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Single Staff Department (UG & Grad): A&L Staff Onboarding Guide
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A&L Staff Onboarding Guide

New Employee Guide

Welcome to the College of Arts & Letters and Notre Dame!

We recognize the value of our employees to the University’s success. Employment at Notre Dame offers much more than competitive pay – the Notre Dame employment experience includes excellent benefits and wellness programs, comprehensive training and career development services, world-class events, social activities, and more. We encourage you to explore the many opportunities that await you.

Prior to or Within Your First Week

  1. Complete Employment Eligibility Verification (Form I-9)
  2. Activate University NetID Account
  3. Get an Campus ID Irish1Card
  4. Register for a Parking Permit
  5. Find Payroll Information on insideND
              a. Direct Deposit
              b. Federal and state tax withholding (Form W4)
    Electronic W-2 statement opt-in
  6. Access University Email and Calendar
  7. Attend HR New Hire Orientation Session
  8. Other actions that may be beneficial to you:
             a. Discover safety services offered by
    Notre Dame Police Department
              b. Enroll in ND Alert 
             c. Gather documents for
    Dependent Verification
              d. Explore insideND
              e. Learn about the University's Telephone Services
              f. Verify directory information via

Your First Month

  1. Enroll in Health Benefits (benefit-eligible employees only) (benefit-eligible employees only)
  2. Understand Retirement options (FAQs)
  3. Review Vacation and Leave Options
  4. Review the Payroll calendar
  5. Learn about our Professional Development opportunities
  6. Explore technical training available through the Office of Information Technologies (OIT)
  7. View University Policies

Ongoing Onboarding

  1. Consider available Well-being Programs
  2. Visit the Notre Dame Wellness Center
  3. Understand your Performance Reviews
  4. Learn more about Education Benefits
  5. Learn about our Human Resources Consultants

Training Checklist

You should be able to register for most of these courses in Endeavor.. Some trainings are now available on-demand in Endeavor or Udemy (accessible via Endeavor).

ND Administrative Apps to take immediately (if not already proficient) through Endeavor:

Other courses to take right away as a refresher (if not already proficient)

Other trainings to request as available:

OIT trainings that you can wait to take but would recommend:

Faculty Appointments

For a complete overview of the faculty appointment process, please refer to the College of Arts & Letters Search Process guides:


Departmental CIFs





Financial Tool Kit


Planful (ARP)        

Procard and Meeting Card                

Travel ND (Concur)



FileMaker Pro

G Drive

OIT ServiceNow




Department Website

Gmail & Google Calendar

ID Card

Printing (FedEx Office)

Room Reservations




Personnel Actions

Student Jobs


Registrar & Graduate School                 

For training on all of the academic services listed below (CourseLeaf, eForms, Banner, ACM, etc) set up a meeting with Joe Gettinger at or 631-5999.





Graduate Student Stipends

Graduation Progress System (GPS)

OnBase - Graduate School Database

Postdoc Office

Slate - Graduate Application System