Hamilton Elementary PTO
Executive Board Meeting Minutes
August 13, 2024
11:30 Executive Board Meeting Call to Order and President’s Report – Charlotte
11:40 Secretary Report – Susan
11:50 Treasurer Report – Julie
12:00 Communications Report – Lauren + Kari
12:10 Major Fundraising Report – Alexis + Maritza
12:20 Minor Fundraising Report – Heather + Ashley
12:30 VIPS Report – Bethany + Erica
12:40 Cultural Arts Report – Cecilia
12:50 Membership – Amy
1:00 Miscellaneous Business
1:20 Adjourn
Hamilton Elementary PTO
General Meeting Minutes
September 13, 2024
Introduction of the Board
Request to include the link to the PTO app in the newsletter
Fundraiser – Color Run was extremely successful. Raised $62,950. In the first 4 days of the fundraiser were hit $40K.
Spirit wear has been posted for sale with new t-shirt designs and will close soon.
Mosaic Church – adopted the school last year. They are partnering more as volunteers to assist with events.
Color Run – parents are invited, and the kids get to keep the shirts. Volunteer opportunities day of, especially after the run. Kids will get popsicles at the end. There will be a Dunk tank at the student pep rally to celebrate the fundraiser.
Membership – incentive with kids where class in each grade with most PTO memberships will get a pizza party.
Hamilton Elementary PTO
Board Meeting Minutes
September 13, 2024
Mother/Son Event 11/17
Whoville – 12/13, food trucks in the back and inflatables, spotlights, maybe a ferris wheel?
Daddy/Daughter dance – 2/1
5th grade day – 5/22
Mother/Son – when changed to spring money wise was not a huge change. Just don’t schedule during a Texans game. Cutting ties with Jeremiah’s.
Opening membership before Meet the Teacher helped the numbers.
Sage
The Student Council has been raising money for things around the school. Including mats and things in the atrium. They are now saving up for new basketball goals. They have asked to see if we can split the cost with them. Half of the cost is about $7K. The proposition was brought to a vote and the Board unanimously agreed to pay for half of the cost of the basketball goals.
There has been a change in the master schedule. The first-grade class is small this year and we lost one First grade teacher. Ms. Richards will be moving to Special Ed.
Financials –
We will get the fundraiser money 1 week after it is over.
$62,950 is our cut. We gave them a $1K deposit and the 15% went to them.
August was slow with the start of the school year.
Luncheon for teachers was paid for.
There are more membership deposits.
Purchasing
Try to order items within 30 days of the event so that they can be returned if necessary
Spirit shop – preorder for PK through 1
Major Fundraising
We will be doing the color run 4 times. 9, 10, 1:45 and 2:45
2 Board members at the prepaid bottle station
1 Board member at each color station
Popsicles and bags for the shirts
Cross country runners will be there to volunteer.
Dunk tank – Sky High for $400
Will need dads to set up tents on Monday afternoon for the run
Minor Fundraising
Businesses need to be on the approved vendor list. Can’t use for spirit night if not on the list.
Fundraiser blankets – maybe for Christmas. Post an online order form for everyone to order and then will be purchased together. $16 per blanket for a 14 day print.
Discussed box tops and Kroger rewards.
Membership
Fall spirit wear order form will be posted on Monday.
There will be an option to ship to home or school.
VIPS
Homeroom parents have been chosen.
They have been given a checklist and deadlines.
Created Groupme for HR parents.
Utilize Dashboard volunteers – especially for those not on social media; using volunteers who have expressed an interest in volunteering.
Communication
Upgrading the site. Rotating social media posts. Engagements posts.
Monday post about Lions in the Wild. What are kids doing on the weekends.
Spirit Night pictures
Able to schedule the posts ahead of time.
Lions Loop – released on Second Tuesday of each month. Schedule posts ahead of time.
It can be scheduled to be posted when people are most active on the site using analytics.
Cultural Arts
November 18, Day of Drumming
Have first semester dates from administration to schedule activities.
$2500 for Day of Drumming
Might be able to get Mad Scientist people ot come
Nanna Puddin will be in February
Orbit?
Hamilton Elementary PTO
General Meeting Minutes
October 11, 2024
Principal’s Report
Great first 9 weeks
Boy Scout Eagle Project in the atrium. Bench is being built.
Garden club has started for grades K-1
Library –we have a full-time para for the library. So, our library will never
be closed.
Committee Updates
Mother/Son night is 11/17
Holiday party committee. Parties will be on the last day of school
before the winter break.
Day of drumming—drums with different rhythm, beats, etc.
Volunteer Needs
Great response to sign-ups
Science demos
Garden—plants watered weekly
Mother/son volunteer email will go out in about a week. Tickets for
the event. Photobooth, DJ, Sunday afternoon 2-5 with a Spirit Night
after.
This and That
Spirit wear has arrived and will be delivered. Open to ideas for shirts
for next year.
Lions Loop – previous newsletters are linked on the site
5th Grade Marcos. Mrs. Herring’s class won. $447.
Chickfila $615.45
Hamilton Elementary PTO
Board Meeting Minutes
October 11, 2024
President’s Report and Financials
Fundraiser -- $79K brought in overall. Paid Boosterthon 15%, about
$12K
68 new families signed up in September for PTO
Low overall compared to last year in terms of membership dues
First spirit shop – raised $4K
We are over on operating supplies. Purchased PA system and
stamps at Costco.
5 th grade paw prints – 49 sold in September
Day of Drumming -- $2500
Hospitality – cheesecakes
School organized hospitality -- $1500
There are some outstanding checks.
Jumping Fiesta
Requests from school for transportation for field trips. This year it is
$12k. Last year it was $7k. 4 th grade to Minute Maid is $1100.
Volleyball equipment for gym is $1297
Principal’s Report
Headphones for talking to computers. Need 5 per classroom for 3-5
grade. Total of 186 at $20 each
Laptop charging carts for 4 th grade. 9 carts at $250 each for
$2240.91
Field trips – transportation. 5 th grade is not going to Galveston again
this year.
Kindergarten teachers – Big books for $279
Volleyball equipment
Substitutes – District used to give budget, now no budget for
substitutes for teachers going to leadership class. 6 teachers are
going. Can we use the consultant budget to pay for subs? $12k was
set aside for consultant/Staff development. Will use $4K to pay for
the subs.
Transportation – PTO will pay for up to $7k
Decodable books is approved
Volleyball – poles will be installed, $1300 for system – approved
PTO will research carts to see if they can find cheaper shipping
Headphones – would be $3720. Looking into cheaper pricing or bulk
pricing.
Purchasing
Google form for purchase requests will be emailed to Board.
Next Spirit shop. Pep rally will be during STARR. Open it up online.
It will show if items are available. After orders, can then do in person.
Will help to alleviate the craziness at lunches.
Pep rally on 3/28
Holiday spirit store idea. Personalized items for parents to purchase?
Family Night?
Online—be able to possibly restock.
Major Fundraising
Signed contract for next year with Boosterthon. It will be a week later
than this year.
Color will be ordered in the summer. Work out kinks with the bottles.
Parents are excited about how much we raised.
Donate sunglasses for color run.
Spirit store with bandanas, socks, tutus.
Bottles—next year separate them by grade level to make it easier to
hand out.
Spring—thinking of doing a casino night
Parents are looking for something to support the school. Do a K2
parent night out at the same time.
Cultural Arts
Day of Drumming--confirmed
Orbit—almost confirmed
Crocodile—almost confirmed
Dennis Lee--almost confirmed
Minor Fundraising
Marcos $447. Herring’s class won
Chickfila $615.45
Announcing what was raised on a social media post.
Next Thursday Chickfila
Marcos –decorate boxes in PE
Vendor Requests—must be on the list and vendor letter attached.
Fundraiser blankets
Membership
Fall sale made $4212.71
Total together with presales from Spring is $8946
Membership is lower than last year
Usually push with popcorn party. Should we do one right now?
Already would have signed up, so may not be worth it.
Communication
Lions loop pictures and information
Long version of what is going on
Shared drive for pictures
Can schedule posts
Secretary
September minutes passed around and approved
VIPS
Holiday party—planning deadline today for preliminary plans
Gingerbread/Frosty theme
HR parent Groupme is great
HR parents have sent out letters to parents.
Volunteer of the month
Approved vendors to have at events. Provide to all chairs of events.
Father/daughter—vendors that can come on campus and off campus
Miscellaneous
Sound system Upgrade
Veterans Day – Stephanie Garcia, Tami Sheppard and Robin Nichols
Mother/ Son – Camo and Neon. Obstacle Course. Charge $5
Hamilton Elementary PTO General Meeting Minutes November 8, 2024
No Principal’s Report as Principal is at Veteran’s Day Ceremony
Committee Updates Mother/Son night is 11/17. Tickets will go on sale today on the PTO website. They will be $5 per family. Dress in camo. There will be a nerf battle, inflatable obstacle course, DJ and photo booth. Still considering whether there will be a Sign up for volunteers. 11/13 – Kindergarten and 5th grade group pictures for the yearbook. Spirit Nights have been a huge success. 11/18 is Day of Drumming
Hospitality – Sweet and salty spooky spa theme for October. Volunteer donations made it successful. Elf Shop – setting up prior to Thanksgiving. Information will be sent home soon. There will be envelopes sent home to designate who the child is shopping for. There will not be a view only day. There will be social media viewing of items. Teachers are currently signing up for times. Homeroom parents will send out a sign up to volunteers. Then individuals who expressed interest in Elf Shop. Then it will be posted on social media.
Whoville – 12/13. Need volunteers. Need volunteers for picture retakes The 5th Grade memory book reminders for pictures have been going out.
Marcos – October class winner was Prejean. Spirit blankets have been posted and orders are coming in. Blanket options are parent pick up so it doesn’t have to go home with the student if you intend for it to be a gift. Lion Spirit Shop –linking products on the website like extra t-shirts. Do not have to be a PTO member to purchase. Ticket sales for mother/son to keep it streamlined on the website. Lions Loop—Second Tuesday of every month. Provides information and showcasing volunteers. Survey – want to hear from parents and volunteers about changes and suggestions. Whoville—there is a Groupme for committee heads
Hamilton Elementary PTO Board Meeting Minutes December 13, 2024
Board Members: Present: Charlotte Sneed, Bethany McCabe, Ashley Crumpler, Kari Kirkpatrick, Julie Schopper, Lauren Fernandez, Ashley Parsons, Susan Knight, Amy Loynes, Cecilia Ferron, Maritza Zuniga, Alexis Ceasar-White Absent: Heather McDermott, Erika Hancock Others Present:
Sage Papaioannou President’s Report Main Event was booked. Went with Urban Air and it will be set up as a private party. In lieu of a food package, students will come back to school and will order pizza.
Memory book – because there are more students this year and will need more pages, opting to have it spiral bound to accommodate the extra pages. 5 th grade t-shirts – Nataly Armour. Extra cost last year for shirts because there was printing on the back. Need to reduce cost and do front graphics only. Name search with all student’s names was on the back, if still want to do that maybe have it in the memory book instead. Looking into doing a fundraiser to help pay for 5th Grade activities Principal’s Report The cafeteria manager is retiring after 30 years. Switching tacky sweater day to Tuesday so that everyone can dress in purple (her favorite color) on Wednesday. There will be a parade through the school in her honor. She will be awarded a golden spatula. The kids will sing during lunch.
Financials November was slow 4 new families joined the PTO Chick-fil-a - $615 Marcos -- $614 Blankets -- $909 $150 for Membership toolkit Spent money on tablecloths for Elf shop Elf Shop – Made $3800, picked a higher percentage return this year. Had about $22K in sales. Whoville -- $5640 in ticket sales as of today. Purchasing Store lists so that volunteers know what stores to go to that we have relationships with, and they are aware of tax documents Arnie’s—have good items and can do tax exempt Sam’s—have more junk food type items than Costco Cash – can leave in school safe after Whoville. Just credit card after 7:30 All holiday party stuƯ is coming in. Labels for blankets
Major Fundraising Venus for Spring fundraiser. They are expensive. The price is better if it is on a Thursday or Sunday. Planning for April. Option of Enchanted Ballroom on Holy Thursday Gambling tables. Live auction with big ticket items like sports tix, concerts, Airbnb, baskets. Want to have alcohol. Next year look to switch this one to the Fall. Spring events are popular. Maybe have it in February. Casino Night and coordinate with K2 for childcare. Kids take over auction will be in the Spring.
Cultural Arts Nana Puddin’ – 1/27, there will be 2 shows Day of Drumming 2/21 – 4 shows of Mad Science. School assemblies, Up and Away and Forces of Air where they make Hovercrafts. $1680 for 4 shows that would be at 9:40, 10:40, 11:40 and 3:00. This would not include PK, Kinder and 1st 5/7—Crocodile Encounter – would need $300 more in the budget. Board voted to approve the extra money to the budget. Discussed reaching out to Howdy from the Rodeo. Minor Fundraising Blanket – next Wednesday 5-6 for pick up Kendra night online and in store Crust Pizza—next Thursday Membership
Hospitality—teachers loved the wrapping paper Communication Flyers of items sent out Secretary November minutes passed around and approved VIPS Holiday parties—sorting items next week 3 volunteers per class There will be a Read aloud to start oƯ the parties Homeroom parents sending pics to class of the teacher gift Miscellaneous Elf Shop—Discussed putting money towards the decorations that were bought for the Elf Shop by the lead with her own money. Meeting adjourned at 12:08 pm.
Hamilton Elementary PTO General Meeting Minutes January 10, 2025
JANUARY HAPPENINGS: 1/10: CLASS PICTURE DAY & 3RD GRADE GARDEN DAY 1/15: WATCH DOG DAD TRAINING 1/16: CHICK FIL A SPIRIT NIGHT 1/20: NO SCHOOL 1/29: MARCO'S SPIRIT NIGHT FEBRUARY HAPPENINGS: 2/1: FATHER/DAUGHTER DANCE 2/3-100TH DAY OF SCHOOL 2/7- KISS LUNCHES (PK, K, 3RD) 2/10- FEEL THE LOVE WEEK 2/13- PTO MTG 2/13- CHICK-FIL-A SPIRIT NIGHT 2/4- NO SCHOOL 2/17- NO SCHOOL 2/21 - KISS LUNCHES (1ST, 4TH) 2/25-SCIENCE FAIR 2/26 - MARCOS SPIRIT NIGHT (1ST) 2/28- KISS LUNCHES (2ND, 5TH) 2/28-GO TEXAN DAY 2/28- STAFF CHILI COOK-OFF Garden Really going well. Discussion or what we can do to continually improve the garden. Comments as to how good other school’s gardens look. Maybe switch the bluebonnet garden. Cut trees back so not so much shade. Maintenance for the garden. Posting pictures from garden days to share with parents. Angie Reynolds has a list of students on the no pictures list. Teachers should also know which kids cannot have their picture taken.
Committee Updates Watchdog training date is changed to the 15th . The Hospitality Committee will be treating the staff to a New Year's Luncheon on January 14th. Marcos spirit night this month will be for 2nd grade. Father/Daughter dance—Tamara Freeman, the Father/Daughter Dance Committee Chair has planned an exciting Alice in Wonderland themed event on February 1st!! There will be a balloon lady, DJ. Ice cream truck last year took too long. Brainstorming other ideas. Dentist in the area has an ice cream truck that he will take to events for free. Decoration ideas. Popcorn bar or candy bar with cotton candy. Snocone lady from 5th grade paw print reveals also does popcorn as well. Unicorn popcorn. Volunteers and donations will be needed so stay alert for those signup genius links to come soon as well as all the details for the event! Need volunteers for PBIS winter carnival. A volunteer signup genius for the PBIS Winter Carnival will be coming out soon to sign up to help during this school led event. Spring fundraiser will be in April. Be on the lookout for Shoutouts for the Memory book to go on sale in the upcoming weeks! Also please remember to submit 5th Grade memory book pics to Meg Hackney the 5th Grade Memory Book Lead. It's never too late to log into your PTO website account and find the "Volunteer Opportunities" form where you can check the box for different events to receive more info when the time comes. You don't want to miss out! Unfortunately, the Mother/Son event was cancelled due to weather back in November and the new date will be announced soon! Mother/son event rescheduled and date will be locked down today. Our students enjoyed their Holiday Parties on Friday, December 20th. This is a huge event that takes an immense amount of planning. Thank you to our Holiday Party Leads Amber Simpson and Lindsey Parks for all your hard work and to the volunteers who helped during the parties. Whoville was a HUGE success despite the weather. Thank you to Alexis Ceasar White and each and every volunteer who made it possible! Our Spring Major Fundraiser will take place in April and we are so excited to share what we have been planning! These Cultural Arts Events have been scheduled for the Spring: Dennis Lee and Nana Puddin' on January 27th, a Mad Scientist on February 21st, and a Crocodile Experience on May 7th. Thank you to Cecilia Ferron for getting these planned for our students! PTO Lions Loop is sent via email each month. Check out what we've been doing and what to look forward to! Visit the PTO website frequently as it is evolving and growing daily with new info! Our social media pages are full of reminders and cute pictures so be sure to follow PTO on Facebook and Instagram so you don't miss a thing! (Each grade has its own Facebook page as well)
Hamilton Elementary PTO
General Meeting Minutes
February 13, 2025
FEBRUARY:
2/13- CHICK-FIL-A SPIRIT NIGHT
2/4- NO SCHOOL
2/17- NO SCHOOL
2/19 3-5 MATH BENCHMARK
2/21 - KISS LUNCHES (1ST, 4TH)
2/25-SCIENCE FAIR
2/26 - MARCOS SPIRIT NIGHT (1ST)
2/28- KISS LUNCHES (2ND, 5TH)
2/28-GO TEXAN DAY
2/28- STAFF CHILI COOK-OFF
MARCH:
¾ FIELD DAY (3-5)
3/5 FIELD DAY (PK, K, 1-2)
3/7 PTO MEETING 7 PK ALPHABET PARADE
3/8-16 SPRING BREAK
3/20 SPIRIT SHOP 7 CHICKFILA SPIRIT NIGHT
3/21 PEP RALLY 7 2ND GRADE GARDEN DAY
3/25 SPRING PICTURES
3/26 MARCOS SPIRIT NIGHT 1ST GRADE
3/29 CFISD FUN RUN
COMMITTEE UPDATES
The Hospitality Committee treated the staff to a Chick-fil-a lunch on January 14th. Teachers loved the luncheon. The hot plates kept the food warm throughout all the lunches.
February Hospitality treat was sponsored by multiple local businesses. Each staff will be gifted with a colorful selection of markers and pens.
Mother/son event has been rescheduled to March 2nd. Tickets will be available to purchase on the PTO website. No need to repurchase if purchased before.
VOLUNTEERS AND NEEDS
Spirit shop will be held on March 20th during lunches. A sign up for volunteers will be coming out.
Shoutouts for 5th grade memory book will go on sale February 18 Board positions and committee chairperson open positions will be listed on all PTO platforms soon.
Field day volunteer sign ups will be sent out for both days.
THIS AND THAT
Father/Daughter dance was a success with a total of 503 tickets sold Students experienced the one and only Nana Puddin on January 27th. Some new cultural arts events coming this year is the Mad Scientist on February 21 and a Crocodile experience on May 7.
Our Spring Fundraiser, Neon Nights, will be held on April 11 at Lindsay Lakes. This ticketed event will be Hamilton’s first ever Parents Night of Giving. There will be both a live and silent auction, DJ, food and more. Creating committees to help with everything. Additional details are coming soon.
Minor Fundraising has arranged a Crust Pizza night on March 2nd to coordinate with Mother/son.
Gong Cha Tea spirit night on March 5 to raise funds for the 5th grade activities.
Learning Express all day on April 15th. Must mention Hamilton Elementary to receive credit. Online shopping for instore pick up is available by using code SPIRIT DAY
Hamilton Elementary PTO
Board Meeting Minutes
February 13, 2025
Board Members:
Present: Charlotte Sneed, Bethany McCabe, Ashley Crumpler, Kari Kirkpatrick, Julie Schopper, Ashley Parsons, Susan Knight, Maritza Zuniga, Alexis Ceasar White
Absent: Amy Loynes, Lauren Fernandez, Cecilia Ferron, Heather McDermott, Erika Hancock
Others Present: Sage Papaioannou
President’s Report
Karen Lowery – finished for the year. Surprise visit for the 5th graders. Will ask the cost, but think it’s included.
Shout outs –ask Meg when she wants shout outs to end
Board – Leads and chairpersons. Voting process and following the bylaws. Nomination committee. 2 year terms, can be reelected. Open positions and chairpersons. 5th grade activity positions.
Discussion of committee chairs reporting to VP of Committee Management. Then there is a connection to the Board. Liaison between Board and Committees. Provide Committee leads with folder and job description. Set aside a day in August to plan with board members and leads. Coordinate with Committees and brings back to Board. Folder with all expectations and who to reach out to with questions.
Vote was taken regarding adding VP of Committee Management. All in favor of adding the position into the by laws.
Yearbook person taken out of the by laws.
Nominating committee—Board member, Sage, President and Staff Member Chair leads will all be posted.
Positions posted in March.
Nominating committee formed and all votes in place by April meeting. New members at May meeting.
Principal’s Report
Nothing at this time
Financials
1 new family joined the PTO
Crust pizza--$121 in January
Kroger -- $203 January
$20 in corporate matching
Daddy/Daughter – $6200
$300 for croc charms
$850 membership toolkit
$200 – 1099 filings/sales tax
Storage bins
$1200 in donations for Hospitality
Basketball donations
Transfer CD money -- $300
Spring fundraiser
5th grade day
Purchasing
Online spirit shop March 3-9 with big items, tutus, water bottle stickers, shirts
Sign up for week after Spring Break to help package Spirit shop orders 3/20 spirit shop during lunch. Wristbands, tattoos, pom poms, beads. PK-1 will have an order form. 2-5 during lunch. Have 2 lines to make the process smoother and faster.
Changing prices as needed because prices to purchase the items has gone up. Can reorder most things in between online and in person.
8 adults per lunch for sign up
Major Fundraising
Parent night of giving. On a Friday night
$10K -- $10174.50. Includes food, dj, linens, police, bar set up. Does not include alcohol or a bartender. Get liquor on consignment but not kegs of beer or opened containers. Bartenders are going to do the job for tips.
Heavy appetizers, pick 5. $2K Deposit asap. Tickets will be $75 per person. $12 per individual drink. Presale of wristband for entrance and beverage. $55 presale, $65 at the door. Includes all drinks for the night.
Taco truck
Donations from Milk Mustache, Splash of Sass, Rudy’s
3-4 casino tables
2 committees, decorating and sponsors/businesses
April 11th
Google doc for volunteers
Cultural Arts
Mad scientists
Biz Town – May 9th
Minor Fundraising
Kendra-$431.50
Kids take over auction
Hospitality
Expo markers, markers for teachers
Sponsors—some school related, some from outside
Communication
Questions regarding the ticket packaging for Daddy/daughter dance. Streamline for the reality of family dynamics.
Elf Shop contracts—sign now and they are having raffles as an incentive. Board agreed to go ahead and sign up for Elf Shop for next year.
Secretary
January minutes passed around and approved
Hamilton Elementary PTO
Board Meeting Minutes
March 7, 2025
Board Members:
Present: Charlotte Sneed, Bethany McCabe, Ashley Crumpler, Kari Kirkpatrick,
Julie Schopper, Ashley Parsons, Susan Knight, Maritza Zuniga, Alexis Ceasar
White, Heather McDermott, Lauren Fernandez, Erika Hancock
Absent: Amy Loynes, Cecilia Ferron
Others Present: Chelsea Humphreys
President’s Report
Spirit Shop as a Committee Chairperson.
VP of Committee Management is new Board position
Mother/son made $645 in ticket sales
5th Grade shout outs
Neon Nights—donations are coming in. Donations come to a single
email and then form sent to the person to fill out with that they would
like to donate. Provide letter for donations.
Google doc for Board positions and descriptions
Principal’s Report
Nothing at this time
Financials
$800 Chickfila
$431 Kendra
$100 Mother/son
$213 for Whoville security paid
$614 Daddy/daughter dance
$230 5th grade shout outs
$200 Crust Pizza
$82 Field day popsicles
$3500 Karen Lowery Spring
Mad Scientist
What to fund for school at end of the year?
Friendship Bench
Garden – Ready to Grow. Trough garden at cost and will install 4 beds
with growing space. Keep current as herb garden. How will it be
watered? On a schedule? Water on timer. What about the summer?
Remove existing beds, bur save 1 for herbs.
It was put to a vote and all agree to move forward the Ready to Grow’s
proposal.
$5000 for library books and authors
Purchasing
Online spirit shop March 3-9 with big items, tutus, water bottle stickers,
shirts. There are 18 orders.
Sending a physical menu home with the kids.
Major Fundraising
Parent night of giving. Information meeting today at Rudy’s
Deposit to Lindsay Lakes. They want the other payment by April
3 committees—decorating, sponsors/donors, and ticket sales
Using bartender service suggested by Lindsay Lakes
Cultural Arts
Mad scientists—probably would have been better on a per class basis
Biz Town – May 9th
BMX event – 40 minute anti bullying campaign to promote kindness
Minor Fundraising
Chick Fil A--$420
Bahama Bucks?
Milk Mustache?
Kids take over auction
Hospitality
Expo markers, markers for teachers
Sponsors—some school related, some from outside
Communication
Upload pictures for events
Secretary
February minutes passed around and approved
VIPS
Spring pics need volunteers
Meeting adjourned.
Hamilton Elementary PTO
General Meeting Minutes
April 17, 2025
APRIL:
4/17 CHICKFILA SPIRIT NIGHT
PTO MEETING
4/18 NO SCHOOL
4/21 NO SCHOOL
4/25 1ST GRADE GARDEN DAY
HES VIPS APPRECIATION BREAKFAST
4/28 STAAR MATH (3,4,5)
4/30 MARCOS SPIRIT NIGHT (K, PK)
DISTRICT VIPS APPRECIATION
MAY
5/1 5TH GRADE FLASHBACK FRIDAY
5/5 STAFF APPRECIATION WEEK
5/6 MASTERPIECE WITH MOM
5/7 CROCODILE EXPERIENCE
CHOIR SPRING CONCERT
5/8 BB NEW ORLEANS SPIRIT NIGHT
5/9 PTO MEETING
KINDER GARDEN DAY
5TH GRADE BIZTOWN
5/15 CHICK-FIL-A SPIRIT NIGHT
5/16 GET YOUR GREEN ON DAY
3RD GRADE ECOSYSTEM DIORAMA
5/20 3RD GRADE FIELD TRIP
5/22 5TH GRADE DAY
5/23 2ND GRADE GARDEN DAY
5/26 NO SCHOOL
5/28 KIDS TAKE OVER AUCTION DAY
5/29 5TH GRADE CLAP OUT
5/29 LAST DAY OF SCHOOL
COMMITTEE UPDATES
Hospitality Committee stocked the lounge just in time for STAAR, Snacks,
treats, coffee and more.
5th Grade Memory Book shout outs close on April 20th
Biztown will be on May 9th and volunteers should have received information
from Mrs. Brezniak.
VOLUNTEERS AND NEEDS
5th Grade day is May 22nd at Urban Air. Volunteers will be needed and there
will be a Sign up coming out.
5th Grade memory book requests and end of year updates.
THIS AND THAT
Front of school beautification done by Texas Turf Management. New plants
and flowers added to the blue planters and a leaf and debris clean up.
Parents Night Out was on April 11 and was a huge success. Raised over
$30K through auctions and donations. It was a small crowd this year, but
made a huge impact. Suggested by member about a child care option next
year.
May 7th is the Crocodile Experience
May 1st is the Kids Take Over Silent Auction
May 8th is a new spirit night at BB’s New Orleans
Hamilton Elementary PTO
Board Meeting Minutes
April 17, 2025
Board Members:
Present: Charlotte Sneed, Bethany McCabe, Ashley Crumpler, Kari Kirkpatrick,
Julie Schopper, Ashley Parsons, Susan Knight, Maritza Zuniga, Alexis Ceasar
White, Heather McDermott, Lauren Fernandez, Erika Hancock, Amy Loynes
Absent: Cecilia Ferron
Others Present: Sage Papaioannou
President’s Report
Board Election Ballot. Discussed the formality needed for elections.
Committee Nominations
o 5th Grade Day –Amy Loynes
o 5th Grade Chair – Bethany McCabe
o 5th Grade Memory Book – Susan Knight and Lauren Fernandez
o 5th Grade Paw Print – Paige Heitzman
o Biztown Chair – Bethany McCabe
o Hospitality Committee—Amy Loynes
o Science Resource—Samihah Hug
o Gardening Coordinator—Christy Watson
o Field Day Coordinator—Kari Kirkpatrick
o Spirit Shop Chair—Patricia Stenklyft
o Mother/Son Event – Abby Davis
o Father/Daughter Dance – Tara Edwards
o Elf Shop – Kari Kirkpatrick
o Whoville—Alexis White
o Holiday Party Leads – Abby Davis and Amber Simpson
Will want shadows for Elf Shop and Whoville
Eagle Scout project – LIONS rock garden. Cose is $2500. Approve $500
plus extra for mulch adhesive/rock glue
Garden club—Zapata is leaving. Is there a plan for someone to take over?
It’s a volunteer job on the part of the teacher.
Ready to Grow—confirmed new garden beds. They are requesting that they
be relocated closer to the fence line because of the tree coverage. $3200 for
the beds. They will also be doing the normal clean out of the beds that we
are already paying for.
Need a solid, firm watering schedule. Grade level assigned garden day
could be covering that week. Blue planter boxes need physical watering.
Cultural Arts—Sage has approved for next year the BMX. Early bird
pricing ends on the 30thl. $1200 for all grades
Principal’s Report
Nothing at this time
Financials
Need to find someone to do the taxes. We currently pay $500. Looking for
a CPA.
March --$1400 in ticket sales
$11K on down payment
1 new family joined
$871 spirit nights
$477 corporate matching
$2.8 K spirit shop proceeds
$445 shoutout sales
$1690 field day
$500 hospitality restock
Kenedy asked for an additional $66. Approved
$1050 PNO sponsorship
Cindy—Budget for transportation has a $3000 shortfall. Vote was taken and
all in favor of covering the additional cost. Will increase budget to $10K for
transportation.
Purchasing
Sold a lot at the spirit store
Major Fundraising
PNO was a great event. Really enjoyed. Lindsay Lakes was great.
Organized, good flow. Positive feedback from those that were there. Plan to
have it earlier next year, maybe February
Extra donated items will be offered in an additional silent auction. Last
change to get in on the PNO.
Cultural Arts
May 7 Crocodile Experience
Biztown
Minor Fundraising
Kids take over auction
Learning Express
Marcos for K/PK
Chickfila
Hospitality
Communication
Parents don’t know where the PTO is spending the money.
Publish a summary of where the PTO money has been spent. Headphones,
bus pics from field trips, post a year in review.
Secretary
April minutes passed around and approved
VIPS
HR parent – if have teacher with summer birthday, to go ahead and take care
of celebrating the teacher.
Membership
The preorder that has been done in May for shirts will be moved to July.
Meeting adjourned at 11:15 am.
Hamilton Elementary PTO
Board Meeting Minutes
May 9, 2025
Board Members:
Present: Charlotte Sneed, Bethany McCabe, Ashley Crumpler, Kari Kirkpatrick, Julie Schopper, Ashley Parsons, Susan Knight, Maritza Zuniga, Alexis Ceasar White, Heather McDermott, Lauren Fernandez, Erika Hancock, Amy Loynes, Patrick McDermott, Marcy Fair, Jessica Anderson
Absent: Cecilia Ferron
Others Present: Chelsea Humphreys
President’s Report
Approve and Sign updated By Laws
Meet the Teacher – may be Monday August 11th
Clinic request for blood pressure machine. Quote for a one size fits all and cuffs is $282.61. All members are in favor and request is approved. Ergotrons paid for by PNO fundraiser. Want to order 16 for $8900.
Principal’s Report
Nothing at this time
Financials
Netted $16K from fundraiser
Online auction $1.1K
Spirit sales was $782.84
$260 from corporate matching
Removed movie licensing
$500 from 5th grade shout outs
Memory book – cost is $3450
Library and authors -- $1500
Planters refresh -- $845
Next year:
o Budget: $50K for Major fundraising—Color run and PNO
o Membership— lower this year
o Spirit nights—lower this year
o KTO silent auction –lower based on last year
o Corporate matching –increased for next year
o Spirit shop – increased
o 5th grade
Memory book –increased
o Classroom—lowered
o Biztown—same
o Field day –same
o Field trips— increased
o Mother/son—same
o Ready to grow—increased
o Storyteller—same
o Cultural arts – increased, included Crocodile experience o Hospitality—same. Add another lunch (B2S, New Years, now Teacher appreciation) to PTO Organized
o School organized hospitality– increased
Could increase minor fundraising to increase funds Beef up membership options (leave as is and relook at in the Fall) Spirit blankets
May hospitality is a big treat
Funds in account in May
o Student charge—2100 out of 3400
o $1317 online auction for PNO
o $4000 KTO auction goal
o $1356 Hospitality
o $500 gift cards and Jasons deli
o 5th grade—last half of deposit, $2606
o Memory book -- $3450
o Pizzas—Marcos and Little Ceasars
o Field Trip -- $10000
o Garden day -- $6645
o Cultural Arts-- $600, Crocodile Experience
o Authors-- $1500
o Storage-- $113
o Alcohol PNO-- $536
o Teacher development –consultants and subs $8320
o Holiday parties-- $97
o School initiatives--$8900 Ergotrons
o Hardtop quote
o $62000
o Check to school
o Major fundraising—initiative; consultants, ergotrons, interactive painted hardtop, subs
o Fall fundraiser – 9/18
o Circle back to decide after quote on hardtop
Purchasing
End of year deadline
KTOA items – list of items needed for classroom parties
Major Fundraising
Fall fundraiser—Color run 9/18
Want to get everything knocked out for color run before school starts Promote at Meet the teacher
Cultural Arts
May 7 Crocodile Encounter
Go Green BMX—honoring early bird discount
Add another school and it is a $100 discount
Minor Fundraising
Hospitality
Communication
964 views on Loop
Highlighted the field trips
Summer monthly recap
Try to not overlap posts
Secretary
April minutes passed around and approved
VIPS
EOY gift money, picture of what they did HR parents—birthday during summer
Membership
10 tshirt designs created
Fall preorder after Meet the teacher Open the store the day after Meet the teacher 1 new design sold at meet the teacher Order like we didn’t do preorder