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1.        Purpose

The Board recognizes that individuals, businesses and community organizations may wish to contribute supplies and equipment to enhance or extend the programs in the schools.

2.        Authority

        SC 216

The Board has the authority to accept gifts and donations made to the District or to any District building.

Such items as books, clothing, health items, necessary educational materials, media equipment, library materials, miscellaneous items of small cost, and recreational items, do not need prior Board approval.

If the item purchased will have an effect on the land use or building use, it should have prior approval of the Board.

        SC 216

The Board reserves the right to refuse to accept any gift that does not contribute to achievement of District goals or when such ownership would adversely affect the District.

        SC 216

Any gift accepted by the Board or its designee shall become District property, may not be returned without Board approval, and is subject to the same controls and regulations as are other District properties.

The Board shall be responsible for the maintenance of any gift it accepts, unless otherwise stipulated.

        SC 216

The Board shall make every effort to honor the intent of the donor in the use of the gift, but it reserves the right to utilize any gift in the best interests of the District's educational program.

In no case shall acceptance of a gift be considered an endorsement by the Board of a commercial product, business enterprise, or institution of learning.

        SC 216

        Pol. 706

All gifts shall be recorded in the appropriate inventory listing and property records.

3.        Delegation of         Responsibility

The Superintendent or designee shall:

  1. Encourage individuals and organizations considering a contribution to consult with the principal or Superintendent before appropriating funds.

  1. Report to the Board all gifts accepted on behalf of the Board.

  1. Acknowledge in writing to the donor the receipt and value of any gift accepted by the District.

The cooperative planning of teachers, administration, and PTA representatives when appropriate, shall be the method in determining what gifts shall be accepted.

4.        Guidelines

School support groups wishing to provide capital improvements on school grounds are required to submit a written proposal to the Superintendent that outlines the following:

  1. Relationship of the project to the educational mission of the District.

  1. Financial costs of the project.

  1. Any support, financial or otherwise, requested of the District.

  1. A written response from the Supervisor of Buildings & Grounds indicating that the project has been reviewed to identify any concerns including maintenance, safety, liability, construction, etc.

  1. Any advertising that would be utilized to support the proposal.

This written proposal shall be submitted to the Board on a timely basis to be considered during the budgetary process for the next fiscal year if financial support is requested of the Board.

School Code


Board Policy


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