JSD Chromebook Agreement 

The policies, procedures, and information within this document apply to all Chromebooks used at Jessieville School District (JSD).

Program Description

JSD is implementing a Chromebook initiative to further personalize the way each student uses time, receives support to master essential skills, and to deepen student understanding of content.

What is a Chromebook?

A Chromebook is a personal computer running Google Chrome OS as its operating system. Chromebooks are designed to be used while connected to the Internet and support applications like G Suite that reside on the web, rather than traditional PC applications like Microsoft Office and Photoshop that reside on the machine itself. This allows the Chromebooks to be sold at a much lower price point than traditional laptops.

Table of Contents

Use of Technology                                                 1 

Ownership                                                         2

Rights and Responsibilities                                 3 

Educational Use                                                 5 

Chromebook Care                                                 7 

Digital Citizenship                                                 10

Appendix A – Computer Use Agreement                         11 

Appendix B - Student Internet Use Agreement                 12 

Chromebook Agreement Form (return to school office)         13

Insurance Form (return to school office)                         15 

Use of Technology

All students in grades 6 - 12 will be issued Google Chromebooks for educational use in school and at home. This document provides students and their parents/guardians with information about the general use of technology, ownership of the devices, rights and responsibilities for possession of the device, educational use, care of the Chromebook and being a good digital citizen. Additionally, the last pages are the Chromebook Agreement form for parents and students to complete.

Students and their parents/guardians are reminded that use of School Technology is a privilege and not a right and that everything done on any school owned computer, network, or electronic communication device may be monitored by school authorities. Inappropriate use of School Technology may result in limited or banned computer use, disciplinary consequences, removal from courses, loss of credit, receiving a failing grade, and/or legal action as stated in the Student Code of Conduct.

To understand the technology use expectations, students and their parents/guardians are responsible for reviewing the JSD’s Student Computer and Internet Use Policies (Appendices A-C)

Ownership of the Chromebook

JSD retains sole right of possession of the Chromebook. JSD lends the Chromebook to the students for educational purposes only for the academic year. Additionally, JSD administrative staff and faculty retain the right to collect and/or inspect Chromebooks at any time, including via electronic remote access and to alter, add or delete installed software or hardware.

Receiving Your Chromebook

Terms of Chromebook Loan

Issuing of Chromebooks

Students within grades 6 -12 attending Jessieville Middle School and Jessieville High School will be issued a Chromebook, charger, and case after the following conditions of the loan are met:

1. Parent/guardian and student must sign Student/Parent Chromebook Agreement forms (mandatory).

2. Students and parents must watch a short Chromebook overview video and sign off that they have watched the video in its entirety.

Procedure

1. The Chromebook, charger, and case will be assigned in the same manner as a textbook.

2. The serial number of the Chromebook will be recorded.

3. The Chromebook will be issued to a student and the loan recorded in a database maintained for the loan of all school materials.

4. The Chromebook, charger, and case will remain with the student for the school year unless s/he withdraws from school.

5. Students may or may not be reassigned the same Chromebook each year while enrolled.

6. Students are responsible for bringing Chromebooks, charger, and case to school, taking them home each day and charging the battery each night.

7. The Chromebooks must not be left unsupervised at school or home in unsecured locations.

Transfer/New Student Distribution

All transfers/new students must participate in a school orientation and will be able to pick up their Chromebooks, chargers, and cases on campus. Both students and their parents/guardians must sign the JSD Chromebook Agreement and students and parents must watch a short Chromebook overview video and sign off that they have watched the video in its entirety.

Returning Your Chromebook

End of Year

The right to use and possess the Chromebook, charger, case and all peripherals terminates no later than the last day of the school year unless earlier terminated by the district or upon withdrawal from the school through dropping-out, suspension, expulsion, or transfer.

Transferring/Withdrawing Students

Students that transfer out of or withdraw from JSD must turn in their Chromebooks and peripherals and accessories to the campus office personnel on their last day of attendance. Failure to turn in the Chromebook will result in the student being charged the full $250.00 replacement cost. Unpaid fines and fees of students leaving JSD may be turned over to a collection agency or small claims court. Additionally, a report of stolen property with the local law enforcement agency will be filed by the school or school designee.

Rights and Responsibilities

Responsibility for Electronic Data

The students are solely responsible for any apps or extensions on their Chromebooks that are not installed by a member of the JSD technology staff. Students are responsible for backing up their data to protect from loss. Users of School Technology have no rights, ownership, or expectations of privacy to any data that is, or was, stored on the Chromebook, school network, or any school issued applications and are given no guarantees that data will be retained or destroyed.

Operating System and Security

Students may not use or install any operating system on their Chromebook other than the current version of ChromeOS that is supported and managed by the district.

Updates

   

     Virus Protection

Content Filter

The school utilizes a Palo Alto and Relay internet content filter onsite that is in compliance with the federally mandated Children’s Internet Protection Act (CIPA). All Chromebooks will have all internet activity protected and monitored by the school while on campus. All school issued Chromebooks, (in use in or out of school), will have internet activity filtered and logged. JSD cannot guarantee that access to all inappropriate sites will be blocked. No filter is as reliable as adult supervision. If an educationally valuable site is blocked, students should contact their teachers to request the site be unblocked. Parents/guardians are responsible for filtering and monitoring any internet connection students receive that is not provided by the school.

Software

Google Apps for Education

Chrome Web Apps and Extensions

Chromebook Identification

Records

Users

Repairing/Replacing Your Chromebook

Estimated Costs (subject to change) The following are estimated costs of Chromebook parts and replacements:

Some items may be covered by your homeowners/renters policy. Please check with your insurance agent.

No Expectation of Privacy

Students have no expectation of confidentiality or privacy with respect to any usage of a Chromebook or their school issued Google account, regardless of whether that use is for school-related or personal purposes, other than as specifically provided by law. The school may, without prior notice or consent, log, supervise, access, view, monitor, and record use of student Chromebooks at any time for any reason related to the operation of the school. By using a Chromebook, students agree to such access, monitoring, and recording of their use.

Monitoring Software

Teachers, school administrators, and the technology department staff may use monitoring software that allows them to view the screens and activity on student Chromebooks.

Educational Use

School-issued Chromebooks should be used for educational purposes and students are to adhere to the Student Computer and Internet Use Policies (Appendix A & B) and all of its corresponding administrative procedures at all times.

Email

Using Your Chromebook at School

Students are expected to bring a fully charged Chromebook, AC adapter, and case to school every day. They are to bring all of these to all classes.

Chromebooks Repairs

Charging Chromebooks

Backgrounds and Themes

Sound

Printing

Logging into a Chromebook

Managing and Saving Your Digital Work with a Chromebook

Using Your Chromebook Outside of School

Students are encouraged to use their Chromebooks at home and other locations outside of school. An Internet connection will be required for the majority of Chromebook use, however, some applications can be used while not connected to the Internet. Students are bound by the JSD Student Computer and Internet Use Policies, and all other guidelines in this document wherever they use their Chromebooks.

Chromebooks Left at Home

Students are required to bring their Chromebooks, chargers, and cases to school every day. If a student leaves the Chromebook at home, he/she is responsible for getting the coursework completed as if the Chromebook were present.

Loaner Chromebooks will not be issued to students who forget to bring their Chromebooks to school. Other district computers may be available for student use. Repeat offenders who leave their device at home will follow the discipline actions in the student handbook. 

Chromebook Care

Taking Care of Your Chromebook (Tech Support)

General Precautions

Carrying Chromebooks

Screen Care

The Chromebook screen can be damaged if subjected to heavy objects, rough treatment, some cleaning solvents, and other liquids. The screens are particularly sensitive to damage from excessive pressure, heat, and light.

Asset Tags

Chromebooks left unattended

Under no circumstances should Chromebooks be left in unsupervised areas. Unsupervised areas include the school grounds, the cafeteria, vehicles, bathrooms, computer labs, library, unlocked classrooms, unlocked lockers, and hallways. Any Chromebook left in these areas is in danger of being stolen. If a Chromebook is found in an unsupervised area, it should be taken immediately to the office. If a Chromebook AC Adapter is found, it should be returned to the building library, for retrieval by the student.

Insurance

The School will repair or replace damaged equipment resulting from normal use through our insurance provider. Abuse or neglect may result in damages that are the responsibility of the student and parent to pay for. Claims will be processed through the JSD Central Office.

Theft

Monitoring and Supervision

Chromebook Inspections

Students may be randomly selected to provide the Chromebook for inspection.

Chromebook Damage Fees

If a Chromebook is damaged and is not covered under insurance, the parent/ student will be responsible for the cost of repair or replacement of the device. If there are repeated incidents of damage in a single school year due to negligence, the student may lose his or her device for a period of time and face disciplinary action.

Negligence is defined as:

Fee Schedule: Incident Description Fee

Incident description

Fee

Damage incident not covered under insurance or due to negligence

Actual cost of repair or replacement cost of the Chromebook

Intentional damage

Actual cost of repair or replacement cost of the Chromebook

Theft or loss of Chromebook not covered by insurance

Full replacement cost of Chromebook

Replacement cost of Chromebook AC Adapter

$30

Lost Chromebook sleeve

$25

Digital Citizenship

Appropriate Uses and Digital Citizenship

While working in a digital and collaborative environment, students should always conduct themselves as good digital citizens by adhering to the following:

  1. Respect Yourself.

I will show respect for myself through my actions. I will select online names that are appropriate. I will use caution with the information, images, and other media that I post online. I will carefully consider what personal information about my life, experiences, or relationships I post. I will not be obscene. I will act with integrity.

  1. Protect Yourself.

I will ensure that the information, images, and materials I post online will not put me at risk. I will not publish my personal details, contact details, or a schedule of my activities. I will report any attacks or inappropriate behavior directed at me while online. I will protect passwords, accounts, and resources.

  1. Respect Others.

I will show respect to others. I will not use electronic mediums to antagonize, bully, harass, or stalk people. I will show respect for other people in my choice of websites. I will not visit sites that are degrading to others, pornographic, racist, or inappropriate. I will not enter other people's private spaces or areas.

  1. Protect Others.

I will protect others by reporting abuse and not forwarding inappropriate materials or communications. I will avoid unacceptable materials and conversations.

  1. Respect Intellectual property.

I will request permission to use copyrighted or otherwise protected materials. I will suitably cite all use of websites, books, media, etc. I will acknowledge all primary sources. I will validate information. I will use and abide by the fair use rules.

  1. Protect Intellectual Property.

I will request to use the software and media others produce. I will purchase, license, and register all software or use available free and open source alternatives rather than pirating software. I will purchase my music and media and refrain from distributing these in a manner that violates their licenses.

Copyright and File Sharing

Students are required to follow all copyright laws around all media including text, images, programs, music, and video. Downloading, sharing, and posting online illegally obtained media is against the Student Computer and Internet Use Policies (Appendix A & B).

Appendix A – JSD Student Policies FOR YOUR INFORMATION – DO NOT RETURN APPENDIX A TO SCHOOL

4.29—COMPUTER USE POLICY

The JSD makes computers and/or computer Internet access available to students, to permit students to perform research and to allow students to learn how to use computer technology. Use of district computers is for educational and/or instructional purposes only. It is the policy of this school district to equip each computer with Internet filtering software designed to prevent users from accessing material that is harmful to minors. For the purposes of this policy “harmful to minors” is defined as any picture, image, graphic image file, or other visual depiction that--

(A) taken as a whole and with respect to minors, appeals to a prurient interest in nudity, sex, or excretion; (B) depicts, describes, or represents, in a patently offensive way with respect to what is suitable for minors, an actual or simulated sexual act or sexual contact, actual or simulated normal or perverted sexual acts, or a lewd exhibition of the genitals; and (C) taken as a whole, lacks serious literary, artistic, political, or scientific value as to minors.

No student will be granted Internet access until and unless a computer-use agreement, signed by both the student and the parent or legal guardian (if the student is under the age of eighteen [18]) is on file. The current version of the computer use agreement is incorporated by reference into board policy and is considered part of the student handbook.

Students are advised that they enjoy no expectation of privacy in any aspect of their computer use, including email, and that monitoring of student computer use is continuous. Students who misuse district-owned computers or Internet access in any way, including using computers except as directed or assigned by staff or teachers, using computers to violate any other policy or contrary to the computer use agreement, attempting to defeat or bypass Internet filtering software, or using the computers to access or create sexually explicit or pornographic text or graphics, will face disciplinary action, as specified in the student handbook** and/or computer use agreement.

*The designated District Technology Administrator or designee may authorize the disabling of the filter to enable access by an adult for bona fide research or other lawful purpose. ** For your student handbook, add progressive discipline – first offense consequence, second offense consequence, etc.

Legal References: 20 USC 6801 et seq. (Children’s Internet Protection Act; PL 106-554) FCC Final Rules 11-125 August 11,2011

20 USC 6777 47 USC 254(h) 47 CFR 520(c)(4) A.C.A. § 6-21-107 A.C.A. § 6-21-111

Date Adopted: July 1, 2006 Last Revised: 06/18/2012

Appendix B – JSD Student Policies FOR YOUR INFORMATION – DO NOT RETURN APPENDIX B TO SCHOOL

4.29F—STUDENT INTERNET USE AGREEMENT

The _ School District agrees to allow the student identified above (“Student”) to use the district’s technology to access the Internet under the following terms and conditions which apply whether the access is through a district or student owned technology device:

1. Conditional Privilege: The Student’s use of the district’s access to the Internet is a privilege conditioned on the Student’s abiding to this agreement. No student may use the district’s access to the Internet whether through a District or student owned technology device unless the Student and his/her parent or guardian have read and signed this agreement.

2. Acceptable Use: The Student agrees that he/she will use the District’s Internet access for educational purposes only. In using the Internet, the Student agrees to obey all federal and state laws and regulations. The Student also agrees to abide by any Internet use rules instituted at the Student’s school or class, whether those rules are written or oral.

3. Penalties for Improper Use: If the Student violates this agreement and misuses the Internet, the Student shall be subject to disciplinary action.

4. “Misuse of the District’s access to the Internet” includes, but is not limited to, the following:

a. using the Internet for other than educational purposes; b. gaining intentional access or maintaining access to materials which are “harmful to minors” as defined by Arkansas law; c. using the Internet for any illegal activity, including computer hacking and copyright or intellectual property law violations; d. making unauthorized copies of computer software; e. accessing “chat lines” unless authorized by the instructor for a class activity directly supervised by a staff member; f. using abusive or profane language in private messages on the system; or using the system to harass, insult, or verbally attack others; g. posting anonymous messages on the system; h. using encryption software; i. wasteful use of limited resources provided by the school including paper; j. causing congestion of the network through lengthy downloads of files; and/or audio and/or video streaming k. vandalizing data of another user; l. obtaining or sending information which could be used to make destructive devices such as guns, weapons, bombs, explosives, or fireworks; m. gaining or attempting to gain unauthorized access to resources or files; n. identifying oneself with another person’s name or password or using an account or password of another user without proper authorization; o. invading the privacy of individuals; p. divulging personally identifying information about himself/herself or anyone else either on the Internet or in an email. Personally identifying information includes full names, address, and phone number. q. using the network for financial or commercial gain without district permission; r. theft or vandalism of data, equipment, or intellectual property; s. attempting to gain access or gaining access to student records, grades, or files; t. introducing a virus to, or otherwise improperly tampering with the system; u. degrading or disrupting equipment or system performance; v. creating a web page or associating a web page with the school or school district without proper authorization; w. providing access to the District’s Internet Access to unauthorized individuals; x. failing to obey school or classroom Internet use rules; or y. taking part in any activity related to Internet use which creates a clear and present danger of the substantial disruption of the orderly operation of the district or any of its schools. z. Installing or downloading software on district computers without prior approval of the technology director or his/her designee.

5. Liability for debts: Students and their cosigners shall be liable for any and all costs (debts) incurred through the student’s use of the computers or access to the Internet including penalties for copyright violations.

6. No Expectation of Privacy: The Student and parent/guardian signing below agree that if the Student uses the Internet through the District’s access, that the Student waives any right to privacy the Student may have for such use. The Student and the parent/guardian agree that the district may monitor the Student’s use of the District’s Internet Access and may also examine all system activities the Student participates in, including but not limited to email, voice, and video transmissions, to ensure proper use of the system. The District may share such transmissions with the Student’s parents/guardians.

7. No Guarantees: The District will make good faith efforts to protect children from improper or harmful matters which may be on the Internet. At the same time, in signing this agreement, the parent and Student recognize that the District makes no guarantees about preventing improper access to such materials on the part of the Student.

8. Signatures: We, the persons who have signed below, have read this agreement and agree to be bound by the terms and conditions of this agreement.

EXPECTATIONS:

Parent Expectations

  1. Remember that while the school system will provide Internet content filtering, there is no substitute for parental supervision when using a computer.
  2. Monitor student use of the Chromebook and Internet at home.
  3. Ensure your child understands and adheres to Chromebook and Internet policies and guidelines set forth in the Chromebook Handbook.
  4. Sign the agreement.
  5. If the device is intentionally damaged, parents will reimburse the school district per school policy for any costs incurred due to misuse, neglect, damage, or loss, including theft, if not otherwise covered by insurance, up to the full replacement cost of the Chromebook
  6. Review JSD’s Chromebook Handbook, Computer Use Policy, Internet Use Policy, and Consequences for Violations of the policies with your child.
  7. Assist your child who is assigned the Chromebook with homework and school assignments. The purpose of the Chromebook Initiative is to help students learn. Student use of the Chromebook for learning is the most important priority of the Chromebook Initiative.
  8. Ensure the return of the Chromebook and all accessories in good working condition at the end of the current school year or before the student withdraws.

Student Expectations I Promise to...

PLEASE COMPLETE THE FOLLOWING DOCUMENTS AND RETURN TO THE SCHOOL OFFICE IN ORDER TO RECEIVE A COMPUTER:

(Chromebook Agreement and Computer Insurance Form)

Chromebook Agreement

By signing this agreement, the student and parent/guardian agree to follow and accept:

Chromebooks that are not returned prior to student departure for the summer or withdrawal from school will cause the school district to charge the student and parent/guardian with the replacement cost of the Chromebook.

Part One Website & Social Media Guidelines

Think before you act because your virtual actions are real and permanent!

Student

Initials

Parent

Initials

Be aware of what you post online. Website and social media venues are very public. What you contribute leaves a digital footprint for all to see. Do not post anything you wouldn’t want friends, enemies, parents, teachers, future colleges, or employers to see.

Follow the school’s code of conduct when writing online. It is acceptable to

disagree with other’s opinions; however, do it in a respectful way. Make

sure that criticism is constructive and not hurtful. What is inappropriate in

the classroom is inappropriate online.

Be safe online. Never give out personal information, including, but not

limited to, last names, phone numbers, addresses, exact birth dates, and

pictures. Do not share your password with anyone besides your teachers

and parents.

Linking to other websites to support your thoughts and ideas is recommended. However, be sure to read and review the entire website prior to linking to ensure that all information is appropriate for a school setting.

Do your own work! Do not use other people’s intellectual property without their permission. Be aware that it is a violation of copyright law to copy and paste other’s thoughts. It is good practice to hyperlink to your sources.

Be aware that pictures may also be protected under copyright laws. Verify that you have permission to use the image or that it is under Creative Commons attribution.

How you represent yourself online is an extension of yourself. Do not misrepresent yourself by using someone else’s identity.

Online work should be well written. Follow writing conventions including proper grammar, capitalization, and punctuation. If you edit someone else’s work, be sure it is in the spirit of improving the writing.

If you run across inappropriate material that makes you feel uncomfortable or is not respectful, tell your teacher right away.

Part Two

Student / Parent Information and Signatures (PLEASE PRINT)

Yes, I have received a copy of the Chromebook Handbook. I understand the program conditions and my responsibilities in using the Chromebook computer and AC Adapter and Case.

Student’s Full Name:__________________________________ Grade: _____________

Student Signature: _________________________________ Date: _____________

Parent’s Name: ____________________________________

Parent Signature: __________________________________ Date: _____________

Parent Email: ______________________________________

Parent’s Best Contact Phone Number: _____________________________