Meeting Agenda

Tuesday April 11, 2023 6:30pm (EST) Town Hall

6:30p                Call to Order and Roll Call: Ellen, Sue, Heather, Pam, Josie, Heidi, Deirdre, Josh, Katelyn

                Approval of Minutes

                Correspondence  Mail from PO box,  NH Charitable trust and Kingston insurance

Pam gave us paperwork for funding opportunities/ grants. Heritage commission / Fran, is willing to help find funding

Ellen has a senior volunteer, thank you card featuring Mrs, Basset

6:40p                Administrative Updates

- Membership & Subscription Numbers

• Reminder calls
• Phone number for the depot

- Board member roles and responsibilities

Reviewed duties of Officers

Would we be allowed to add officer duties to bylaws? Or just appoint officers not to add to bylaws. Will send a copy to NH charitable trust for review. As well as to members.

• Vote to add and remove board members form TD bank account

        Thought about getting a debit card. Ask Shayla about removing from account, but give deadline

Heather made a motion to remove Paul and add Katelyn to bank account. Deirdre seconded. All in favor, motion passed

• Participation
• Update on nonprofit status

We are dissolved at a charitable organization yearly with NH charitable trust last year,  2022, Heather refiled and sent a check to the secretary of state. $75

                - Merchandise Report/Gift Shop (Deirdre)  

                - Treasurer’s Report - see attached report

• Need Nov, Dec, Jan, Feb and March
• Donations different then membership
• Only needs to be reported on annually, at october meeting
• Printed bank statements

                - Curator’s Report (Deirdre)  Town Hall will be available for field trip 

Josh will pick up ice box from Ellen’s house to bring to Depot                   

                - Media/Fundraising Report (Heather)

                Website will be moved, Matt will still help

                - Sandown Heritage

• Round Table

7p                Projects

- Membership list/bylaws

Proposed today, Section 4 Remove- None of the officers of the executive board may be related to each other by blood or marriage. Annual meeting in October, a quorum shall consist of 7 members. Should be changed to 5 members, 2 will be elected officers. Ellen made a motion to : change section 4. Deirdre seconded, All in favor, motion passed

Article 8, all inventory shall be vested to the Town of Sandown, NH

Article 9, these by-laws may be amended by a two-thirds vote of the entire membership.  

- Furnace progress

• Update from Paula Only in office Monday and Wednesday

- Opening Day at the depot

Hot dog vendor, Reached out to triple elm, maybe train, Mrs, Basset and Rick Holmes

- Painting the depot

Want to do this in phases. Lead paint removal, then the following year we will paint.

Fran will have name of last person who helped with lead paint

• Grants wants long term projects, work towards preservation. Heritage commission can apply for grants that we can not, they are willing to help

- Virtual Tour

Tour town buildings. Hour long video, would need a storyboard. Decide who would present. Cost for the whole town would be $600-$700, payment not required, time frame. Mid to late summer, want fall color. Pick date for filming. An hour per building. Would use still photos too

- Trail Through Time

From the red barn to the old meeting house to the depot. Long term trail project. Would love to put up a kiosk

- Inventory

• Bill Colman

        There are the beginnings of the spreadsheet. Heather made a motion to: expend $400. Katelyn seconded. All in favor, motion passed

                 Fundraisers

• Old home day, Friday night & booth

8/19, No more Friday night. Just a booth day of Old home day. Train guy. Town is working on allowing fireworks at rec center

7:30p                 Upcoming Events

• Next Meetings: 5/9, 6/6
• Opening day
• Loom Event, Sunday 6/4 @ Red Barn
• Oktoberfest 10/14

• Clean up days, April 22nd & 29th 10a-12p

7:40p                Adjourn

Please be advised, agenda items may not be discussed in exact order. The Historical Society may discuss other business brought before them that may not be explicitly listed on this agenda.

You are invited to attend, or you may submit written comments prior to this meeting. If you require personal assistance for audio, visual, or other special aid, please contact our office at least 24 hours prior to this meeting.