Minutes of Board of Directors Meeting
January 18, 2022 ● 6:30pm ● Creative Arts Classroom #202
1601 Turk St. San Francisco, CA 94115
Notice of Virtual Meeting - English ● Aviso de Reunión Virtual - Español
Publish-to-web version of these meeting minutes.
A meeting of the Board of Directors (“Board”) of CREATIVE ARTS CHARTER SCHOOL (“CACS”) was held at 6:30 pm on Tuesday, January 18, 2022 at 1601 Turk St, San Francisco, California via a virtual meeting.
[2022-1-18] Meeting Notice & Agenda - English
[2022-1-18] Aviso de Reunión y Agenda - Español
The Spanish version of this document was translated using Google Translate, apologies for errors.
La versión en español de este documento se tradujo con Google Translate, disculpas por los errores.
Following are the minutes of the meeting.
Meeting called to order at 6:38 pm
Eric Talbert, President
Justin Amirault, Treasurer
Laura Farley, Staff Representative
Janina Floyd, Secretary
Approve Consent Agenda =
This meetings agenda + Prior meeting minutes - Eric T.
[2022-1-18] Meeting Notice & Agenda - English
[2022-1-18] Aviso de Reunión y Agenda - Español
Board actively listens to comments shared by CACS community members.
Colleen T: I feel like there have been a lot of policies and procedures put into place over the past two years, coming down the various pipelines in response to the Covid Pandemic that don’t make sense. As a teacher and a parent I don’t agree with children wearing a mask and I have concerns with the organization recommending children get vaccinated. Because of my experience as an investigative reporter in science and medical issues I tend to dig really deep and have found that what is being suggested is not warranted. I understand that organizations have their orders and directives from various different agencies, DPH etc. As American citizens in democracy we have to pay very close attention to what we are being expected and told to do and when those things make no sense it is time to at the very least push back and talk to DPH and ask if these things make sense. I am not expecting you to agree with me about masks and vaccines but hope that you would change your mind after listening to me. As a governing body I would hope that you would not just push mandated vaccines but speak up for what makes most sense in this matter.
No other public comments.
AB361: Ralph M. Brown Act
Vote on board meetings to be virtual or in-person due to covid
Motion to stay virtual for the next 30 Days.
Strategic Thinking in a Long-Term Crisis: One Approach - From Up With Community
Board members were asked to review and come prepared with one suggestion for the below, while centering our EQ.
Which new collaborations or partnerships do we (the board) need to build to fulfill our role?
Manda - As a board member I participate in other meetings and committees including; AAPAC, SFUSD Board Meetings, and CAC. I share back with the community for those who are not able to attend. I think as a board we can all do that when we have time.
Justin - I believe we need to come to the realization that we are cash constrained at the moment and we need to prioritize our finances as a board or we won’t have anything else to focus on.
Eric T - Some of the partnerships I have been connected to is the Institute on Disability through SFSU helping us think through how to advance disability culture in our community as it relates to inclusion. Also working with the development committee to see how we can support more fundraising.
Grace - On the ground level, how can we work with families who might be in need and how to get them resources? Maybe that can go through the class reps to help students who may have missed class due to Covid or any other reason and provide them with any support possible.
Fernando - We just came out of the leadership meeting where we addressed the issue of support. On a teacher level, not at class rep level, but we are focused on that and making the connection with families doing our best to make sure we are not missing anyone. We also have to be mindful of privacy when it comes to family to family communication. We have our Covid relief fund and money we are still using to support those in need. We may not have heard from all families yet. We hear you, and understand and as staff on the ground we are doing our best to provide that support.
Laura - Class reps are underutilized and they could be used more than we use them now, a lot of the tasks fall back on the teachers. I would like to see class reps used to help more, even things like white zone volunteer planning.
Executive Directors Report - Fernando
Important Upcoming Dates
Covid- 19 Updates
Concerns with the shift in culture on how schoology is being used. It was not initially intended for a back and forth Q&A forum but was supposed to be more for information/updates. We need to find a sweet spot for using it as a tool to be responsive where it’s not overwhelming. We don’t want it to be misused as a place to go for questions and venting but as a source for sharing information. Hopeful things will improve before we need to address it in a different forum.
Independent Study - Important Reminders
Dr. Kathy Gonzales:
A SHORT LESSON ON HOW TO GIVE AND RECEIVE FEEDBACK
Q. If a student is sick, do we get ADA for that? So can we ask for Independent studies for sick days or only if they are sick with Covid.
A. No, we don’t get funding for kids that are home sick. Current policy is limited to kids with Covid. If your child is sick then they just get marked absent and we get no funding and they are not eligible for Independent Studies.
Q. Is there a time limit to keeping your child home to stay safe?
A. We are still looking at what is reasonable based on each situation
Finance Presentation - Justin Amirault, Treasurer
Down the Road
1.) Proposal in Jan
2.) Legislative Hearing
3) May Revise
4.) June Budget Adoption
Declining Enrollment and Attendance Relief
We are hoping the Governor will afford us the same options as traditional school enrollment. They have 3 drivers to help offset ADA but Charter schools have not been afforded that option so it sets up back in that area.
Q. How can we make a push to the community for more fundraising?
A. Hopefully we will get an update from the committee on this. I know Shoology has several posts about fundraising and we don't have as many options as we used to. With the inability to meet in person as well as people donating to the Covid relief fund I think things are just difficult right now.
I have a couple of ideas from a fundraising committee I was on recently. I also have a few questions.
Q. Are there any grants or opportunities in that arena?
A. We have explored that in depth many times over many years. Unfortunately, there have not been any that fit us.
Q. Who is in charge of the fundraising committee?
A. Usually the committee is made of Board Members who meet monthly. Right now it is Manda, Justin, Jenny, and Fernando who assist on the committee.
Q. Do we do anything outside of the general fundraising like emails or messages about this issue to target anyone specific?
A. Part of what we have been doing on the committee is exploring new ideas for outreach and fundraising. Direct outreach to emails and schoology as well as postal mail. I have reached out to specific families (about 50) who have donated in the past, thanked them and asked them to increase their donation if possible. The annual fundraising event has been postponed to May due to Covid, it is usually held in February. We may need help with following up to those that we have already reached out to and also making sure the annual event gets as much support and advertisement as possible.
Another barrier has been the lack of Board Members, we only have 5 right now but the Board is usually twice this size. In addition to that out of the 400 families 100 of them are brand new to the school across all grades.
Q. Do we know what might be lost next year if we don’t improve our fundraising? Is it too soon to discuss what might be cut?
A. We are not there yet, so no we don’t know yet. We are still waiting to see if any funding comes through from the state and then evaluate if that conversation needs to happen.
Q. Are we at risk of losing our core arts programs next year?
A. We don’t know. Several factors have to be considered: attendance, fundraising, state funds etc. It’s too premature to figure that out right now.
This is a statewide, systemic issue for both public and charter schools. Considering that, we are not as bad off as many schools are; not that it makes our situation better but just so you know it’s not just us struggling.
Feel free to contact Eric T or Fernando with any further questions or ideas about this.
Manda: Wanted to meet mid January but due to Covid surge, decided to postpone until early Feb. Have been communicating via email with prior committee members.
Eric T will take Laura’s concerns and Jamilas question under consideration when working on development. May 7th is a possible evening planned for the Gala annual fundraiser.
Manda: Enrollment, attendance, and fundraising are top priorities.
Eric T: Annual retreat - looking for date options for us to meet.
Looking to recruit more Board Members
Questions on the updates from the board? None
Action Items - Next Board meeting will be February 15th
Adjournment - Eric T.
If any questions come up after the meeting please reach out to Eric T. or Fernando.