To report an absence please call Stacey Raad at 669-1500 X-20305

ATTENDANCE POLICY

The Hudsonville High School Attendance Policy rests on the premise that important events take place in class every day and that such activity or interaction between teacher and students can never be exactly duplicated. Interaction among students and staff coupled with involvement with the total school environment are critical factors in the learning process. Such interaction is dependent upon a student’s presence in school and the classroom. Therefore to maximize learning, regular school attendance is paramount and vitally important to each student’s success. Attendance directly affects academic progress, is part of a student’s permanent record, and helps to develop lifelong attitudes necessary for success in the world of work beyond high school.  Although Michigan Law provides that the responsibility for school attendance of children under the age of eighteen (18) rests with the parents/legal guardians, the school and students of all ages share portions of the responsibility for the student’s education as it relates to attendance. Students who are 18 years of age may request an Age of Majority Form in the Attendance Office to assume legal guardian status and assume full responsibilities for their own school affairs. Age of Majority Students are fully responsible for following all school rules, regulations, and protocols.

Any absence greater than 10% (approximately 6 absences per trimester) is considered excessive. The Ottawa Area Intermediate School District (OAISD) establishes standards for parental contacts concerning excessive absences, and parents will be notified by mail when students exceed these limits. This notification will be made regardless of whether the absences are excused or unexcused. Excessive absences may require the school to make a truancy report with the county truancy office.

CLOSED CAMPUS

After students arrive at school they are not permitted to leave campus at any time during the day unless they are signed out in the office for a verifiable reason communicated in advance to the office by the student’s legal guardian, or if they are involved in a pre-arranged school sponsored activity. Students who leave the school building without permission, or checking out in the office, face disciplinary measures and/or loss of parking privileges.

ATTENDANCE OFFICE NOTIFICATION

When a student is absent for any portion of the school day, a legal guardian must call the main campus at 669-1500 or the freshman campus at 669-1510, preferably before or during the school day of the absence, but minimally within 24 hours (1 day) of the absence, to explain the reason for the absence (notes are not acceptable). As practicable, school staff contacts guardians in the event of unexcused absences during the school day. If no call is received the absence will be unexcused.

POWERSCHOOL NOTIFICATIONS

PowerSchool can be programmed to notify guardians of attendance and grade progress by visiting PowerSchool, click [Create An Account] and enter the necessary information, including the Guardian Web ID and the Guardian Password. After an account has been created, you can set the system up to email you daily, weekly, or monthly updates on grades and attendance. Please contact your school counselor if you need more information on how to initiate these alerts.

EXCUSED (E)

Absences due to personal illness, professional appointments, funerals, or serious personal or family problems will be considered excused. The student must initiate arrangements for missed work for an excused absence. (See rules for Make-Up Work below) Excessive absences will require verifiable medical, court, or other documentation to be excused.

UNEXCUSED (U)

Absences that are not in the excused category and not communicated by the legal guardian. Examples would be shopping trips, barber or beauty appointments, missing the bus, oversleeping, etc. In the case of an unexcused absence, the student may forfeit the points for any daily work such as homework, pop quizzes, labs, and other daily assignments as they may not be given the opportunity to make up the work. However, if a student misses a major assessment, the student must make it up on the day they return and can only earn a maximum of 59.5% (D-). If the student fails to make up the assessment on the day they return, they will receive a “zero”. The student will be issued detentions, or possible in-school, or out of school suspension, depending on the number of truancy offenses the student has accrued during the school year.

EXPLAINED (X)

Any time a legal guardian reports a student absence and it does not fall under the excused category or under our vacation policy, it will be considered explained. Teachers will determine if work can be made up.

SCHOOL RELATED ABSENCES (R)

Any absence due to a school related field trip, one (1) official college visit, class requirement, etc. will be coded as a school related absence. School related absences do not accumulate towards students’ Six Absence Rule, nor the Exam Attendance Policy. As such, they require that students’ are responsible for all homework, tests, quizzes and other assignments. (Schoolwork must be completed within two days for each day of class missed with a five school day maximum.)

COMMUNICATED LATE ENTRY or EARLY DISMISSAL FROM CLASSES (C)

When a student attends part of a class period (arrives late to class and/or leaves early from class) and communication of the reason for the late arrival, or early dismissal is received in advance by the office from a legal guardian, the partial absence will be marked as Communicated (C) for student accounting purposes. These absences will count as present for all other attendance policies. Partial absences not communicated in advance by a legal guardian will result in a (A10) See Below.

ABSENT 10 or MORE MINUTES  (A10)

When a student is present for part of a class period but misses ten or more minutes without advance guardian  verification, they will be marked as A10 and are subject to disciplinary consequences and Co-Curricular/Athletic Code rules of conduct violations.

TARDINESS (T)

Punctuality is a lifetime trait that business and industry claim as one of the most important requirements for employability. Students are considered tardy if they are not in class when the clock clicks to the minute each class begins without excuse or explanation from the legal guardian. (For example, the class start time for 2nd hour is 9:08, students are officially tardy if they are not in the classroom when the clock clicks to 9:08.) A student is considered to be tardy up to 10 minutes after the beginning of class. When a student has accumulated their third (3rd) tardy of a trimester in a class, they will receive a detention from the teacher. Excessive tardiness greater than six (6) tardies per trimester will be considered persistent disobedience resulting in administrative intervention and further disciplinary action which may involve in house suspension, out of school suspension, and/or truancy procedures.

ATHLETICS/CO-CURRICULAR ATTENDANCE POLICY

Student involved in all co-curricular activities must be in school for the entire day in order to be eligible to compete in a scheduled practice or contest/performance. Absences due to legal, professional and/or medical appointments must be accompanied by a written excuse from the appropriate office.

MAKE-UP WORK

After a student has been absent and is given an excused permit to return to class, it is the student’s responsibility to inquire about make-up work. The maximum amount of time for this make-up work is two days for each day of school missed, including the day the student returns to school. If a student misses 3 or more consecutive days, they must complete make-up work within 5 school days of their return. In the event of an extended illness or other unusual circumstances, individual plans will be worked out between the student and the teacher. Students absent on the day of a test or exam are expected to make up the test or exam on the day they return.

COLLEGE VISITS

A campus visit is defined as a meeting with an advisor, observing classes, and touring the campus. These activities should be arranged after school hours. Juniors and Seniors will be allowed one (1) school related absence per year for a campus visit. Additional visits will be recorded as excused (E) absences only as a result of a parent call. All campus visits must be completed by May 1 unless extenuating circumstances are communicated with the Attendance Office prior to the visit. 

NOTE: Freshman orientation and/or scheduling for classes and placement testing will not be considered a “campus visit”.

FAMILY VACATIONS

Parents are discouraged from having their students excused from school for vacations or trips. A student who wishes to take part in a planned family vacation will be excused if the parent makes the request at least five (5) school days in advance of the scheduled vacation. Students with six (6), or more absences may, or may not have their request excused by administration.

SIX ABSENCE RULE PER TRIMESTER

Once a student has accumulated 6 or more absences for any non-school related reason (missed 6 periods of instructional time within a class per trimester) he/she must:

        1.        Earn a passing grade for the trimester - (T1) (T2) (T3)

        2.        Must pass the final comprehensive exam at the end of the trimester - (E1) (E2) (E3)

Both 1 and 2 need to be achieved for the student to earn credit for the course.

INCOMPLETES

If a student fails to complete certain assignments or other work, he/she will receive an incomplete (I) for the marking period. Incompletes not made up during the next two weeks will automatically change to a failing grade of E and no course credit will be given.

PowerSchool Attendance Abbreviations

PowerSchool Attendance Abbreviations Meaning

A

Uncoded Absence

C

Communicated Late Arrival/Early Release

E

Excused Absence

L

Alternative Learning Center

NS

Class Not in Session

R

School Related Absence

S

Out of School Suspension

T

Tardy <10 Minutes

A10

Partial Absence >=10 Minutes

U

Unexcused Absence

X

Explained Absence