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SSH CENTRE Collaborative Teams FAQs
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Version 2: Last Updated 11.05.23

SSH CENTRE Collaborative Book Chapters FAQs

Strengthening European climate/energy/mobility policy: Governance recommendations from innovative interdisciplinary collaborations

The EU has outlined ambitions to be the first climate-neutral continent, with multiple strategies, initiatives, and directives being developed to support this. The EU Green Deal provides a roadmap for achieving the EU’s climate-neutrality ambition, outlining priority areas of action, including climate, energy and mobility. Both innovation and achieving a just transition underpin the roadmap.

If you have any general enquiries about the collaborative book chapters please contact Ami Crowther (ami.crowther@aru.ac.uk)

Contents

1. Interdisciplinary Group Logistics        2

2. Funding        3

3. Ethics and Research        4

4. Chapter Content        4

5. The Review Process        5

6. Publication Details        6

7. Communication between Collaborative Teams and Editors        6

8. Dissemination Activities        6

Table 1: Indicative Timeline

Dates

Applications are open

Until 4th June 2023

Successful collaborative teams informed

End June 2023

Online Symposium

10th October 2023

First draft chapter due to editors (also deadline for expenses submissions)

31st January 2024

Review comments (alongside accompanying editorial guidance) sent to authors

23rd February 2024

Revised chapter due to editors

22rd March 2024

Review comments sent to authors

19th April 2024

Final Manuscript due to editors (also deadline for any possible open data that may have been collected)

10th May 2024

Manuscript submitted to publishers

31st May 2024

Open access books published online

September 2024

1. Interdisciplinary Group Logistics

  1. What is SSH and STEM?

SSH: Social Sciences and Humanities (e.g. Human Geography, Sociology, Anthropology, Psychology, History, Philosophy, Ethics, etc.)

STEM: Science, Technology, Engineering and Mathematics (e.g. Life Sciences, Physical Sciences, Engineering, Mathematics, Computer Science, Health Sciences, etc.)

  1. How many people must be in each group?

Each interdisciplinary group is to be made up of a minimum of 4 researchers, with at least 2 SSH researchers and at least 2 STEM researchers. There is no limit to the number of individuals within a collaborative group.

  1. What is considered an interdisciplinary collaborative team?

Interdisciplinary collaborative teams are those which meet the criteria of having at least 2 SSH researchers and at least 2 STEM researchers. The classification of individual researchers as SSH or STEM is up to the individual, but there are expectations that certain subjects/areas of research fall into particular disciplines.

  1. What is considered a ‘new collaboration between SSH and STEM researchers’?

For the purpose of this funding opportunity, a ‘new collaboration’ is understood as the SSH and STEM researchers within the team having not published together before. Individuals from the same field (i.e. the two SSH researchers) may have published together before.

  1. What is a ‘lead applicant’?

A lead applicant is the individual responsible for submitting the application - they must be an academic researcher with a current contract of employment (which extends to at least September 2024) at an institution within the EU or associated countries.

Lead applicants should have the prior support of their Department/School/Institute/Centre in delivering the proposal, and associated work, and the proposal should be signed by the Head of Department (or equivalent) to indicate this. All monies are to be transferred to the lead applicant’s institution, with monies then distributed by this institution to other team members as needed. Lead applicants must submit all original receipts for expenses incurred to the relevant editorial team by 31st January 2024 (when the first draft of the recommendation chapter will be submitted).

  1. What does ‘joint corresponding author’ mean?

To facilitate an equal partnership between SSH and STEM fields, each collaborative team will have 2 joint corresponding authors - one from SSH and one from STEM. The status of joint corresponding author intends to support (and signifies) the even distribution of tasks and responsibilities between fields.

  1. Can PhD Researchers be the lead applicant or a member of the collaborative team?

PhD Researchers are welcome to apply and participate in the call in the same way as researchers at other stages of their career. As such, PhD researchers can be the lead applicant (but the same provision of having a contracted position until September 2024 stands).

2. Funding

  1. How much funding is available?

The maximum that will be awarded per application is €7,500, however teams should not feel obliged to try to meet this limit as any funds left over may be used for related activities (such as bringing collaborative teams together to launch the books).

  1. How is payment provided?

The editorial leads for each book (Climate: Basque Centre for Climate Change, Energy: Anglia Ruskin University, and Mobility: Vrije Universiteit Brussel) are responsible for transferring funding to the lead applicant’s institution. The lead applicant’s institution must arrange for distribution amongst other team members, as needed.

All monies will be reimbursed, not paid upfront, as such please keep receipts associated with any eligible costs. Lead applicants must submit copies of all original receipts for expenses incurred to the relevant editorial team by 31st January 2024 (when the first draft of the recommendation chapter will be submitted).

In order to claim costs, lead applicants are to submit a summary of their cost breakdown, and scans of all their receipts or other confirmation of payment. 

  1. What is eligible for funding/how can funding be used?

The funding available through the SSH CENTRE project is intended to enable collaborative working through e.g. author meetings. Travel, subsistence and event hosting costs are deemed to be eligible, whereas salaries and equipment are ineligible for instance.

The funding cannot be used to cover personnel costs of the 4 core collaborative team members, however can be used to pay for a service provided by someone else (e.g. facilitator, research assistant).

Please be as clear and transparent as possible in your application when outlining how the funding will be used. We expect applicants to include a breakdown of their costs, in their application’s budget file, which the SSH CENTRE partners will check and (if successful) subsequently approve.

  1. When actually doing the work, Is it possible to claim more money than was stated in the application’s budget?

No, the figure you provide in your application budget will be the maximum that you will be permitted to claim, if successful. It is also important to remember that the application evaluation criteria includes value for money considerations.

  1. When will payment occur?

Monies will be reimbursed to the lead applicant’s organisation and distributed accordingly amongst other members within the collaborative team. 75% will be reimbursed after the first submission, with the final 25% being reimbursed upon finalisation of the chapter manuscript.  Based upon the indicative timelines, this means 75% would be paid in January 2024 and the final 25% in May 2024.

3. Ethics and Research

  1. What is the ethics procedure?

Each collaborative team is responsible for obtaining ethical approval from their own institution. If there are likely to be any ethical issues, please inform the editorial team when applying.

As part of the SSH CENTRE’s commitment to Open Science, appropriate data from the collaborative projects will be made available on the SSH CENTRE’s open data repository, and as such needs to be included within each collaborative team’s ethics applications. Appropriate permissions will need to be obtained from any participants for their data to be shared on this open data repository.  

By uploading the data to the online repository, we will be able to cite the DOI(s) of the relevant data in the respective chapters.

  1. How will data from the collaborative projects be used?

Insights from the collaborative projects will provide the basis for the open-access book chapter written by the collaborative team. The SSH CENTRE project also has commitments to Open Science, so there is the intention to upload appropriate and anonymised data from the experiments to the project’s open-access online data repository. Anonymised data will be sent over to the editorial team by 31st May 2024 at the latest, further details (e.g. format and file type) will be confirmed nearer the time.

  1. What is the online data repository?

The SSH CENTRE’s online repository is hosted on Zenodo and will include data and documents related to the project. The SSH CENTRE project partners, not the collaborative teams, will upload and manage the data on the repository.

4. Chapter Content

  1. What should be included in the chapter?

The book editors will produce a ‘Guidelines for Authors’ document, which will set out in detail expectations for manuscript preparation and submission. There will also be the opportunity to discuss the chapter content and clarify any queries during the online symposium on 10th October 2023.

The main focus of the chapter should be detailing and substantiating the policy recommendation, as part of therefore outlining the evidence collected to support the recommendation (which will likely be the title of the chapter itself).

  1. Who is the intended audience of the book?

The intended audience of the book are researchers and policymakers interested in the EU Green Deal, and more specifically how this relates to climate, energy and mobility strategies within this policy programme.

The policy recommendations will also be submitted to the European Commission's Directorate-General for Research and Innovation (DG RTD), as part of the SSH CENTRE's remit to provide interdisciplinary policy advice to the European Commission. As such, the recommendations will be sent to policy officers who manage the relevant EU Green Deal policy portfolios. Other Directorate-Generals have also shown interest in the SSH CENTRE’s advice, including e.g. DG for Energy, DG for Climate Action and DG for Mobility and Transport.

  1. What is the word count for the chapter?

Each chapter is to be 3,000 words, with the reference list being included within the word count.

  1. Can figures be included?

The use of figures to support the arguments being made is welcomed, but please note that figures will contribute as words in the word count, i.e. you cannot include a full page figure and have a manuscript which is 3,000 words in length. Further details to follow in our Guidelines for Authors.

  1. Is there a template/example for the chapter structure?

There won’t be an example chapter. Indeed, we want to remain as open as we can to different writing styles and collaborative conventions. However, the ‘Guidelines for Authors’ document will set out key components to include within the chapter and recommended sections.

  1. How should the policy recommendation be presented?

There is flexibility in how you structure your chapter, but be mindful that the focus of the chapter is on presenting the recommendations and outlining the evidence which supports this. To help make the recommendations stand out, each chapter’s title will be the recommendation.

5. The Review Process

Table 2: Indicative timeline for writing-up chapters

Dates

First draft chapter due to editors (also deadline for expenses submissions)

31st January 2024

Review comments (alongside accompanying editorial guidance) sent to authors

23rd February 2024

Revised chapter due to editors

22rd March 2024

Review comments sent to authors

19th April 2024

Final Manuscript due to editors (also deadline for any possible open data that may have been collected)

10th May 2024

Manuscript submitted to publishers

31st May 2024

Open access books published online

September 2024

  1. When are drafts required?

A complete first draft is due in January 2024, with the final manuscript submitted in early May 2024.  

  1. What is the review process? When is feedback provided?

Table 2 outlines the key deadlines associated with the writing-up process. There are to be 2 rounds of reviews to support the development of each chapter. Reviews will be undertaken by the editorial team of each of the three books. Additional formative feedback will be provided through the virtual symposium, too.

  1. When are reviewers allocated?

The reviewers will include (but not be limited to) members of the editorial team. Reviewers will be formally allocated upon the submission of the first chapter drafts in January 2024. It is likely that there will be an initial formative allocation of reviewers (based upon their expertise) after reviewing the applications.

  1. How long do we have to respond to reviewer comments?

As outlined in Table 2 above, the intention is to provide a minimum of 3 weeks to act upon the review comments. However, if revised chapters could be submitted to editors as soon as possible that would be much appreciated.

6. Publication Details

  1. When is the book being submitted? Who is the book submitted to?

The book is being published as an open access Palgrave Pivot book. It is being sent to the publishers at the end of May 2024.

  1. How long from submission to publication?

It is hoped that the book will be published at the end of September 2024 after being sent to the publisher in May 2024, so a period of 4 months between submission and publication.

7. Communication between Collaborative Teams and Editors

  1. Are there any expected communication practices?

There is the commitment to periodic check-ins between the editorial team of each book and the collaborative teams, this may be through an online call, an email or completing a short online survey.

8. Dissemination and SSH CENTRE Research Activities

  1. How will the collaborative team’s work be promoted and disseminated?

All successfully awarded collaborative teams will be invited to produce a 1-3 minute video discussing their recommendation, for use on the SSH CENTRE website. These videos will be recorded when collaborative teams are finalising their manuscript (i.e. March-May 2024) to support the dissemination activities related to the open access books. As such, these videos may be used in SSH CENTRE publicity and reporting materials.

  1. What is the focus of the interviews with the SSH CENTRE partners?

All successful groups may be asked to participate in 2 group interviews (one before and one after the collaborative intervention) to support the ongoing internal evaluation of the SSH CENTRE project. Anonymised data from these interviews will be uploaded onto the SSH CENTRE’s online open data repository.