Mr. Jim Moll, Representative for Township of Spring

                            Mr. Dan Becker, Legal Counsel for the Township of Spring

                            Mrs. Christine Schlosman, Chief Financial Officer

                            Mrs. Lori Lillis, Director of Human Resources

                            Mrs. Deborah Moatz, Director of Technology

                            Mrs. Karen Troutman, Director of Public Relations

                            Mr. Jeffrey Simcox, Director of Operations

                            Mr. Rick Crump

                            Mr. Bob Myer

                            Mr. Ed Ratkoski

                            Mrs. Joanne Slichter, Assistant to the Director of Operations

 

Township of Spring – Mr. Jim Moll, Spring Township New Apartment Construction Impact- Mr. Jim Moll presented information regarding a new development proposed for the Hofmann Tract off of Hillvale Avenue.  Mr. Moll and Mr. Dan Becker presented information and open discussion concerning the information they provided. Discuss included talk of traffic studies, bus movement in this area and the safety of students walking to school utilizing Dwight Street, which at the present time is narrow and has no sidewalks.  Attached with the minutes are the packets of information shared with the committee.

 

Feasibility Study – Dr. Richard Faidley shared with the committee that a meeting is scheduled for Tuesday, December 11, 2018, at 10:00 AM with Crabtree Rohrbaugh with regard to the study.  Dr. Faidley will be sharing the information received from the Township of Spring with regard to this new development as well as another in process just off of Tulpehocken Road, near the Penn State Berks Campus.  The next meeting with Crabtree Rohrbaugh will be on January 29, 2019.

 

 

Lower Heidelberg Generator – The life of the current generator at Lower Heidelberg has reached and exceeded its expectancy.  We have obtained on quote of $22,149.00, from DynaTech.  We will be acquiring more estimates.  If the estimates are all in this price range we will be going out to bid for this work.

 

Green Valley Storage. – Mrs. Lori Lillis spoke of all the agencies and vendors she has spoken with regarding the vast amount of excess furniture and such that is currently at Green Valley in the basement and a storage trailer.  It appears that anyway we do this the payback could be minimal at best.  If we do it ourselves, hours to prepare would cost more than any payment we might be able to get for the items.  We are to access if there is anything worth keeping and possible contact one of the agencies that would pick it up and take it away with no cost to the district.  Principals would like an opportunity to have first look at the stored materials.

 

Facilities Vehicle Needs – Currently the fleet is down 3 trucks that are not working or not able to pass inspection.  We also currently have a 2011 Ford Fusion that we would be trading in towards the purchase of two new trucks.  We have priced two trucks – one from Manderbach and one from Masano’s as they currently have these on their lots ready for delivery.  We also have priced the lights, required by law, to be used while plowing, as well as two new plows.  The pricing is attached.

Before we purchase the plows, we have been asked to see if the plows we have could be retrofitted to be used on the new truck.   If the plows are not usable, we will be putting an agenda item in for both the trucks, lights and plows.  This has been completed and trucks and plows have been received.

 

CM3 Natatorium Report – Dr. Faidley said the full board is going to give direction on how the district will be handling this issue.  He was looking for the committee to give guidance on moving forward with this needed repair.  Nothing will be done until the district solicitor is consulted on this problem.

 

Shortel Phone System – Mrs. Deborah Moatz spoke about the current phone system in place here at the Wilson School District.  Installed in 2005, some of the phones and software are no longer going to be supported after the summer of 2019.  At this point in time, the reliability of this system is endorsed and it is time to replace the out of support phones and software at the costs indicated on the attachment.  Mrs. Moatz explained the saving available if we are able to drop some of the lines we currently have through XO communications.   Concern was expressed if the internet would fail, would be have phone lines?  Mrs. Moatz shared that we would never cut all phone lines with XO and they would be the back-up.

 

Athletic Fields High School – Dr. Faidley suggested that the committee consider moving forward with bringing the high school baseball field back to the high school campus and use the lowest estimate design that was presented to reconfigure the main campus fields.  Mr. Jay Nigrini stated that he would like to see the possibility of turf and lights for the varsity baseball and softball fields.  A look at the financial impact for turf fields for both softball and baseball will be investigated.  Pricing for grass fields with lights and pricing for turf field will lights would be needed before a decision can be reached.

 

District Administration Lobby/Board Room – This item will be put on hold as it is part of the Feasibility Study.

 

Elementary Playgrounds – This item will be put on hold as it is part of the Feasibility Study.

 

Other – West Lighting Proposal – Was a decision made whether to do the entire building or just part of the building would be in this project?  Please go over this with Mr. Simcox and bring it to the next meeting.

 

The next Facilities Meeting is currently scheduled for February 11, 2019.  Location to be determined.

Wilson School District

Administration Building - Board Room

2601 Grandview Blvd.

West Lawn, PA  19609

 

Facilities Committee Meeting Minutes

October 8, 2018 at 4:30 PM.

 

Attendance:         Mr. Jay Nigrini, Esq.  Facilities Chair, Board Member

Dr. Richard Faidley, Superintendent

Dr. Matthew Flannery, Assistant Superintendent

Mr. John Miravich, Esq. District Solicitor

Mrs. Christine Schlosman, Chief Financial Officer

Mr. Drew Kaufman, Athletic Director

Mr. Edward Case, Board Member

Mr. Matt Wolf, Board Member

Mr. Matthew Citrone, Media Production Manager

Mrs. Deborah Moatz, Director of Technology

Mrs. Joanne Slichter, Assistant to the Director of Plant Management

 

 

The meeting was called to order at 4:30 PM by Mr. Jay Nigrini

 

Leah Shiley, Director of Business Development and John Beddia, AIA, LEED AP from Crabtree Rorhbaugh & Associates gave the attached presentation and accepted questions from the committee.

The presentation covered requests from Wilson School District for renovations of the Safety Upgrades to the District Administration Lobby and Board Room, Athletic Field Reconfiguration, and the High School Auditorium.  After the presentation and discussion, the committee recommended a Feasibility Study be done for the long term plan for the district.  It was 2011 when the last Feasibility Study was completed.

An agenda item will appear on Monday, October 15, 2018, agenda for consideration by the board of school directors.

 

A Maintenance Bid was opened early in the afternoon and the results are not complete.  Two companies submitted bids.  Forino, Inc. and Dolan Construction.   Mrs. Schlosman explained that further analysis is needed and review by our solicitor.  This should take approximately one week.

 

FCC Compliance - Southern Auditorium

Mr. Matthew Citrone from our IT Department presented the need for new equipment at the Southern Middle School Auditorium.  The sound equipment currently in use is non-compliant with the FCC regulations that are going to be enforced in 2020.  The Facilities Committee is recommending replacement of the equipment through the use of Capital Funds.  A board agenda item will appear on the October 15, 2018 agenda.

 

Public Comment

Mr. Robert Archer – Inquired about Safety Procedures for all Staff and Students.

Ms. Tammy Keener – Expressed concerns over tax increases for all projects discussed and The Janus Ruling, concerning labor unions.

Mr. Jody Reppert and Mrs. Karen Reppert – Spoke in support of the actions being made towards improvements of the High School Auditorium.

 

Meeting Adjourned at 5:55 PM

 

The next meeting is currently scheduled for December 10, 2018.

Facilities Meeting Minutes

Thursday, August 16, 2018

4:30 PM

Operations Conference Room

 

Attendance:              Mr. Kyle Zeiber, Director of Plant Management

Mr. Jay Nigrini, Esq., Facilities Chair

Mr. Michael Martin, Facilities Committee

Mr. Matt Wolf, School Board Member

Mr. Edward Case, School Board Member

Mr. John Miravich Esq., District Solicitor

Dr. Matthew Flannery, Assistant Superintendent

Mr. Christopher Trickett, High School Principal

Mr. Scott Fairchild, High School Assistant Principal

Mrs. Christine Schlosman, CPA, Chief Financial Officer

Mrs. Karen Troutman, Director of Public Relations

Mr. Rick LeBlanc, Crabtree Rohrbaugh & Associates

Ms. Leah Shiley, Crabtree Rohrbaugh & Associates

Mr. Richard Koller, Environmental Services Manager

Mr. Edward Brent, CM3

Ms. Sarah Mearhoff, Reading Eagle

Mrs. Joanne Slichter, Assistant to the Director of Plant Management

 

Meeting called to order by Kyle Zeiber at 4:30 PM.

 

CM3 – High School Project Update

Mr. Edward Brent updated the status of the High School HVAC Project indicating that all rooms will be up and running by this weekend with the exception of E428, E315, the Nurse’s Suite and E435.  He expects those units to arrive early next week and they will be installed upon arrival.  The IT Department will be completed after those units are up and operating.  Mr. Brent opened the floor to questions, there were no questions.

 

Crabtree Rohrbaugh & Associates Update –

·         Auditorium Presentation

                    Mr. Rich LeBlanc and Ms. Leah Shiley presented 5 options for Auditorium Upgrades/Renovations.

Option 1 – Renovations Only – Total Project Costs $1.32 – $1.62 Million

Option 2 – Select Additions and Renovations – Total Project Costs - $8.58 Million

Option 3a – Complete Addition and Renovations – Total Project Costs - $16.6 Million

Option 3b – Complete Addition and Renovations – Total Project Costs – $23.6 Million

Option 4 – New Stand Alone Center – Total Costs $14.88 Million (This price does not consider site work and an estimate for that is not clear without knowing the location.)

 

Details of each Option are attached.  Mr. LeBlanc presented each option in detail.  Mr. Nigrini stated that they should take into account potential growth in student population over the next decade or more, and accommodate needs going forward rather than piece meal projects based on current needs.  More options were questioned and Mr. Nigrini would like all possibilities explored, prior to considering spending money.  A capital campaign, such as the one done for the Athletic Fields should be considered for this type of project.

Administration should reach out to PED for their projects for student body size projections.

 

·         Project Updates – work is still being done on the Administration Lobby /Staff Development Room Renovations and the Field Study.

                    

Capital List Update

Mr. Zeiber reminded everyone of the Summer Facilities Update sheet that is available to check on the status of projects.

 

HVAC Repairs at Lower Heidelberg

Mr. Zeiber presented a cost estimate to fix the remaining damage from the burst pipes that occurred in January at the Lower Heidelberg Building.

Mr. Zeiber presented two options for the committee to consider

·         Replace with the same equipment at a cost of $64,000.000

·         Replace with more up to date equipment to keep the building current should River Rock end its lease and we look to find a new tenant.  The cost for the units which included air conditioning would be $127,000.00.

Part of the money to cover either option would be from the insurance money to be received.

 

Mr. Miravich mentioned that during lease negotiations this year, River Rock’s representatives indicated that they may be interested in purchasing the building.

 

Mr. Nigrini suggested before any decision is made that Mr. Miravich reach out to River Rock and its representatives to learn of any interest in purchasing the building in order to make the best decision for this repair.

 

Mr. Zeiber was asked how much time he would need to get this completed prior to the winter heating season and he stated he would need to check, with a best guess at approximately 6 weeks to complete.  Mr. Miravich was asked to find out so we can meet the timeline to get heat into the building prior to cold weather.

 

Adjourned at 5:23 PM

 

 

**The next Facilities Meeting is currently scheduled for Monday, October 8, 2018, at 4:30 PM.

https://drive.google.com/file/d/1ZFlK7qSmrlXWSLRSk1Hiq_hDdGlbiWE2/view?usp=sharing 

Facilities Meeting Minutes

Monday, June 11, 2018

5:30 PM

Operations Conference Room

 

Attendance:                Mr. Kyle Zeiber, Director of Plant Management

Mr. Jay Nigrini, Esq., Facilities Chair

Mr. Michael Martin, Facilities Committee

Dr. Matthew Flannery, Assistant Superintendent

Ms. Alicia Luke Esq., Solicitor

Mrs. Christine Schlosman, CPA, Chief Financial Officer

Mr. Richard Koller, Environmental Services Manager

Mrs. Joanne Slichter, Assistant to the Director of Plant Management

 

Meeting called to order by Kyle Zeiber at 5:22 PM.

 

Remodeling of Administration Lobby – Update

A meeting has been set up for June 19, 2018, with Mr. Joe Palumbo, Mrs. Christine Schlosman, Dr. Kate Long, Mrs. Karen Troutman and Mr. Kyle Zeiber to discuss possible design items for the architect.

                                                                        

Update on Auditorium Feasibility Study –

The Committee met with Crabtree, Rohrbaugh & Associates to review designs.  Mr. Christopher Trickett and Dr. Matthew Flannery also attended that meeting and requested that the architect look into a design which includes moving the high school offices down to the area of the Auditorium Entrance and making the current office space into learning center space.  This request is for both security reasons and to have basically one point of entry with more centrally located administration offices.  Mr. Zeiber is to obtain pricing for this addition scope of design from the architects.  Requested pricing should be broken into available options.

 

Capital List Update

Mr. Zeiber reported that the Capital List Projects are started, scheduled or waiting to confirm final scheduling.  An update of projects will be provided to the Superintendent every week to share.

 

River Rock Lease Renewal

Mrs. Christine Schlosman presented the current status of renewing a lease with River Rock Academy for a five year time period.  She reviewed the past lease and stated changes for the current lease agreement.  The solicitors for both sides are working on two items to finalize this agreement.  In this lease it is much clearer who will be responsible for what should anything happen with the building.  Also in this agreement, the lease will be for a monthly payment rather 5 spots for students.  Mrs. Schlosman would like this agreement on the next board agenda.  It was suggested that if not completed, they could word the agenda item to state upon completion by solicitor to be sure it is discussed at the next board meeting on June 18, 2018.

 

SMS Capital List Projects

Mr. Zeiber mentioned that at the last cabinet meeting it was brought to his attention that Dr. Burnham has worked with students at Temple University to redesign the locker commons area.  Keeping in mind that Southern is on the projected Capital List to have various costly improvements/painting/upgrades over the next few years, we just want to be sure that we are not completing items that may be lost should a more involved remodel become a choice in the near future.  Mr. Martin suggested that we schedule a walk through to see what is needed and wanted at the school so money is put to the best use.

 

Other

West Wyomissing School Grounds –

Mr. Nigrini spoke about the property in West Wyomissing and how it could be put to use.  He has learned of interest from various youth programs wanting to establish a youth center at this location.  The project would need to be one that would best fit the community.  The community is interested in an indoor space for activities/sports, possible on the level of an Olivet’s type Club.   The question was asked if we are aware of how that area is zoned.  Ms. Luke would be happy to check on that and get back to us.

 

August Facilities Meeting

We need to access where we are at with regard to a meeting and possible pick another date later in August, as the board members on the committee will not be available on August 13, 2018, the original meeting date.

 

Meeting Adjourned:  5:49 PM

Facilities Meeting Minutes

Monday, April 9, 2018

5:30 PM

Operations Conference Room

 

Attendance:                Mr. Kyle Zieber, Director of Plant Management

Mr. Jay Nigrini, Esq., Facilities Chair

Mr. Michael Martin, Facilities Committee

Mr. John Miravich Esq., District Solicitor

Mrs. Christine Schlosman, CPA, Chief Financial Officer

Mr. Drew Kaufman, Director of Athletics

Ms. Dawn Harris, Elementary & Southern Middle School Special Education Supervisor

Mrs. Joanne Slichter, Assistant to the Director of Plant Management

 

Meeting called to order by Kyle Zeiber at 5:34 PM.

 

Remodeling of Administration Building Lobby

Mrs. Christine Schlosman presented information with regard to a 3 month sampling of the activity encountered from visitors to the district administration building.  In the sampling 43% of the visitors were coming in to see Pupil Services with only about 13% coming for business office issues.  With this information, it was determined among the administrators in that area that it would be best to move the Pupil Services Offices to the area presently occupied by the Business Office.  Along with the office moves a request is being made to move the Administration Building Lobby Improvements scheduled for next year to begin sooner, in the fall of 2018.

Discussion occurred about how to go about this with the Facilities Committee recommending that we obtain an architect for design.   The architect will be needed to assess an accurate dollar amount for the requested renovations and at that time a determination will be made regarding whether to move forward.

 

Field Feasibility Study

Mr. Zeiber reported that he has secured an RFP for the requested Field Feasibility Study.  While working with our solicitor, he learned that we could request a price from Crabtree Rohrbaugh Associates, the group we are working with for the HS Auditorium Study.  The price to retain Crabtree Rohrbaugh Associates for this study would be a not to exceed fee of $3,000.000, plus reimbursable expenses.

At the recommendation of the Facilities Committee, we will be requesting permission of the School Board to go forward with this study.  

 

Updates for current Capital Projects List

Mr. Zeiber presented the following information:

·         Varsity Softball Dugouts are complete.

·         SMS and Varsity Baseball Fields work is completed

·         A meeting with the Architect for the Auditorium Renovations will be held on Tuesday, April 17, 2018

·         Met with CM3 to finalize GESA work- a schedule will be provided as soon as it is available, as AC in some areas will be off  during this work

·         Met with Berkshire Systems regarding camera and key card work

·         Met with CT PTA regarding facade improvements and I am currently working on pricing

·         Updating LH Courtyard Plans

·         Getting prices for gym floors

·         Have prices for gym lighting upgrades

 

 

Other Items Discussed:

 

Lower Heidelberg Building

Mrs. Schlosman mentioned that the lease renewal with River Rock is being reviewed and that they believe we will continue to lease this building to River Rock.  Mrs. Schlosman reported that the Lower Heidelberg Township Supervisors have reached out to her to see what is being done with that building and if the Township would be able to use it or rent space in it as they are looking to expand their office space.  At this point in time, it does not appear that would be possible.

 

 

SMS Track

Dr. Stephen Burnham brought it to the attention of Operations and Athletics that there are safety issues at SMS and the new track.  Currently there is no fence between the bleachers and the track and he fears for the safety of the athletes as people are walking onto the track during running events.

Mr. Zeiber and Mr. Kaufman met at SMS and to investigate the report.  A fence will be installed along the track to include the entire area in front of the bleachers as well as most of the straight run of that side of the track.

 

 

Meeting Adjourned at 6:11 PM

 

Next Meeting

**The next Facilities Meeting is currently scheduled for Monday, June 11, 2018 at 4:30 PM

 

Wilson School District

Administration Building – Pre-Board Room

2601 Grandview Blvd.

West Lawn, PA  19609

 

Facilities Committee Meeting Agenda

December 10, 2018 at 4:30 PM.

 

Attendance:   Mr. Jay Nigrini, Board Member – Committee Chair

                            Mr. Michael Martin, Board Member - Committee Co-Chair

                            Dr. Richard Faidley, Superintendent

                            Dr. Matthew Flannery, Assistant Superintendent

                            Mr. Steven Ehrlich, Board Member

                            Mr. Edward Case, Board Member

                            Mr. Jim Moll, Representative for Township of Spring

                            Mr. Dan Becker, Legal Counsel for the Township of Spring

                            Mrs. Christine Schlosman, Chief Financial Officer

                            Mrs. Lori Lillis, Director of Human Resources

                            Mrs. Deborah Moatz, Director of Technology

                            Mrs. Karen Troutman, Director of Public Relations

                            Mr. Jeffrey Simcox, Director of Operations

                            Mr. Rick Crump

                            Mr. Bob Myer

                            Mr. Ed Ratkoski

                            Mrs. Joanne Slichter, Assistant to the Director of Operations

 

Township of Spring – Mr. Jim Moll, Spring Township New Apartment Construction Impact- Mr. Jim Moll presented information regarding a new development proposed for the Hofmann Tract off of Hillvale Avenue.  Mr. Moll and Mr. Dan Becker presented information and open discussion concerning the information they provided. Discuss included talk of traffic studies, bus movement in this area and the safety of students walking to school utilizing Dwight Street, which at the present time is narrow and has no sidewalks.  Attached with the minutes are the packets of information shared with the committee.

 

Feasibility Study – Dr. Richard Faidley shared with the committee that a meeting is scheduled for Tuesday, December 11, 2018, at 10:00 AM with Crabtree Rohrbaugh with regard to the study.  Dr. Faidley will be sharing the information received from the Township of Spring with regard to this new development as well as another in process just off of Tulpehocken Road, near the Penn State Berks Campus.  The next meeting with Crabtree Rohrbaugh will be on January 29, 2019.

 

 

Lower Heidelberg Generator – The life of the current generator at Lower Heidelberg has reached and exceeded its expectancy.  We have obtained on quote of $22,149.00, from DynaTech.  We will be acquiring more estimates.  If the estimates are all in this price range we will be going out to bid for this work.

 

Green Valley Storage. – Mrs. Lori Lillis spoke of all the agencies and vendors she has spoken with regarding the vast amount of excess furniture and such that is currently at Green Valley in the basement and a storage trailer.  It appears that anyway we do this the payback could be minimal at best.  If we do it ourselves, hours to prepare would cost more than any payment we might be able to get for the items.  We are to access if there is anything worth keeping and possible contact one of the agencies that would pick it up and take it away with no cost to the district.  Principals would like an opportunity to have first look at the stored materials.

 

Facilities Vehicle Needs – Currently the fleet is down 3 trucks that are not working or not able to pass inspection.  We also currently have a 2011 Ford Fusion that we would be trading in towards the purchase of two new trucks.  We have priced two trucks – one from Manderbach and one from Masano’s as they currently have these on their lots ready for delivery.  We also have priced the lights, required by law, to be used while plowing, as well as two new plows.  The pricing is attached.

Before we purchase the plows, we have been asked to see if the plows we have could be retrofitted to be used on the new truck.   If the plows are not usable, we will be putting an agenda item in for both the trucks, lights and plows.  This has been completed and trucks and plows have been received.

 

CM3 Natatorium Report – Dr. Faidley said the full board is going to give direction on how the district will be handling this issue.  He was looking for the committee to give guidance on moving forward with this needed repair.  Nothing will be done until the district solicitor is consulted on this problem.

 

Shortel Phone System – Mrs. Deborah Moatz spoke about the current phone system in place here at the Wilson School District.  Installed in 2005, some of the phones and software are no longer going to be supported after the summer of 2019.  At this point in time, the reliability of this system is endorsed and it is time to replace the out of support phones and software at the costs indicated on the attachment.  Mrs. Moatz explained the saving available if we are able to drop some of the lines we currently have through XO communications.   Concern was expressed if the internet would fail, would be have phone lines?  Mrs. Moatz shared that we would never cut all phone lines with XO and they would be the back-up.

 

Athletic Fields High School – Dr. Faidley suggested that the committee consider moving forward with brining the high school baseball field back to the high school campus and use the lowest estimate design that was presented to reconfigure the main campus fields.  Mr. Jay Nigrini stated that he would like to see the possibility of turf and lights for the varsity baseball and softball fields.  A look at the financial impact for turf fields for both softball and baseball will be investigated.  Pricing for grass fields with lights and pricing for turf field will lights would be needed before a decision can be reached.

 

District Administration Lobby/Boardroom – This item will be put on hold as it is part of the Feasibility Study.

 

Elementary Playgrounds – This item will be put on hold as it is part of the Feasibility Study.

 

Other – West Lighting Proposal – Was a decision made whether to do the entire building or just part of the building would be in this project?  Please go over this with Mr. Simcox and bring it to the next meeting.

 

The next Facilities Meeting is currently scheduled for February 11, 2019.  Location to be determined.