FLASHPOINT ARTISTS INITIATIVE, INC.

BOARD OF DIRECTORS MEETING

Date: Mar 21, 2020

AGENDA/Minutes

“The mission of Flashpoint Artists Initiative is to encourage growth & development of a community that promotes artistic creativity and freedom of expression.”

Meeting Location: remote access

Meeting Time:  10:00 a.m.

Meeting called to order at 10:40 AM.

  1. TAKE ROLL
  1. Board members present: (Amariah, Luis, Chandini, Alyson, Dale)
  2. Officers present:__√_ (President – Alyson), _√__(Vice-President –Chandini), ___(Treasurer –), __√_(Secretary - Dale Lyles), __√__ David Stabler (Parliamentarian)
  3. Community members present: Cat McEarchern (EC), Daniel Draven (EC), Shelli Blackton (Comms Committee), Heather Jensen (EC), David Wilmot
  1. APPROVAL OF PAST MINUTES
  1. Approved unanimously
  1. RECORD OF BUSINESS TAKEN IN SESSION BY BOARD SINCE LAST MEETING
  1. Vote to meet remotely during COVID-19 pandemic
  1. OLD BUSINESS
  1. President’s Report (Alyson)
  1. Thank you for your productivity and respectfulness and doing stuff.
  2. Thanks to EC for the thorough update
  1. Action Items from last month’s BOD Meeting (Date of Last Meeting)
  1. Look into Adobe Pro cancellation (CHANDINI)
  1. Red sending email to Lizz
  2. Dale with Mary [PDF editing/contract]
  3. Chandini to Comms
  4. Discussed keeping until we’re sure it’s not useful
  1. Home Committee Chair (DALE)
  1. No applicants
  2. Keep it open for now
  1. Storage keys from Ryan (LUIS)
  2. Contact Baroque & Bourgeoisie for presentation (DALE)
  1. Touch base with them again
  1. Post bylaw revisions on FAI (DALE)
  1. To comms committee (CHANDINI)
  1. Narrative Annual Report (DALE)
  1. Bullet list of major actions/decisions
  1. [Executive Committee: Personnel]
  2. State nonprofit registration
  1. 501(c)3
  1. Jacob’s email
  1. Questions about Jacob’s contract?
  2. Introductory call with new board
  1. Committee Updates
  1. Public Works Committee (LUIS )
  1. Got in touch with Cat, Brian, but Covid-19 intervened
  2. Will schedule remote meeting
  1. Event Committee (ALYSON)
  1. EC met last weekend
  2. 3 ticket tiers
  3. Working on budget
  4. Burn policies/practices for Covid-19 contingency
  5. Policy statements for community
  6. Holding off on paying fees/costs
  7. A few items away from having the proposal prepared
  8. Special Alchemist to announce
  9. No info from city on medical requirements/costs
  10. Theme, ticket sales/cap ready
  1. Communications Committee (CHANDINI)
  1. Shelli: Ghini stepping down; recommending Adrian Price to take over
  1. Home Committee (DALE)
  1. Charter written
  2. No applicants for the chair
  1. Conduct Committee (CHANDINI)
  1. Last week, emailed Jacob to set up meeting; Covid-19
  2. Going to try for remote meeting this week
  3. Hopefully done by end of next week
  1. NEW BUSINESS
  1. Covid-19
  1. Art fundraiser contingencies
  1. Chas’s email on the fundraiser date/location
  2. In person best, but online possible
  3. Update FB to keep the hippies informed
  1. Org contingencies
  1. Remote meetings
  2. Statement: Keeping eye on situation; CIVIC RESPONSIBILITY; making contingency plans
  1. Treasurer’s Report (Feb)
  1. Org: $57,974                            
  2. Alchemy Event: $4,949        
  3. Euphoria Event:   $5,000
  4. Art Fundraiser Event:   $2,000
  5. PWC:   $2,000
  6. Money Market (Op Reserves): 85,003
  7. Available Credit Line: $5,000
  1. Public Comment
  1. VOTES
  1. Minutes approved: tabled pending treasurer’s report
  2. Bylaw changes
  1. PASSED (4 yeas)
  1. Treasurer: Chad Jones approved unanimously
  2. Voted to subscribe to Zoom as a remote platform
  3. Exec session 11:16–11:40
  1. ACTION ITEMS
  1. Look at 501(c)3 maintenance requirements [DALE]
  2. Introductory call with Jacob [ALYSON]
  3. Home Committee charter for review [DALE]
  4. Org statement on Covid-19 [DALE]
  5. State nonprofit filing [CHANDINI]
  6. Pass keys to org mailbox to Chad [ALYSON]
  7. Change bank signatories [ALYSON]
  8. Keys to storage [LUIS]
  9. Updating storage access list [ALYSON]
  10. Zoom subscription [CHANDINI]
  1. ADJOURN
  1. Motion to Adjourn: 11:16
  2. Second:
  3. Vote:
  4. Time: